Decisions

At its meeting on the 21 November 2019 the Crawley County Local Committee considered Community Initiative Funding Applications that had be received via the West Sussex Crowd, as set out in Appendix A of the report.

The Committee considered each application on it’s merits and it was RESOLVED that the following pledges be approved:

·       420/C – Nicky’s WorkShop, ‘Where warriors are made’, up to £1,000 – towards purchasing a van and mobile equipment to deliver gymnastics workshops to school pupils across Crawley, subject to the project reaching 50% of it’s crowdfunding total before the end of the financial year.

https://www.spacehive.com/where-warriors-are-made.

·       426/C – Crawley Youth Centre, ‘Outdoor basketball court’, up to £1,000 – towards refurbishing the youth centre’s basketball court for use by local clubs and wider community.
https://www.spacehive.com/outdoor-basketball-court

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AND the following Microfund applications be awarded:

·       427/C – Rivers LPC, ‘Rivers’ women’s sewing project’, £501.10 - towards purchasing sewing machinery and equipment in order to teach new skills through training workshops.

·       428/C – Talk Broadfield, ‘Love where you live, love Broadfield’, £730.00 – towards the production of posters and leaflets to support a national campaign at local level – ‘Keep Britain clean’.

·       438/C – Crawley Run Crew, ‘Run Safe’, £748 – towards the cost of emergency ID trainer tags for members and a print-run for 500 promotional flyers.

·       439/C – Gurjar Hindu Union (GHU), ‘Bollywood in the community’, £748.75 – towards purchasing 25 children’s Bollywood dance costumes plus publicity, transport and refreshments costs for performances in the community.

·       440/C – Malaika and MOSS Group (Multicultural Organic Shambas Society, ‘Acquiring audio/visual facility’, £138 – towards purchasing  gardening materials for communal allotment activities.

The call-in deadline for this decision is 29 November 2019.

The Committee considered the written report from the Report by Executive Director for Place and Director of Highways, Transport and Planning and the recommendation included.

After considering the Traffic Regulation Order it was RESOLVED that:

the County Council Members of Crawley CLC, having considered the responses to the formal consultation, authorises the Director of Law and Assurance to make the order as advertised and the Director of Highways, Transport and Planning to install the scheme.  

The call-in deadline for this decision is 29 November 2019.

The Committee considered the written report from the Director of Highways & Transport and Head of Highways Operations in addition to the recommendation to progress the three highest scoring Traffic Regulation Orders.

To avoid any conflicts with the potential implementation of the Crawley Parking Management Plan (PMP) the Crawley CLC selected the TRO’s that were considered to address safety concerns rather than the highest scoring TROs from the list attached at Appendix A of the report:

1.   M3007997 - Dobson Road, DYL protection. Busy residential area with lots of parking issues near Manor Royal.

2.   M3000397 – Langley Drive, DYL protection. Busy residential area with lots of parking issues near Manor Royal.

3.   M3004929 – Sandringham Road, DYL protection. Busy residential area near school with lots of parking issues.

The call-in deadline for this decision is 29 November.

The Committee considered the written report from the Director of Education and Skills and the recommendation that the Nomination for appointment of Local Authority Governor, as set out in Appendix A of the report, be approved.

It was RESOLVED that the following nomination be approved:

·       Dawn Martin to the Waterfield Primary School for a four year term.

The call-in deadline for this decision is 29 November 2019.

Following consideration of the report the Committee resolved:

To progress the highest scoring TRO from the list attached at Appendix A, that being:

Storrington Road, Washington – Speed reduction.

The call-in deadline is 29 November 2018.

Following consideration of the report the Committee resolved:

To progress the highest scoring TRO from the list attached at Appendix A, that being:

Greenhurst Lane, Thakeham – Speed reduction.

The call-in deadline is 27 November 2019.

Following consideration of the report the Committee resolved:

That the following nomination for appointment be approved:

Ms Judith James to Thakeham Primary School for a four-year term.

The call-in deadline is 27 November 2019.

West Sussex County Council (WSCC) is a designated Highways Authority under the Highways Act 1980 and has a duty to maintain highways maintainable at public expense.

Following the abandonment of procurement for highway services in 2018, The County Council has retained Balfour Beatty Living Places to continue to provide necessary services under an interim arrangement pending a new and full procurement.

Using a model derived from a subsequent Options Appraisal report and further market insight engagement, WSCC.  The County Council published the requisite OJEU notice and commenced formal procurement on 22 July 2019.  The services have been procured in six separate Lots;

1.          Core Maintenance

2.          Drainage Cleansing

3.          Hedge Maintenance and Grass Cutting

4.          Carriageway and Footway Resurfacing

5.          Carriageway Micro and Carriageway & Footway Treatments

6.          Highway Improvements

Compliant tenders have been received against all Lots and a full and detailed evaluation and moderation process has been duly followed resulting in the recommendations of this Key Decision report.

