Issue details

Award of contract for a Recording System for Children, Young People and Learning

Currently the Children, Young People and Learning (CYPL) Directorate uses 11 systems and 6 suppliers to record information about children and families. This creates difficulties around ensuring professionals have sight of all information about a child, as well as significant inefficiencies through duplication. The current systems have little integration between them and some of them have not had regular investment over several years resulting in the systems not supporting new ways of working. It is imperative that the service has access to a high quality, integrated IT recording system, which supports the wider Children First improvement journey.

 

In August 2021 the Cabinet Member for Children, Young People and Learning approved the commencement of a procurement to find a solution which will consolidate and integrate systems used to record information about children and their families (decision CYP01(21/22) refers). The aim is to achieve a coherent and consolidated view of involvement with a child and their family and improve the use of data and analysis to improve service provision. The project aligns with the corporate IT strategy and will take around 18 months to implement from April 2022 involving a wide range of departments across the council. The systems consolidation programme of work has been allocated £1.8m from the service transformation fund.

Decision type: Key

Reason Key: Expenditure > £500,000;

Decision status: Recommendations Approved

Divisions affected: (All Divisions);

Notice of proposed decision first published: 01/12/2021

Decision due: March 2022 by Director of Children, Young People and Learning

Lead member: Lucy Butler, Director of Children, Young People and Learning lucy.butler@westsussex.gov.uk

Lead director: Lucy Butler

Contact: Vince Clark, Children's First Transformation Director Email: vince.clark@westsussex.gov.uk Tel: 07402 338396.

Consultation process

Representations concerning this proposed decision can be made to the Director of Children, Young People and Learning, via the officer contact, by the beginning of the month in which the decision is due to be taken.

Consultees

Finance

Legal

IT

Procurement

Democratic Services Contact: Wendy Saunders Tel: 033 022 22553

Decisions

Background papers