Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet Members and County Local Committees. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

26/11/2020 - Procurement of an Occupational Health Service Contract ECR03 20-21 ref: 1113    Recommendations Approved (subject to call-in)

An occupational health service forms part of the Councils’ overall people strategy ensuring that there are systems in place so that employees’ health and wellbeing is well supported and managers can make informed decisions on the fitness of employees to work. 

 

The current contract for the provision of occupational health services, which started in October 2016, covers the corporate requirement and is also accessed by some schools and District and Borough councils in West Sussex.   This contract will expire on 30 September 2021.

 

 

Decision Maker: Cabinet Member for Economy and Corporate Resources

Decision published: 26/11/2020

Effective from: 08/12/2020

Decision:

The Cabinet Member for Economy and Corporate Resources has endorsed:

(1)         The commencement of a procurement process for an occupational health service contract to start on or before 01 October 2021 for 3yrs + 1yr + 1yr (total 5 years) with a total value of approximately £1.500m.; and

(2)         Delegates authority to the Interim Director of Human Resources and Organisational Development to award the contract to the provider best able to meet the needs of the Council on a price/quality basis.

 

Divisions affected: (All Divisions);

Lead officer: Colin Chadwick


25/11/2020 - Endorsement of Design Fees for Burgess Hill Stations and Western Gateway Improvements OKD47 20-21 ref: 1112    Recommendations Approved (subject to call-in)

The Mid Sussex Growth Deal identifies a set of priorities for economic growth in Burgess Hill including the Burgess Hill Place and Connectivity Programme, comprising a package of projects aimed at creating safe, direct and attractive walking and cycling routes and high-quality public spaces to encourage people to choose to walk, cycle and use public transport, delivered in partnership with Mid Sussex District Council.

 

In March 2019 the Leader approved the Burgess Hill Place and Connectivity Programme LDR09 (18.19) and following approval of the business case by the Coast to Capital Local Enterprise Partnership, delegated authority is given to the Executive Director of Place Services to progress the projects.

 

Subsequent to completion of Preliminary Design and Public Engagement in June 2020, the Burgess Hill Stations and Western Gateway projects are to progress to detailed design with combined design and project management fees requiring a Key Decision.

 

Decision Maker: Executive Director Place Services

Decision published: 25/11/2020

Effective from: 05/12/2020

Decision:

The Executive Director Place Services has endorsed that £620k be drawn down from the Burgess Hill Place and Connectivity Programme capital programme allocation to support the Detailed Design of the identified schemes at Burgess Hill and Wivelsfield Station and Burgess Hill Western Gateway to include Project Management fees and an allowance for surveys.

Divisions affected: Burgess Hill East; Burgess Hill North;

Lead officer: Paul Jackson-Cole


24/11/2020 - West Sussex County Council Economy Reset Plan 2020-24 (CAB11_20/21) ref: 1110    Recommendations Approved (subject to call-in)

The County Council’s Economic Growth Plan 2018-2023 sets out the Council’s priorities and opportunities for economic growth in West Sussex.  Work has progressed over the past two years and positive outcomes have been achieved. With the emergence of COVID-19 it has been agreed to `reset` the Economic Growth Plan to provide the framework for the Council’s response to the impact of the pandemic on the economy, businesses and residents. The economy reset will also inform the County Council’s Corporate Plan Reset in due course. The Reset Plan will be delivered within existing budget allocations for the economy.

Cabinet will be asked to endorse an update of the West Sussex Economic Growth Plan 2018-2023 as the `Economy Reset Plan 2020 – 2024’.

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 24/11/2020

Effective from: 04/12/2020

Decision:

Following consideration of the report, Cabinet resolved to:

 

1.   approve the adoption of the West Sussex County Council Economy Reset Plan 2020-2024

2.   confirm the Economic Growth Plan 2018-2023 has been superseded by the Economy Reset Plan 2020-2024.

 

The call-in deadline is 3 December 2020.

Divisions affected: (All Divisions);

Lead officer: Carolyn Carr


24/11/2020 - West Sussex County Council Reset Plan (CAB12_20/21) ref: 1111    Recommendations Approved (subject to call-in)

Cabinet will be asked to recommend the approval of the new West Sussex Plan by the County Council in December 2020. The Plan will re-set the County Council’s priorities and outcomes for the year from April 2021.

