Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet Members and County Local Committees. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

14/02/2020 - Award of Public Health Services Contracts OKD35 19/20 ref: 847    Recommendations Approved (subject to call-in)

In October 2019, the Cabinet Member for Adults and Health approved the commencement of a procurement process, via a Framework Agreement to secure the provision of Public Health Services in West Sussex (Cabinet Member decision reference AH6 19/20). The Public Health Services, for the population of West Sussex, referred to include NHS Health Checks, Smoking Cessation, Long Acting Reversible Contraception (LARC) (Contraceptive Implant and Intra-Uterine Contraceptive Device), Emergency Hormonal Contraception (EHC) and Alcohol Identification and Brief Advice Services.


The total value of the contracts to the County Council for the Public Health Services, funded through the public health grant, is approximately £6.5m for five (5) years (including an extension period). 


Following completion of the procurement process, which was conducted in accordance with West Sussex Standing Orders and European Union Procurement Directives, the Director of Public Health will be asked to approve the award of the Contract for the provision of Public Health Services to the successful bidders. 


Decision Maker: Director of Public Health

Decision published: 14/02/2020

Effective from: 26/02/2020


The Director of Public Health has approved;


1)   the award of contracts to all service providers who passed the evaluation criteria in the recent procurement exercise for an initial term of 3 years, with the option to extend for up to two further years commencing on the 1st April 2020; and


2)   the immediate re-opening of the Approved Provider List for further applications to ensure desired coverage across the County.


Divisions affected: (All Divisions);

Lead officer: Moira Jones

11/02/2020 - Operation Watershed Active Communities Fund Applications HI20 (19/20) ref: 843    Recommendations Approved (subject to call-in)

The purpose of Operation Watershed is to support people in their local communities who want to work with the County Council to become more prepared for, or to reduce the risk of, flooding. Local groups are encouraged to apply for funding to finance schemes and projects of all sizes as a way of achieving this.


£1.500m is allocated for Operation Watershed in the Capital Programme agreed by Full Council in December 2017.  The allocation for 2019/20 is £0.300m.  In this period five full applications have been received and evaluated totalling£52,431.16 and are set out in Appendix A of the report.

Decision Maker: Cabinet Member for Highways and Infrastructure

Decision published: 11/02/2020

Effective from: 21/02/2020


The Cabinet Member for Highways and Infrastructure has approved the applications from the community groups or parish councils set out in Appendix A of the report.

Divisions affected: Bramber Castle; St Leonard's Forest; The Witterings;

Lead officer: Gary Rustell

10/02/2020 - Local Healthwatch and Independent Complaints Advocacy Service Award of Contract OKD34 19/20 ref: 846    Recommendations Approved (subject to call-in)

The Local Healthwatch (LHW) service is the local ‘Consumer Champion’ for all NHS and Social Care services and is supported by the national body, Healthwatch England (HWE) part of the Care Quality Commission (CQC). The service’s purpose is to understand the needs, experiences and concerns of people who use health and social care services and to speak out on their behalf. Local authorities have a duty under the Local Government and Public Involvement in Health Act (2012) to ensure that an effective local Healthwatch and Independent Complaints Advocacy service is operating in their area delivering the activities set out in the legislation. 


The Independent NHS Complaints Advocacy Service (IHCAS) is a client-centred, flexible service which supports anyone who wishes to resolve a complaint about healthcare commissioned and/or provided by the NHS in England.


Following decision by the Cabinet Member for Adults and Health to commence a Procurement Process (report ref: AH9 19/20) from 1 April 2020 for a contract of up to 7 years duration at £342,600 per annum with a maximum total contract value of £2.549m, the Director of Public Health will award the contract to the bidder who has submitted the most economically advantageous tender.


Decision Maker: Director of Public Health

Decision published: 10/02/2020

Effective from: 20/02/2020


The Director of Public Health has approved the award of the contract for the Local Healthwatch and Independent Complaints Advocacy Service in West Sussex for an initial period of five (5) years commencing 1st April 2020. The contract includes the option to extend for up to two further years, if delivery and performance of the contract are satisfactory.


