Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet Members and County Local Committees. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

18/12/2018 - Highway Maintenance Term Contract Procurement HI22 18.19 ref: 467    Recommendations Approved (subject to call-in)

The Highways Maintenance Term Contract is used to deliver a range of statutory highways maintenance services and the existing contract expires on 31 March 2019. The length and scope of the contract and the detailed terms will be developed using a commissioning based approach.

 

 

Decision Maker: Cabinet Member for Highways and Infrastructure

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Highways and Infrastructure has approved;

 

1)      The commencement of a procurement process to procure a Highways Maintenance Term Contract, or set of contracts, to commence on expiry of the interim contract (with any required extensions); and

 

2)      To delegate authority to the Director of Highways and Transport to finalise the terms of and award the Highway Maintenance Term Contract, or set of contracts at the conclusion of the procurement process, and to extend if appropriate in accordance with the County Council’s Standing Orders on Procurement and Contracts.

Divisions affected: (All Divisions);

Lead officer: Chris Barrett


18/12/2018 - Extension to Interim Highways Contract HI21(18/19) ref: 465    For Determination

The Highway Maintenance Contract is used to deliver a range of statutory highway maintenance services and the existing, interim, contract will expire before a new contract can be put in place. The contract needs to be extended to allow the procurement of a new contract or contracts to be effectively processed and completed.

 

 

Decision Maker: Cabinet Member for Highways and Infrastructure

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Highways and Infrastructure has approved;

 

1)           the extension of the current interim highway maintenance term contract with Balfour Beatty Living Places to 31st March 2020; and

 

2)           the delegation of authority to the Director of Highways and Transport to finalise the terms of the contract extension, and to extend the contract further if necessary, in accordance with the Council’s Standing Orders on Procurement and Contracts.

 

Divisions affected: (All Divisions);

Lead officer: Chris Barrett


18/12/2018 - Local Assistance Network (LAN) - AH12 (18/19) ref: 468    Recommendations Approved (subject to call-in)

As part of the Council’s budget proposals consideration has been given to aims and responsibilities underpinning the Council’s expenditure.  In September 2018 the Cabinet Member decided to consult on the implications of proposals for a reduction in the Local Area Assistance (LAN) budget from £807,000 to £200,000 per annum. 

The LAN is a discretionary grant provided to support individuals in times of short term crisis and hardship.  It is delivered through a partnership with voluntary sector agencies which provide assistance, very largely on an ‘in kind’ basis

 

The scheme was launched in 2013 when funding for discretionary welfare provision was transferred from the benefits system to local government and ‘ring fenced’ for this purpose.  The ‘ring fence’ was removed in 2015 and since then funding must be drawn from the Council’s base budget. 

 

In October WSCC began a stakeholder engagement exercise in order to gather views regarding changes to the service in the light of a proposed reduction to the LAN budget from April 2019.  This process has informed the proposals that are now being put forward to restructure the investment within a revised financial envelope. These proposals prioritise investment that support Council Statutory duties and provide relief to individuals in the most immediate crisis. The remaining investment is used to offer some strategically targeted support that will enable the providers to make best use of other options to access alternative resources.

 

In summary the revised allocation will continue the existing level of allocation to the food banks and Children and Family Centres and make a reduced contribution to the Citizens Advice offer and social enterprise providers.

 

Decision Maker: Cabinet Member for Adults and Health

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Adults and Health has approved a reduction in the budget for the LAN from £807,000 to £200,000 per annum from 2019/20 onwards together with a remodelling of the remaining service that:

 

  • Maintains support to Children and Family Centres that deliver the Council’s statutory duties to provide an early help offer.  Ensuring that the remaining offer is targeted.
  • Maintains support to foodbanks targeting individuals and families with the highest level of need.
  • Reduces the contribution to Citizens Advice, recognising that the Council provides other funding to this service, but accepting the importance of maintaining a specific targeted LAN offer focused on locally based ‘face to face’ services to the CA’s which already has extensive locations across the County.
  • Reduces the contribution to social enterprises.

 

Divisions affected: (All Divisions);

Lead officer: Ivan Western


18/12/2018 - Minimum Income Guarantee for Working Age Adults - AH10(18/19) ref: 466    Recommendations Approved (subject to call-in)

The Care Act 2014 requires local authorities, for people receiving publicly arranged care and support, that they have sufficient money to cover day-to-day living costs. Up until now, the County Council has set its level above the statutory minimum set by the government; this was to reflect the view that these customers were more likely to require more money to meet their social needs on top of their day to day living costs.  In view of the financial situation facing the County Council this concession can no longer be afforded and so the proposal is to reduce the Minimum Income Guarantee for those of working age in line with the statutory minimum.  

 

Decision Maker: Cabinet Member for Adults and Health

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Adults and Health has approved that the Minimum Income Guarantee for those working age adults who require a financial assessment of customer contributions who are receiving County Council arranged care and support other than in a care home, be based on the statutory amounts with effect from 8th April 2019.

 

Divisions affected: (All Divisions);

Lead officer: Deborah Robinson


18/12/2018 - Housing Related Support - AH11(18/19) ref: 469    Recommendations Approved (subject to call-in)

As part of the Council’s budget proposals consideration has been given to aims and responsibilities underpinning the Councils’ expenditure on Housing Related Support Services (HRS). These currently total £6.3 million per annum.

 

These services are delivered by multiple providers in a variety of forms across the County, the remit of which is to support individuals and families through services connected with their housing needs and provision and to support the prevention of homelessness.

 

Funding for HRS was originally provided through the ring fenced “Supporting People” grant from 2003.  This was subject to annual reductions until 2011 when the ring fence was removed.  Funding for these services is now met from the core County Council budget.  Some of the procured services enable the Council to fulfil statutory responsibilities and others are discretionary in nature.

