Issue details

Procurement of a Recording System for Children, Young People and Learning

Children, Young People and Learning (CYPL) has the ambition to significantly consolidate and better integrate recording systems which hold information about children and their families. Work is underway to improve use of existing IT systems however there is a need to procure a new or improved system(s). CYPL currently has 11 systems in use and there is a need to significantly reduce this to support CYPL’s improvement journey. It is imperative that IT systems support improvement activities.


The benefit to children, young people, their families and those working closely with them is that there will be a clearer record of the child’s journey, less repetition for children (and their families) in re-telling their story, and reduced risks around sharing and insight of information across CYPL.


It is proposed to commence a procurement process to seek a number of system suppliers who could achieve the aim of consolidating and integrating recording systems. The anticipated cost is up to £1.8m over two years which includes the purchase, licence, support and implementation costs.


The Cabinet Member for Children and Young People will be asked to approve;


(1)     The commencement of a procurement for a system(s) to achieve consolidation and integration of recording systems and to


(2)     Delegate authority, to the Executive Director of CYPL to award the contract(s).

Decision type: Key

Reason Key: Expenditure > £500,000;

Decision status: For Determination

Divisions affected: (All Divisions);

Notice of proposed decision first published: 24/05/2021

Decision due: August 2021 by Cabinet Member for Children and Young People

Lead member: Councillor Jacquie Russell

Contact: Vince Clark, Children's First Transformation Director Email: Tel: 07402 338396.

Consultation process

Representations concerning this proposed decision can be made to the Cabinet Member for Children and Young People, via the officer contact, by the beginning of the month in which the decision is due to be taken.






Democratic Services Contact: Wendy Saunders Tel: 033 022 22553

Background papers

  • None