Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet Members and County Local Committees. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

05/03/2021 - Modifications to the West Sussex County Council Foster Care Allowances - OKD66 (20/21) ref: 1209    Recommendations Approved (subject to call-in)

The County Council faces an ever-increasing demand for the availability of high quality placements for children who are looked after. Despite an increase in the approval of new foster carers in the last two years, it is recognised that further work is required to improve the recruitment and retention of foster carers. 

 

Therefore it is proposed to modify the current in-house foster carer allowance scheme to enable the Council to attract and increase in-house foster carer provision. By modifying the current allowance scheme, it will:

·       attract more carers to foster for the Council

·       increase in-house provision to enable more children to be placed locally

·       expand in-house provision to provide multiple placements to support siblings

·       reduce the level of reliance on independent fostering agencies

·       drive better value for money

Decision Maker: Executive Director Children, Young People and Learning

Decision published: 05/03/2021

Effective from: 17/03/2021

Decision:

(1)The Executive Director of Children, Young People and Learning has approved the implementation of the modification to the current County Council foster carer allowance scheme set out in section 2 of the report.

Divisions affected: (All Divisions);

Lead officer: Jo Collins


04/03/2021 - Household Waste Recycling Sites - Pilot Booking System ENV04 (20/21) ref: 1208    Recommendations Approved (subject to call-in)

Social distancing measures at the busy Household Waste Recycling Sites (HWRSs) have added pressure to the nearby roads leading to some disruptive queuing and delays for site visitors and road users.

 

The Cabinet Member for Environment has reviewed options for mitigating these impacts and has agreed measures to improve the management of vehicles accessing the HWRSs in a safe way for both staff and residents.  

 

Decision Maker: Cabinet Member for Environment

Decision published: 04/03/2021

Effective from: 16/03/2021

Decision:

The Cabinet Member for Environment has –

 

  1. approved the immediate introduction of a pilot HWRS booking system covering the Bognor, Littlehampton, Shoreham, Worthing, Crawley and Hop Oast (Horsham) sites as detailed in section 2 of the report.
  2. delegated authority to the Director of Environment and Public Protection, in consultation with the Cabinet Member for Environment and relevant local Members, to vary, expand or suspend the scheme during the six month pilot period in the event of operational issues; and
  3. agreed that proposals emerging from the pilot booking system’s six-month review will be considered by the Environment and Communities Scrutiny Committee prior to any further decision.

 

Divisions affected: (All Divisions);

Lead officer: Gareth Rollings


02/03/2021 - Property Review: Disposal of 159 Hatches FIN07 20/21 ref: 1204    Recommendations Approved (subject to call-in)

The County Council’s Future West Sussex Plan set out its ambition to minimise the burden of local taxation, delivering the best outcomes for residents with the money it spends, whilst living within its means.  In 2018 the County Council agreed to adopt an Asset Management Policy and Strategy. An objective of the strategy is to acquire, manage, maintain and dispose of property effectively, efficiently and sustainably, together with optimising financial return and commercial opportunities. 

 

Decision Maker: Cabinet Member for Finance

Decision published: 02/03/2021

Effective from: 12/03/2021

Decision:

To accord with Standing Orders, this report advises on the outcome of the marketing of this vacant smallholding and seeks the approval of the Cabinet Member for Finance to dispose of the County Council’s freehold estate in the property.    Offers have been received and approval is sought to sell to the preferred and highest bidder. 

 

The Cabinet Member has agreed:

(1)         That the County Council disposes of its freehold interest in this surplus smallholding at 159 Hatches Smallholdings Estate, West Chiltington as set out in the plan in Appendix B of this report: and that  

(2)         Authority is delegated to the Director of Property and Assets in conjunction with the Director of Law and Assurance to conclude the terms of the sale with the purchaser. 

 

Lead officer: Elaine Sanders


02/03/2021 - Admission Arrangements for Community and Voluntary Controlled Schools in West Sussex from September 2022 - ES15 (20/21) ref: 1202    Recommendations Approved (subject to call-in)

The County Council has a statutory duty to consult on community and controlled school admission arrangements each year where there are proposed admission arrangement changes and once every seven years if there are no proposed changes.

 

A public consultation has been undertaken in relation to a range of proposed changes which would take effect in 2022 for schools in the Chichester, Horsham and Mid Sussex areas and the outcome of this is set out in section 3 of the report.

 

The proposed changes to school admission arrangements for 2022 are outlined in section 2 of the report.

Decision Maker: Cabinet Member for Education and Skills

Decision published: 02/03/2021

Effective from: 12/03/2021

Decision:

The Cabinet Member for Education and Skills has approved:

 

(1)The redrawn catchment areas for the Chichester area.

 

(2)The creation of a catchment area for Woodgate Primary School (currently called Warninglid Primary School) to reflect the relocation of the school to a new site, this will also be reflected in the oversubscription criteria of Woodgate Primary school and Colgate Primary School to reflect the federation between the two schools.

 

(3)The division of the current catchment area for Warninglid Primary School at its existing site, between surrounding schools to ensure any children resident in the area are able to receive priority for school places based on the catchment criteria.

