Agenda

Pension Advisory Board - Monday, 7th September, 2020 9.30 am

Venue: Virtual meeting with restricted public access

Contact: Adam Chisnall on 033 022 28314  Email:  adam.chisnall@westsussex.gov.uk

Media

Items
No. Item

Part I

Additional documents:

1.

Virtual Meeting Arrangements pdf icon PDF 103 KB

Report by the Director of Law and Assurance.

 

The Board is asked to note the steps taken by the County Council to comply with requirements for formal Virtual Meetings.  The Board is also asked to note the documents to Board members in June and ask any outstanding questions if applicable.

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2.

Declarations of Interests and Conflicts

Members and officers must declare any pecuniary or personal interest, or any potential conflicts of interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt, contact Democratic Services before the meeting.

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3.

Part I Minutes of the last meeting pdf icon PDF 172 KB

The Board is asked to agree the Part I minutes of the meeting of the Board held on 26 February 2020 (cream paper).

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4.

Pension Advisory Board Membership

The Constitution for the Pension Advisory Board concerning membership terms is as follows:

’The term of office for employer and scheme member representatives is 4 years. This can be extended following reselection up to a maximum of three terms.’

The Board are asked to note that the Chairman has agreed to re-appoint Kim Martin as an Employer representative for a second 4 year term.  The new term will begin at the end of the current term which is due to end in December.

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5.

Urgent Matters

Items not on the agenda, which the Chairman of the meeting is of the opinion, should be considered as a matter of urgency by reason of special circumstances.

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6.

Part II Matters

Members are asked to indicate at this stage if they wish the meeting to consider bringing into Part I any items on the Part II agenda.

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7.

Progress Report pdf icon PDF 151 KB

This report contains updates on matters arising from previous meetings.

 

The Board is asked to note the report and the progress on actions.

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8.

Business Planning and Performance pdf icon PDF 88 KB

Report by the Chairman of the Pension Advisory Board.

The Board is asked to consider and agree the draft business plan for 2020/21 and that the Pensions Committee is informed accordingly.

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9.

Regulations and Guidance update pdf icon PDF 114 KB

Report by the Chairman of the Pension Advisory Board.

 

The Board is asked to note the current issues relating to Scheme Regulations and Guidance.

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10.

Review of Pension Fund Policy Documents pdf icon PDF 156 KB

Report by Director of Finance and Support Services.

 

The Board is asked to note the register of policy documents and provide feedback on the policies presented at the meeting.

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11.

Administration procedures and performance pdf icon PDF 217 KB

The Board is asked to consider the Administration Report from the 22 July 2020 Pensions Committee by Director of Finance and Support Services.

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12.

Communication Strategy pdf icon PDF 103 KB

Report by the Director of Finance and Support Services.

 

The Board is asked to note the schedule of Communications drawn from the Communication Strategy and provide feedback on the Communications presented at the meeting

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13.

Pension Fund Covid-19 pdf icon PDF 95 KB

Report by the Director of Finance and Support Services.

 

The Board is asked to note report.

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14.

Training pdf icon PDF 53 KB

The Board is asked to review the training log.

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15.

Date of Next Meeting

The next meeting of the Board will be held at 9.30 am on 13 November 2020.

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Part II

Additional documents:

16.

Exclusion of Press and Public

The Board is asked to consider in respect of the following item(s) whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule 12A of the Local Government Act 1972, as indicated below, and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

Exempt: paragraph 3, financial or business affairs of any person (including the authority).

Additional documents:

17.

Part II Minutes of the last meeting

The Board is asked to agree the Part II minutes of the meeting of the Board held on 26 February 2020 (yellow paper).

18.

Additional Voluntary Contributions

The Board is asked to consider the following report which went to the Pensions Committee on 22 July 2020.

Report by the Director of Finance and Support Services attached for members of the Board only (yellow paper).