Decisions

The Committee received a written report by the Director of Highways and Transport and the recommendation from the Highways and Transport Subgroup.

The Committee considered the order and the views raised by members of the committee. The County Council Members of the Committee RESOLVED that:

Having considered the objections to the proposal, the County Council Members authorise the Director of Law and Assurance to make the order as advertised and for the proposed restrictions to be implemented.

The call in deadline for this decision is 5 December 2019.

The Committee considered the written report by the Director of Highways and Transport and Head of Highways Operations and the recommendation from the Highways and Transport Subgroup.

The Committee reviewed the Traffic Regulation Order included in the report at Appendix A and RESOLVED that the following Traffic Regulation Order be progressed as a priority:

·       M3004802 – Westlands Lane – Request for junction protection

The call in deadline for this decision is 5 December 2019.

The Committee considered the written report from the Director of Education and Skills and the recommendation included in the report. It was RESOLVED that the following Nomination for Local Authority Governor reappointment be approved:

Mrs Hedda Wells to Eastergate C.E Primary School for a further four year term.

The call in deadline for this decision is 5 December 2019.

The Committee considered the written report from the Director of Law and Assurance. The Committee considered each application individually and on its merots. The County Council Members of the Committee RESOLVED that the following pledges be approved:

a)   402/JWAAC – EcoSwap, ‘EcoSwap community workshops’, up to £1,000– towards delivering inter-generational workshops teaching residents sustainable skills through making, mending and re-purposing.

The following application be deferred:

b)   416/JWAAC – Bognor Regis Baptist Church, ‘Bognor Church toilet facilities’ – to allow evidence of community support.

the following applications to be rejected:

c)   445/JWAAC – Frame of Mind CIC, ‘Picturing a brighter future’ – as there was no evidence of member support or engagement
 

d)   446/JWAAC – Radio Respect CIC, ‘Radio Respect dedicated to mental health’ – as there was no evidence of member support or engagement.

the following Microfund applications be approved:

e)   447/JWAAC – Men’s Shed Allotments, ‘Bognor Regis Men’s Shed’, £749.42 - towards purchasing eight wooden potting sheds and other materials for the group's two double allotment plots at Chichester Road Allotment site.

f)    448/JWAAC – Regis Primary Care Network Community Board, ‘Bognor Health & Wellbeing Fun Day’, £725.00 – towards the cost of event marketing and publicity plus hiring four community music groups.

And the following Microfund application be rejected.

g)   457/JWAAC – Making Theatre Gaining Skills CIF, ‘Sound equipment for Bognor Institute of Laughter’ - as there was no evidence of member support or engagement.

The call in deadline for this decision is 5 December 2019.

The Committee considered the written report by the director of Education and Skills and the Recommendation included.

It was RESOLVED that the following Nominations of Local Authority Governors be approved:

Kerry Jones to Bramber Primary School for a 4 year term.

And

Mr David Roll to Springfield Infant School for a 4 year term.

The Call in Deadline for this decision is 3 December 2019

The Committee considered the written report by the Director of Law and Assurance.

The Committee considered each application on it’s merits and it was RESOLVED that the following pledges be made:

a)   418/W - South Coast Skate Club CIC, ‘Skateboarding clubhouse for Worthing’, £2,000– towards purchasing a range of equipment and technology for the benefit of the young people’s skate community ahead of the clubhouse opening.

b)   451/W – Trading Places – Practical Skills Matter!, £5,000 towards establishing a community skills sharing hub at a high street location to deliver a trades training programme.

And the following grants be awarded:

c)   391/W – Turning Tides, ‘Community bus’, £750.00 - towards organising 15 annual coach trips enabling sustainable recovery and community reintegration among homeless adults.

d)   394/W - Transition Town Worthing CIC, ‘Mobile Energy Shop’, £343.99 - towards purchasing a refurbished bicycle and trailer to mobilise the group's service and reach areas affected by fuel poverty.

e)   452/W – Concordia, ‘National Citizen Service (NCS) Graduate Development Programme’ £749.99 - towards purchasing a PA system for use in event management and the provision of first training for up to 15 graduates, delivered by Forever First Aid

f)    453/W – Tide of Light, ‘The Valuing Volunteers Scheme’, £723.46 – towards the cost of equipping 100 group volunteers with highvis jackets for event marshalling, activity/workshop clothing and ID lanyards SUBJECT TO West Sussex County Council receiving feedback on the spend of any and all previous grants awarded.