Divisions affected: (All Divisions);

Lead officer: Ellie Evans


02/03/2021 - Accommodation Based Support for Alcohol/Drug Recovery Award of Contract OKD65 (20/21) ref: 1203    Recommendations Approved (subject to call-in)

The Council commissions accommodation-based support for adults affected by high risk substance misuse, and who require specialist interventions to achieve safe, sustained recovery and reintegration into local communities. This is funded through the Public Health Grant.

 

The current contracts for this service provision end 30 September 2021.

In February 2020, approval was given for the commencement of an open procurement for Accommodation Based Support for Alcohol/Drug Recovery, Key Decision Report Reference AH10 19/20. The procurement has been delayed due to Covid-19 and pressures on the market.

The overall objectives of the service to be delivered from 1 October 2021 are not changed, but there are some new elements which will enhance existing provision.

 

A competitive procurement exercise has been undertaken in accordance with the Public Contracts Regulation 2015 under the Light Touch Regime. The Council is now in a position to award the contract.

 

Decision Maker: Interim Director of Public Health

Decision published: 02/03/2021

Effective from: 12/03/2021

Decision:

The Interim Director of Public Health has approved the award of the West Sussex County Council Accommodation Based Support for Alcohol/Drug Recovery to Turning Tides for an initial period of four (4) years commencing 1 October 2021 with the option to extend for up to two (2) further years should the delivery and performance of the contract be satisfactory.

 

Divisions affected: (All Divisions);

Lead officer: Moira Jones


01/03/2021 - Award of a contract for the provision of 24-hour wraparound support for short-term/emergency supported accommodation for children looked after - OKD64 (20/21) ref: 1201    Recommendations Approved (subject to call-in)

The Council has a statutory duty to provide placements for all children looked after (CLA) that are appropriate to meet each individual’s specific needs. Due to the level and complexity of their needs and the lack of availability of appropriate care and support elsewhere, during the last 6 months of 2020 it has been necessary to accommodate 4 young people in solo placements. This followed exhaustive placement searches nationwide, including registered children’s homes and foster care agencies, which resulted in no offers and a number of failed placements.

 

These solo placements were established at short notice and, due to the timescales involved and the safety of the children concerned, a competitive tender process was unable to take place. The 24-hour care packages needed for each of these 4 children are staffed by Bespoke Guardians Ltd, a specialist staffing agency and the only provider able to respond to each placement. Approval to contract with Bespoke Guardians for this service was retrospectively sought, and approval given, via a standing orders waiver for a single tender.

 

The need for this type of specialist 24-hour care package for young people is anticipated to continue. Although the services have already been put in place due to urgency a contract is required to deliver these services for a 12-month period whilst options for the longer term are considered. The total cost of the services provided by Bespoke Guardians over this period is estimated at £1.8m.

Decision Maker: Executive Director Children, Young People and Learning

Decision published: 01/03/2021

Effective from: 11/03/2021

Decision:

(1)The Executive Director of Children Young People and Learning has approved, in retrospect, the award of a contract with Bespoke Guardians Ltd for the provision of 24-hour wraparound support for short-term/emergency accommodation for looked after children, for a period of 12 months from June 2020.

Divisions affected: (All Divisions);

Lead officer: Thomas Strivens


26/02/2021 - Housing Related Support Award of Contract (Lot 1) OKD63 (20/21) ref: 1200    Recommendations Approved (subject to call-in)

In December 2018  the decision was made (report ref: AH11 18/19) to reduce expenditure on Housing Related Support to £2.3million by 2020/21. The reduction was to be implemented over the financial year 2019/20, allowing time to remodel services and explore impact mitigation with providers, District & Borough Councils and other partner organisations, ensuring that services are still able to meet the needs of vulnerable people.

 

In accordance with the Key Decision  taken on 14 August 2020 (Report ref: OKD26 (20/21)  a procurement exercise is being undertaken to replace the contracts for 3 Housing Related Support Services which expire on 31st March 2021 and contribute to the fulfilment of West Sussex County Council objectives for Best start in life, a Strong, Safe And Sustainable Place and Independence for Later Life.

 

The Executive Director Adults and Health has awarded the contract(s) to the successful bidders in January 2021 for Lots 2 -6 (Report ref: OKD58 20/21). All contracts will commence on 1 April 2021. The contract(s) will have an initial term of 2 years with the option to extend for up to a further 2 years.

 

The contract award for Lot 1: Adur & Worthing was delayed allowing Adur & Worthing Councils time to complete necessary internal governance processes. These processes are now complete and so this report is regarding the award of contract for Lot 1. 

 

Decision Maker: Executive Director Adults and Health

Decision published: 26/02/2021

Effective from: 10/03/2021

Decision:

The Executive Director for Adults and Health has approved the award of a contract to the following Supplier:

 

Lot 1: Adur and Worthing: Southdown Housing Association

 

The service will commence from 1st April 2021 with a two-year initial period to 31st March 2023, with the option to extend for a further 2 years.

 

Divisions affected: (All Divisions);

Lead officer: Sarah L Leppard