Divisions affected: (All Divisions);

Lead officer: Cameron Hill

07/02/2020 - Procurement of Agency Worker Recruitment Contract ECR03 19-20 ref: 845    Recommendations Approved (subject to call-in)

Pursuant to the Council’s Support Services Outsourcing Contract, Capita provide the Council’s temporary agency workers, via a contract with Manpower. The current contract with Manpower is due to expire on 19 September 2020.


The contract provides temporary agency workers to all departments of the Council, except for schools. The Council proposes that the new contract model is a vendor neutral managed service whereby the supplier will procure and manage a chain of agencies without submitting their own candidates as a preferred supplier.  The Council requires a contract for the supply of agency workers to cover short term vacancies, absences and to provide additional capability, where there are skills shortages, to deliver responsive services.


The Council currently spends approximately £15 million per annum on agency workers (on and off contract). Carrying out an open competitive procurement exercise will provide value for money for the Council whilst ensuring quality services on the best terms available in the market.



Decision Maker: Cabinet Member for Economy and Corporate Resources

Decision published: 07/02/2020

Effective from: 19/02/2020


The Cabinet Member has approved

1.       the commencement of a procurement exercise for a new contract for the provision of temporary agency worker recruitment services, as detailed in this report, to commence on 01 October 2020 for a period of three years with the option to extend for up to one further year at an estimated maximum contract value of £72m; and the


2.       Delegation of authority to the Director of Finance and Support Services to award the contract to the provider who submits the most economically advantageous tender and can best meet the quality and performance standards required by the Council.

Divisions affected: (All Divisions);

Lead officer: Lindsey Hannant

06/02/2020 - Commissioning of Care and Support at Home AH11 19/20 ref: 844    Recommendations Approved (subject to call-in)

Care and support at home services (also known as domiciliary care or home care) are services purchased by the Council on behalf of people who have been assessed as having eligible social care needs. These services support people to maintain their independence through the provision of personal care and support.


The Council currently commissions the majority of these services from a framework agreement which commenced in 2015 and which will come to an end in January 2021. This framework was developed jointly with NHS Continuing Healthcare who also use the contract.   In addition, the Council purchases services from the wider market through a contractual agreement. The commissioning of care and support at home is being reviewed with proposals being developed for new arrangements to be established across the county which will enable the achievement of our strategic aim to support people to live independent lives for longer. The Council will continue to work with health partners on these arrangements, to prevent unnecessary emergency hospital admissions and speed up discharges.


Given the strategic context in which this recommissioning is set, Care and Support at Home shall ensure that it:


·       Enables people to be independent for longer in their home, having choice and control over their care which is personalised for their needs.

·       Stimulates the care market to build capacity and deliver sustainable and high quality care, including a skilled, valued and sustainable workforce.

·       Strengthens community networks and supports people closer to where they live. Including increasing the number of Direct Payments.

·       Works in partnership with providers, the NHS, communities, the independent and voluntary sector and those in receipt of care to ensure the coordination and delivery of high quality care.

·       Understands market capacity and capability to make informed decisions and be innovative. Improve technology systems, including payments to improve the process for all stakeholders.

·       Maximises short-term services to reduce demand and maximise customer independence.


Following the current review and a public consultation, the Cabinet Member for Adults and Health will be asked to approve the commencement of a procurement process to source the future care and support services and delegate authority for Contract Award to the Executive Director People Services.


Decision Maker: Cabinet Member for Adults and Health

Decision published: 06/02/2020

Effective from: 18/02/2020


The Cabinet Member for Adults and Health has approved the commencement of a procurement for care and support at home services, with contracting arrangements to commence from January 2021 and delegated authority for approval for contract award and any subsequent decisions and awards relating to these contracting arrangements to the Executive Director of Adults and Health.

Divisions affected: (All Divisions);

Lead officer: Juliette Garrett