 

The Council has decided that it must consider options for changing or removing investment in HRS so as to focus funds on areas of greatest benefit in relation to defined responsibilities. This has been undertaken by opening consultation to consider the impact on individuals and families, service providers and local strategic relationships, and the practical, statutory and legal implications of any change.  The evaluation of this impact is summarised in the report and provided in detail at Appendix one.   On the basis of this analysis it is proposed that the Council implements a measured approach to these changes, retaining commitments to discharge statutory duties and support the wider prevention agenda. 

 

For that purpose a budget of £2.3m is assessed as being appropriate.  This will result in a spending reduction of £4m, which will be implemented over two financial years to enable time to remodel services and explore impact mitigation.

 

Decision Maker: Cabinet Member for Adults and Health

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Adults and Health has approved that;

 

1.   The County Council allocates a core budget of £4.6 million in 2019/20 and £2.3 million in 2020/21 for investment in Housing Related Support, this investment to be used to meet the Council’s statutory duties and address the risk that reducing targeted prevention will lead to increased demand pressure in other areas,  

 

2.   All current Housing Related Support Contracts to be terminated by 30th September 2019 and new contractual arrangements developed to commence on the 1st October 2019.   Additional assurance on the implementation period and impact mitigation will be provided through a continuous review process with providers and partners between January and September 2019 to ensure that the revised contracts are deliverable and the impact of these changes are minimised.  

 

3.   The County Council works closely with strategic partners, providers and stakeholders to remodel the service offer in line with statutory responsibilities, revised service priorities and the financial envelope.

 

4.   The County Council will collaborate with the District and Borough Councils to facilitate a county wide Homelessness Reduction Strategy so that funding streams available from Central Government can be sourced.

 

Divisions affected: (All Divisions);

Lead officer: Mark Dow


18/12/2018 - Alterations to the Integrated Prevention and Earliest Help Service - CYP05 (18/19) ref: 464    Recommendations Approved (subject to call-in)

‘Think Family’ is an integral part of the IPEH service and has been part-funded by government grant under the national Troubled Families Initiative (TFI), dating back to 2012.  This income, which helps to pay for keyworker services to vulnerable families, is reducing in 2019/20 as the national scheme, which ends in March 2020, is wound down.  IPEH must adapt to this first tranche of funding reduction, which amounts to £560,000 in 2019/20.

 

To manage this reduction it is proposed that a more targeted family support service is developed, to continue to support the most vulnerable and disadvantaged families in West Sussex. This report focuses on the immediate requirement to manage the reduction in central government grant in 2019/20 in order to ensure the ‘Think Family’ approach is retained in the year to come.

Decision Maker: Cabinet Member for Children and Young People

Decision published: 18/12/2018

Effective from: 01/01/2019

Decision:

The Cabinet Member for Children and Young People has approved the proposed alterations, as set out in Section 2 of the report, to maintain the services delivered using the national TFI grant in 2019/20.

 

Divisions affected: (All Divisions);

Lead officer: Hayley Connor


17/12/2018 - Review of Property Holdings FR15 18.19 ref: 461    Recommendations Approved (subject to call-in)

As part of its capital programme management the Council continually reviews its property estate and those assets which are likely to become surplus to operational requirements, i.e. no longer needed. In addition the Council acquires or develops assets to meet statutory and service requirements as well as the Council’s wider purposes, including investment or to promote social and economic development opportunities.  From time to time these activities give rise to decisions to purchase, dispose of or to develop an asset.  As a result of this continuous review the Cabinet Member has made the following decision:

 

Decision Maker: Cabinet Member for Finance and Resources

Decision published: 14/12/2018

Effective from: 29/12/2018

Decision:

The Cabinet Member has agreed to the commencement of marketing of a parcel of land held by the County Council in Barnham.

 

Divisions affected: (All Divisions);

Lead officer: Lee Harris


14/12/2018 - Revisions to Recycling Credit Payments ENV11 18.19 ref: 463    Recommendations Approved (subject to call-in)

The County Council must increase recycling and reduce the amount of residual waste. In order to increase the recycling rate the Council needs, together with district and borough partners, to work differently to make sure as much as possible is removed from the waste stream. By changing the way recycling services are funded, the aim is to drive change in the amount and variety of material collected for recycling. The County Council is working closely with district and borough partners to ensure this change has the desired effect and works towards a cleaner, greener, West Sussex.

 

 

Decision Maker: Cabinet Member for Environment

Decision published: 14/12/2018

Effective from: 28/12/2018

Decision:

The Cabinet Member has approved that:

 

(1) The County Council formally notifies all of the County’s District and Borough Councils of the termination of the current Memorandum of Understanding (MoU) funding arrangement.

 

(2) The County Council adopts a calculation for payments to be made to waste collection authorities of £61.12 per tonne for the financial year commencing 1st April 2019.

 

(2) The Director of Energy Waste and Environment is authorised to work with District and Borough partners on an alternative approach to any payments related to improved recycling performance from 2020/21. This to take into account:-

 

(a) Changes in producer responsibility funding for household recycling collection and processing signalled in the Government’s Resources and Waste Strategy;

(b) Any proposals that emerge from discussing performance improvements with the D&B partners; and

(c) Overall affordability, given the County Council’s projected financial position. 

 

(3) Authority is delegated to the Director of Law and Assurance to settle arrangements for the removal of references to the MoU in the Materials Resource Management Contract and the Recycling and Waste Handling Contract.

 

Divisions affected: (All Divisions);

Lead officer: Kelly Goldsmith