Issue details

Food Supply and delivery of Meals on Wheels

A procurement process has been initiated by the Executive Director Adults and Health for the award of the contract for food supply and delivery of the Meals on Wheels service to customers in the community and West Sussex County Council operated Directly Provided Services (Day Centres).

 

The existing contract arrangements will expire on 18th October 2022 following the current 7-year contract coming to its fully extended end. The current contract operates 365 day a year and delivers approx. 200,000 meals a year to around 700 registered customers living in the community and has an annual value of around 1.2m. In a BAU year the contract also provides around 20,000 Day Centre meals. A competitive procurement process will be undertaken for the Meals on Wheels contract to commence on 19th October 2022 for a period of 5 years initially plus any potential extensions, up to a maximum of 7 years in total.

 

West Sussex County Council has carried out internal reviews and analysis of the future feasibility of the service and preferred procurement process to be used. The process has passed through the Council’s Commercial and Procurement boards with representatives from legal, procurement and commercial services and the preferred procurement option is to undertake a competitive procurement process to replace the existing contract arrangement.

 

The service currently runs on a cost neutral basis to the Council and the procurement and subsequent award will replicate this model.

 

The Executive Director Adults and Health will be asked to award the contract  to commence on 19th October 2022 for a period of 5 years initially plus any potential extensions, up to a maximum of 7 years in total.

 

        

 

Decision type: Key

Reason Key: Expenditure > £500,000;

Decision status: For Determination

Divisions affected: (All Divisions);

Notice of proposed decision first published: 13/10/2021

Decision due: March 2022 by Executive Director Adults and Health

Lead member: Keith Hinkley, Executive Director Adults and Health keith.hinkley@westsussex.gov.uk

Contact: Juliette Garrett, Senior Commissioning Manager (Adults) Email: juliette.garrett@westsussex,gov.uk Tel: 033 022 23748.

Consultation process

Representations concerning this proposed decision can be made via the officer contact, by the beginning of the month in which the decision is due to be taken.

 

Democratic Services Contact: Erica Keegan Tel: 033 022 26050

Background papers

  • None