 

The Plan will build on the framework approved by the County Council in July 2020 which identified the main priorities around which the plan will be built and the principles which will drive its development. It will capture existing activities of the County Council and those delivered with its partners as well as identifying those ambitions and outcomes which will be new. It will map the timetable for delivering these activities and describe the measures on which to judge the County Council’s performance in achieving them.  It will show how the activities are to be funded and managed within budgetary requirements whilst striving to deliver outcomes that are ambitious, realistic and achievable, particularly within the context of continued uncertainty, challenges and pressures associated with the local and national impact of the global pandemic.

 

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 24/11/2020

Effective from: 04/12/2020

Decision:

Following consideration of the report, Cabinet resolved to:

 

1.   Approve the first iteration of the Reset Plan for further consideration by the County Council at its December meeting

2.   Approve the timeline for ongoing development of the Reset Plan

3.   Invite each of the scrutiny committees to consider in January 2021 how the Reset Plan’s measures and performance information can be set and used to enable effective scrutiny of the Council’s aims and agreed outcomes relevant to their areas of business; and to invite Performance and Finance Scrutiny Committee to provide guidance to the scrutiny committees in terms of principles and methods for effective scrutiny of performance to assist them in that task.

The call-in deadline is 3 December 2020.

 

Divisions affected: (All Divisions);

Lead officer: Becky Shaw


20/11/2020 - Care and Support at Home Framework Extension OKD46 (20/21) ref: 1106    Recommendations Approved (subject to call-in)

The Care and Support at Home Framework (2015) is the Council’s primary contractual arrangements for the provision of home-based services for people with assessed eligible care needs. In February 2020 (Report AH11 19/20) a decision was made to commence a procurement programme for a new Care and Support at Home Framework to replace the existing arrangements, including the reserve Domiciliary Care Framework (2009), with the new services scheduled to commence in February 2021.

 

The tender opportunity for the new framework was published on 6 March 2020 but due to the Covid-19 pandemic was suspended on 27 March 2020. The tender was re-published on 10 August 2020. As a result of the delay to the procurement it is not possible for the new Framework to commence as intended with the current timeline now targeting a July 2021 start date.

 

Contracts for services awarded under the Care and Support at Home Framework (2015) were extended in May 2019 until 31 January 2020 with the provision for a further three-month extension. In order to avoid a break in service delivery and to coincide with when the new services commence it is proposed to extend these contracts.

 

The Executive Director Adults and Health will be asked to approve the extension of contracts under the Care and Support at Home Framework (2015).

Decision Maker: Executive Director Adults and Health

Decision published: 20/11/2020

Effective from: 02/12/2020

Decision:

The Executive Director Adults and Health has approved the extension of the 2015 Care and Support at Home Framework until 3rd July 2021 to enable smooth transition to the commencement of new Care and Support at Home arrangements on 4 July, 2021.

 

Divisions affected: (All Divisions);

Lead officer: Juliette Garrett


20/11/2020 - Extension of Dynamic Purchasing System for 16+ services - OKD44 (20/21) ref: 1104    Recommendations Approved (subject to call-in)

The County Council sources a range of different accommodation options as part of preparing young people aged 16 years and over who are looked after for living independently.  These accommodation services are accessed via a dynamic purchasing system (DPS), a mechanism that enables the Council to match a young person’s needs with a suitable accommodation provider.

 

The 16+ services DPS sets out the minimum standards that the Council requires to evidence that the organisations with which young people are placed are safe, appropriate and of good financial standing.  The DPS is the mechanism used to form a preferred provider list and enables the Council to carry out further inspections to ensure that services continue to operate in a safe and appropriate way. These processes and mechanisms are critical for 16+ services, as they are not regulated by Ofsted and therefore the Council must take full responsibility for monitoring.

 

The current DPS for 16+ services has run for an initial contract term of 3 years, which ended in March 2020.  The contract allows for an extension period of two years and it is proposed to utilise this option. New applicants are currently waiting to join the DPS, which would increase the supply of services available to young people. Extending the DPS will also allow the Children’s Commissioning and Contracts Team the time to consider future options for services for young people aged 16+, including reviewing the service model to enable greater strategic alignment with the goals of Children, Young People and Learning.

Decision Maker: Executive Director Children, Young People and Learning

Decision published: 20/11/2020

Effective from: 02/12/2020

Decision:

(1) The Executive Director of Children, Young People and Learning has approved the reopening of the Dynamic Purchasing System (DPS) portal for accommodation services for young people aged 16 years and over and the extension of the DPS for 2 years from the point of closure, to 31st March 2022.

Divisions affected: (All Divisions);

Lead officer: Shelly Dichello