Agenda and minutes

1.1        The Chairman welcomed everyone to the meeting.

(a)        Appointment of Chairman of the Joint Western Arun Area Committee.

The Chairman for 2018/19 will be a Town or Parish Councillor. Nominations will be invited from Parish and Town Councillors. (All Members to vote).

(b)       Appointment of Vice Chairman of JWAAC and Chairman of the County Local Committee (CLC)

Nominations will be invited from County Councillors (county Councillors only to vote)

(c)        Appointment of a Lead Member from Arun District Council.

This appointment is made by the Lead of Arun District Council and is confirmed as Cllr John Charles.

(d)       Appointment of Chairman of the Highways and Transport Sub Group.

Nominations will be invited from County Councillors. (County Councillors only to vote).

(e)       Appointment of representatives to the Community Initiative Funding Sub Group (WSCC Fund)

Members of the Community Initiative Funding Sub Group is to be agreed by JWAAC. Current Membership is:
Hilary Flynn (WSCC)
Derek Whittington (WSCC)
Paul English (ADC)
John Charles (ADC)
Brian Knight (Parish Council)
Michael Pickthall (Parish Council)

(f)        Appointment of representatives to the Conservation Area Advisory Committee

The Terms of Reference for the above advisory committee require annual nominations for one representative and one substitute from a Town or Parish Council. The current appointed representative for JWAAC is Cllr Mrs Richardson dfrom Aldwick Parish Council. There is no substitute representative.

It was RESOLVED that:

2.1 Mr John Charles be appointed as Chairman of the Joint Western Arun Area Committee (JWAAC) for a term of 1 meeting

2.2 Cllr David Edwards be appointed as Vice Chairman for JWAAC and Chairman of the JWAAC County Local Committee for the Municipal Year 2018/19

2.3  Cllr Ashvin Patel be appointed as Chairman of the JWAAC Highways and Transport Sub-Group for the municipal year 2018/19

2.4 The membership of the Community Initiative Funding Sub Group for 2018/19 be as follows:

               Derek Whittington (WSCC)

               Hilary Flynn (WSCC)

               Paul English (ADC)

               John Charles (ADC)

               Michael Pickthall (Parish Council)
               Lillian Richardson (Parish Council)

2.5 Councillor Mrs Richardson be appointed as the main JWAA representative on the Arun Conservation Area Advisory Committee. No substitute was appointed

2.6 It was also noted that Cllr John Charles was appointed as the Lead Member from Arun District Council as appointed by the ADC Leader.

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

3.1 There were none.

To confirm the minutes of the meeting of the Joint Western Arun Area Committee held on 27February 2018 (cream paper).

4.1 RESOLVED that the minutes of the Joint Wester Arun Committee (JWAAC) held on 27 February 2018 be confirmed as a correct record and signed by the Chairman.

Items not on the agenda, which the Chairman of the meeting is of the opinion, should be considered as a matter of urgency by reason of special circumstances.

5.1 The Chairman advised that a Community Initiative Fund (CIF) application had been submitted and received after the agenda for the meeting had been despatched but would be considered alongside other applications under item Number 11.

The Committee will consider brief updates on statements of progress made on issues raised at previous meetings which are pertinent to the area.

6.1 The progress statement was noted

6.2 The Group Head of Policy of Arun District Council gave an update on the progress ot the Tree Preservation Orders. It was advised that phase 1 was underway and phase 2 due to commence.

6.3 Concern was raised over a lack of enforcement of developers. Officers advised this would be more robust going forward.

Members of the Public have the oppurtuinty to ask questions of their elected representatives.

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow for more substantive answers to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@Westsussex.gov.uk

7.1 The Chairman invited questions from Members of the Public. In response to questions the following points were raised:

·         The Committee did not feel it necessary for the CIF sub group to meet publicly as CIF applications were discussed, debated and determined in public.

·         Any Member of the public could approach their local Member to request an item of business be added to future agendas for the meeting.

A local Sussex Police representative will be in attendance to update Members on Community Policing issues and answer questions.

Latest crime statistics are to follow Details of reported crime can be found at: https://www.police.uk/

8.1 The Chairman invited Acting Inspector Danny West to the meeting who provided an update on neighbourhood policing in the JWAAC area. A number of issues were discussed included those set out below:

·         There was a focus on high visibility patrols in the locality in response to a rise in anti-social behaviour.

·         The enforcement of bail conditions and curfews had assisted with intervention work. There was a reluctance to criminalise youths, so it was important to intervene positively where possible.

·         There was a focus curtailing a rise in ‘Cuckooing’ in the local area. A Criminal Social Phenomenon which targeted vulnerable members of the community.

8.2 In response to questions from the committee it was advised that Danny West would investigate adding a ‘Class B’ drug column on the crime statistics provided. The Committee thanked Danny West for the update and for the work undertaken on Safeguarding in the local area.

Members will receive a presentation from representatives leading the new Coastal Care Programme and the County Council’s Communities Team on the development of a Local Community Networks (LCNs) in the Western Arun area. LCNs are bringing together a network of health, Council, Voluntary Sector providers and patients, who are working together to create more effective joined-up services and community support to improve the health and wellbeing for the whole local population.

9.1 The Chairman welcomed Tina Favier from the NHS to the meeting to provide a Presentation on Local Community Networks (LCNs).

9.2 The presentation provided information on the following:

·         Local Challenges (financial, aging population etc)

·         Social Determinants of Health

·         Coastal West Sussex Priorities

·         Details of Local Community Networks across West Sussex

9.3 The Chairman thanked Tina for the interesting and informative presentation.

Notes of the previous Highways and Transport Sub Group. Members are asked to note any updates.

10.1 The Chairman referred Members to the minutes of the last meeting of the Highways and Transport (H&T) Sub Group (copy attached to the signed minutes). Members noted the minutes.

Report by the Director of Law and Assurance.

The report summarises Community Initiative Funding Applications submitted vie the West Sussex Crowd. The Committee is invite to consider the applications and pledge funding as appropriate.

11.1 The Committee considered a report by the Director of Law and Assurance, West Sussex County Council (copy attached to the signed minutes), which sought a decision from the County Council Members of the Committee on applications received under the Community Initiative Funding  scheme.

11.2 The Committee discussed each project separately, including application 210/JWAAC introduced under Urgent Matters, on its respective merits for which funding was sought. The Committee indicated support or otherwise for each application.

11.3 RESOLVED that the County Councillors on the Committee allocated Community Initiative Funding as follows:

11.4   211/JWAAC – The Regis School of Music Building SOS, up to £5000 – towards the restoration and renovation of the kitchen and public toilets.

11.5 210/JWAAC – Bognor Institute of Laughter Home Tour, up to £2239 – towards a comedy club created for local people.

Report by Director of Educations and Skills.

The Committee is asked to approve the nominations of Authority School Governors as set out in the report.

12.1 The Committee considered a report from the Director of Education and Skills (copy attached to the signed minutes). The report included a list of the current vacancies for Local Authority Governors in the CLC area.

12.2 RESOLVED that Sue Lainchbury be nominated for a four year term to Bartons Primary School.

The next meeting of the Committee will take place on 31 October 2018, the venue will be confirmed a a later date. Members wishing to place an item on the agenda please notify Jack Caine on 0330 222 8941 via email: Jack.Caine@Westsussex.gov.uk.

The Chairman confirmed the next meeting of the Committee was scheduled for 31 October 2018, venue to be confirmed.