Issue details

Procurement of an Interim Building Maintenance Services Contract

This report seeks approval to award an interim contract to Scottish and Southern Energy Contracting Ltd (SSE) to continue to provide a broad range of essential property maintenance services in County Council buildings throughout West Sussex.


The interim contract is to run from 1 April 2019 to 30 September 2019 with a contract value up to £2.4m for this six month period.


This interim contract will enable the incumbent maintenance contractor to continue with the fulfilment of the County Council's ongoing building related statutory and other obligations.  This will help ensure that the County Council’s buildings remain open and provide safe, compliant and appropriate environments to support the delivery of all County Council services.


This requirement has arisen due to the additional time required to procure a new term maintenance contract in full compliance with the Public Contract Regulations 2015 and the County Council’s Standing Orders on Procurement and Contracts. 


Decision type: Key

Reason Key: Expenditure > £500,000;

Decision status: Recommendations Approved

Divisions affected: (All Divisions);

Notice of proposed decision first published: 18/01/2019

Decision due: February 2019 by Executive Director Economy, Infrastructure and Environment

Lead director: Lee Harris

Contact: Tony Farrant, Principal Manager, Facilities Management Email: Tel: 22795.

Consultation process

Representations concerning this proposed decision can be made to the Executive Direction, Economy, Infrastructure and Environment, via the officer contact, by the beginning of the month in which the decision is due to be taken.



Cabinet Member for Corporate Relations, Internal and external stakeholders, the incumbent supplier, market suppliers and BWA consultancy. 

Democratic Services Contact: Suzannah Hill 033022 22551

West Sussex Plan Priority: A Council that Works for the Community


Background papers

  • None