Issue details

Procurement of a Recording System for Children, Young People and Learning

Currently the Children, Young People and Learning (CYPL) Directorate uses 11 systems and 6 suppliers to record information about children and families. This creates difficulties around ensuring professionals have sight of all information about a child, as well as significant inefficiencies through duplication. The current systems have little integration between them and some of them have not had regular investment over several years resulting in the systems not supporting new ways of working. It is imperative that the service has access to a high quality, integrated IT recording system, which supports the wider Children First improvement journey.


It is proposed that a solution is procured which will consolidate and/or integrate systems used to record information about children and their families. This will achieve a coherent and consolidated view of involvement with a child and their family and improve the use of data and analysis to improve service provision. There are anticipated savings through this transformation, and these will be tested during the procurement process. The project aligns with the corporate IT strategy and is expected to take up to two years to deliver involving a wide range of departments across the council.

Decision type: Key

Reason Key: Expenditure > £500,000;

Decision status: Recommendations Approved

Divisions affected: (All Divisions);

Notice of proposed decision first published: 24/05/2021

Decision due: August 2021 by Cabinet Member for Children and Young People

Lead member: Councillor Jacquie Russell

Contact: Vince Clark, Children's First Transformation Director Email: Tel: 07402 338396.

Consultation process

Representations concerning this proposed decision can be made to the Cabinet Member for Children and Young People, via the officer contact, by the beginning of the month in which the decision is due to be taken.






Democratic Services Contact: Wendy Saunders Tel: 033 022 22553


Background papers

  • None