Recommendations:  That the Director of Highways, Transport and Planning:

1.   Awards the following single supplier contracts for highways maintenance services of 5 years with options to extend to a maximum of 10 years, to commence 01 April 2020:

·       Lot 1: Core Services: Balfour Beatty Living Places

·       Lot 2: Drainage Cleansing: Drainline Southern Ltd

·       Lot 3: Hedge Maintenance & Grass Cutting: Grasstex Ltd

2.   Appoints the following contractors to a four-year Framework Agreement to commence 01 April 2020 for capital works for highways:

·       Lot 4: Carriageway & Footways Resurfacing:

          Aggregate Industries UK Ltd

          Associated Asphalt Contracting Ltd

          Balfour Beatty Living Places

          FM Conway Ltd

          Tarmac Trading Limited

·       Lot 5: Carriageway Surface Dressing and Carriageway & Footways Treatments

          Colas Limited

          Eurovia Infrastructure Limited

          JPCS Limited

          Kier Highways Limited

          Road Maintenance Services Limited

·       Lot 6: Infrastructure Improvements – Planned Works

          Balfour Beatty Living Places

          Dyer & Butler Ltd

          Jackson Civil Engineering Group Ltd

          Landbuild Ltd

          Tarmac Trading Limited

The function of the nomination of school governors to maintained schools and academies is delegated to County Local Committees (CLCs) as it enables county councillors to maintain a valuable link with the schools and helps promote to the wider public the important role of school governors.

Under the Education Act 2011 local authority governors are nominated by the local authority but appointed by the governing body. The CLC can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

At its meeting on the 12 November 2019 the Central and South Mid Sussex County Local Committee approved the following nomination under the 2012 Regulations:

Nomination for appointment:

• Mrs Christine Davies to Holy Trinity CE Primary School, Cuckfield for a four year term.

The call-in deadline is 20 November 2019.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.  Bids should show evidence of projects that have the support of the community and make a positive impact on people’s wellbeing and support The West Sussex Plan.

At its meeting on 12 November 2019 the Central and South Mid Sussex County Local Committee considered the Community Initiative Funding applications received via the West Sussex Crowd and the Micro Fund as set out in Appendix A.

The following grants were approved:-

404/CSMS - Community Transport Sussex, £750, towards the production and distribution of 'legacy packs' to attract end of life donations from current members.

424/CSMS – Poynings Parish Council, £725, towards a village sign post replacement.

The following pledge was deferred:

425/CSMS - Hurstpierpoint Players, ‘The Big Push’.  The Committee requested clarity on the project costs.

The call-in deadline is 20 November 2019.

Community requests for Traffic Regulation Orders (TROs) that cost under £3,000 to implement are considered annually by County Local Committees (CLCs). More complex TROs are considered for progression as a Community Highways Scheme and so fall outside the process.

The TRO requests received since July 2018 have been assessed and scored and the results are attached for the CLC to consider and prioritise in line with the Cabinet Member Report for Traffic Regulation Orders – Assessment and Implementation Process (see link in Background Papers) for progression in the 2020/21 works programme.

At its meeting on 12 November 2019 the North Chichester County Local Committee agreed to progress the highest scoring TRO from the list attached at Appendix A:

 • A286 North of Cocking Village – Speed Limit.

This TRO was agreed for inclusion under decision NC03(19/20)

The call-in deadline for this decision is 20 November 2019.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.  Bids should show evidence of projects that have the support of the community and make a positive impact on people’s wellbeing and support The West Sussex Plan.

At its meeting on 12 November 2019 the North Chichester County Local Committee considered the Community Initiative Funding applications received via the West Sussex Crowd as set out in Appendix A.

During the Urgent Matters agenda item, the Committee agreed to also consider an application that had been received after the papers had been dispatched and was approved as follows: -

450/NC – Home-Start Chichester & District, ‘Supporting families with young children’, up to £2000.00 – towards covering hall hire to hold two regular ‘Family Groups’ in Chichester and Midhurst in addition to publicity costs.  

The following pledge was also approved: -

436/NC – Royal Artillery Equestrian Centre, ‘Saddle for disabled riders’, up to £1500.00 – towards purchasing an adaptable saddle supportive of all riding standards to facilitate disabled people’s access to horse riding.

The call-in deadline for this decision is 20 November 2019.

The County Council’s Future West Sussex Plan set out its ambition to minimise the burden of local taxation, delivering the best outcomes for residents with the money it spends, whilst living within its means.  In 2018 the County Council agreed to adopt an Asset Management Policy and Strategy. An objective of the strategy is to acquire, manage, maintain and dispose of property effectively, efficiently and sustainably, together with optimising financial return and commercial opportunities. 

Recommendations:  The Cabinet Member endorsed:

1)   That the County Council disposes of its freehold estate in the surplus land at Dawtrey Road, Littlecote, Petworth, West Sussex, GU28 0EA as set out in Appendix A of this report and  

2)   Authority is delegated to the Director of Property and Assets in conjunction with the Director of Law and Assurance to conclude the terms of the sale with the purchaser.