g)   454/W - West Tarring Young People’s Hub, ‘Hub Garden’, £750.00 – towards purchasing gardening materials to create an openspace outdoor environment for young people to grow, learn and socialise.

h)   455/W – All Saint Church, ‘The Ark Project’, £701.93 – towards purchasing a laptop to be used by the project co-ordinator and promotional materials for the ‘Acts of Random Kindness’ (ARK) community initiative.

i)    456/W – Springboard Project, ‘Sensory play and development’, £731.20 – towards purchasing a range of play equipment for disabled children’s (aged 6-12) use during weekly respite sessions held at Palatine School.

And the following applications were deferred:

j)    401/W – South Coast Skate Club CIC, £750.00 – towards applying to enrol on a Skateboard England coaching qualification and purchasing 10 skateboard completes – as the applicant had already received a pledge through the West Sussex Crowd from the Committee. The Committee agreed to consider the application at the next meeting if the Spacehive Crowd Funding project was not successful.

The Call In Deadline for this decision is 3 December 2019.

The Committee considered the written report by the Director of Highways & Transport and the Head of Highways Operations and the recommendation included.

It was RESOLVED that the Committee agreed to progress the following TRO from the list attached at Appendix A of the report –

·       M435167 – Various Road – Various Roads throughout Tarring.

The Call in Deadline for this decision is 3 December 2019

The Council’s core back office support services, Payroll, Human Resources and Finance currently rely on a system provided by SAP SE which was acquired in 2001.   It is necessary to replace this system as the current one cannot meet future business needs. The support and maintenance contract ends in 2021 and SAP has given notice that it will no longer support the current version of the system from 2025. 

The Cabinet Member will be asked to endorse a procurement process for a replacement business management solution and to delegate authority to the Director Finance and Support Services to award the contract.

Recommendations:  That the Cabinet Member:

(1)         Approves the commencement of a procurement process in November 2019 for a business management system contract scheduled to commence January 2020 for a period of 5 years with options to extend for a further 2 years;

(2)         Approves the commencement of a procurement process in November 2019 for an implementation partner contract scheduled to commence January 2020, if this is not included as part of the procurement of a business management system; and

(3)         Delegates authority to the Director of Finance and Support Services to award both contracts to the provider(s)who submit the most economically advantageous tender and can best meet the quality and performance standards required.

The Committee considered the written report from the Report by Executive Director for Place and Director of Highways, Transport and Planning and the recommendation included.

After considering the Traffic Regulation Order it was RESOLVED that:

the County Council Members of Crawley CLC, having considered the responses to the formal consultation, authorises the Director of Law and Assurance to make the order as advertised and the Director of Highways, Transport and Planning to install the scheme.  

The call-in deadline for this decision is 29 November 2019.

The Committee considered the written report from the Director of Highways & Transport and Head of Highways Operations in addition to the recommendation to progress the three highest scoring Traffic Regulation Orders.

To avoid any conflicts with the potential implementation of the Crawley Parking Management Plan (PMP) the Crawley CLC selected the TRO’s that were considered to address safety concerns rather than the highest scoring TROs from the list attached at Appendix A of the report:

1.   M3007997 - Dobson Road, DYL protection. Busy residential area with lots of parking issues near Manor Royal.

2.   M3000397 – Langley Drive, DYL protection. Busy residential area with lots of parking issues near Manor Royal.

3.   M3004929 – Sandringham Road, DYL protection. Busy residential area near school with lots of parking issues.

The call-in deadline for this decision is 29 November.

The Committee considered the written report from the Director of Education and Skills and the recommendation that the Nomination for appointment of Local Authority Governor, as set out in Appendix A of the report, be approved.

It was RESOLVED that the following nomination be approved:

·       Dawn Martin to the Waterfield Primary School for a four year term.

The call-in deadline for this decision is 29 November 2019.

At its meeting on the 21 November 2019 the Crawley County Local Committee considered Community Initiative Funding Applications that had be received via the West Sussex Crowd, as set out in Appendix A of the report.

The Committee considered each application on it’s merits and it was RESOLVED that the following pledges be approved:

·       420/C – Nicky’s WorkShop, ‘Where warriors are made’, up to £1,000 – towards purchasing a van and mobile equipment to deliver gymnastics workshops to school pupils across Crawley, subject to the project reaching 50% of it’s crowdfunding total before the end of the financial year.

https://www.spacehive.com/where-warriors-are-made.

·       426/C – Crawley Youth Centre, ‘Outdoor basketball court’, up to £1,000 – towards refurbishing the youth centre’s basketball court for use by local clubs and wider community.
https://www.spacehive.com/outdoor-basketball-court

·

AND the following Microfund applications be awarded:

·       427/C – Rivers LPC, ‘Rivers’ women’s sewing project’, £501.10 - towards purchasing sewing machinery and equipment in order to teach new skills through training workshops.

·       428/C – Talk Broadfield, ‘Love where you live, love Broadfield’, £730.00 – towards the production of posters and leaflets to support a national campaign at local level – ‘Keep Britain clean’.

·       438/C – Crawley Run Crew, ‘Run Safe’, £748 – towards the cost of emergency ID trainer tags for members and a print-run for 500 promotional flyers.

·       439/C – Gurjar Hindu Union (GHU), ‘Bollywood in the community’, £748.75 – towards purchasing 25 children’s Bollywood dance costumes plus publicity, transport and refreshments costs for performances in the community.

·       440/C – Malaika and MOSS Group (Multicultural Organic Shambas Society, ‘Acquiring audio/visual facility’, £138 – towards purchasing  gardening materials for communal allotment activities.

The call-in deadline for this decision is 29 November 2019.

Following consideration of the report the Committee resolved:

To progress the highest scoring TRO from the list attached at Appendix A, that being:

Storrington Road, Washington – Speed reduction.

The call-in deadline is 29 November 2018.

Following consideration of the report the Committee resolved:

To progress the highest scoring TRO from the list attached at Appendix A, that being:

Greenhurst Lane, Thakeham – Speed reduction.

The call-in deadline is 27 November 2019.

Following consideration of the report the Committee resolved:

That the following nomination for appointment be approved:

Ms Judith James to Thakeham Primary School for a four-year term.

The call-in deadline is 27 November 2019.

West Sussex County Council (WSCC) is a designated Highways Authority under the Highways Act 1980 and has a duty to maintain highways maintainable at public expense.

Following the abandonment of procurement for highway services in 2018, The County Council has retained Balfour Beatty Living Places to continue to provide necessary services under an interim arrangement pending a new and full procurement.

Using a model derived from a subsequent Options Appraisal report and further market insight engagement, WSCC.  The County Council published the requisite OJEU notice and commenced formal procurement on 22 July 2019.  The services have been procured in six separate Lots;

1.          Core Maintenance

2.          Drainage Cleansing

3.          Hedge Maintenance and Grass Cutting

4.          Carriageway and Footway Resurfacing

5.          Carriageway Micro and Carriageway & Footway Treatments

6.          Highway Improvements

Compliant tenders have been received against all Lots and a full and detailed evaluation and moderation process has been duly followed resulting in the recommendations of this Key Decision report.

Recommendations:  That the Director of Highways, Transport and Planning:

1.   Awards the following single supplier contracts for highways maintenance services of 5 years with options to extend to a maximum of 10 years, to commence 01 April 2020:

·       Lot 1: Core Services: Balfour Beatty Living Places

·       Lot 2: Drainage Cleansing: Drainline Southern Ltd

·       Lot 3: Hedge Maintenance & Grass Cutting: Grasstex Ltd

2.   Appoints the following contractors to a four-year Framework Agreement to commence 01 April 2020 for capital works for highways:

·       Lot 4: Carriageway & Footways Resurfacing:

          Aggregate Industries UK Ltd

          Associated Asphalt Contracting Ltd

          Balfour Beatty Living Places

          FM Conway Ltd

          Tarmac Trading Limited

·       Lot 5: Carriageway Surface Dressing and Carriageway & Footways Treatments

          Colas Limited

          Eurovia Infrastructure Limited

          JPCS Limited

          Kier Highways Limited

          Road Maintenance Services Limited

·       Lot 6: Infrastructure Improvements – Planned Works

          Balfour Beatty Living Places

          Dyer & Butler Ltd

          Jackson Civil Engineering Group Ltd

          Landbuild Ltd

          Tarmac Trading Limited