Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet Members and County Local Committees. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

02/06/2020 - Bid Endorsement: West Sussex Gigabit Voucher Scheme OKD07 20-21 ref: 922    Recommendations Approved (subject to call-in)

Gigabit Capable broadband is the next generation of connectivity, able to deliver speeds of 1Gb (1000Mb).  Following decision CAB13 19-20 in February 2020, the County Council’s Digital Infrastructure Team is working with partners, communities and suppliers to promote the Government Gigabit Voucher Scheme (GBVS) administered by the Department for Digital, Culture, Media and Sport (DCMS).

 

Currently residents and small and medium enterprises (SMEs) in rural areas can obtain up to £1,500 and £3,500 respectively towards the cost of a gigabit capable installation. Despite this there are still instances where the scheme is still not viable for residents and SME’s in some hardest to reach areas. The County Council therefore proposes to utilise the option to undertake a ‘top up’ to the GBVS scheme to increase the viability and attractiveness of the scheme in rural communities which include some of the hardest to reach and least commercially viable areas.  This involves working with residents, SMEs and suppliers to aggregate demand in rural eligible areas. This will include promotion of the scheme, community engagement and allocation of resources to overcome barriers faced by rural communities.

 

 

Decision Maker: Executive Director Place Services

Decision published: 02/06/2020

Effective from: 12/06/2020

Decision:

The Executive Director for Place Services has endorsed a bid for funding to the Department for Digital Culture Media and Sport to enable the establishment of a Gigabit Voucher Top Up Scheme for West Sussex and to commit up to £2.85m from the Business Rates Retention Pilot to act as the investment of the West Sussex Councils.

Divisions affected: (All Divisions);

Lead officer: Sarah Bazen


02/06/2020 - Extension of Contracts for Winter De-icing Salt and Gritter Fleet OKD13 (20/21) ref: 923    Recommendations Approved (subject to call-in)

Decision Maker: Director of Highways, Transport and Planning

Decision published: 02/06/2020

Effective from: 12/06/2020

Decision:

The Director of Highways, Transport and Planning has approved the extension of the winter gritting fleet and winter de-icing salt supply contracts each for a period of twelve months to expire May 2021 in accordance with the County Council’s Standing Orders on Procurement and Contracts.

Divisions affected: (All Divisions);

Lead officer: Chris Barrett


29/05/2020 - Worthing Community Hub Award of Contract OKD12 20/21 ref: 918    Recommendations Approved (subject to call-in)

The Community Hubs Strategy aims to combine services ‘under one community roof’ for the benefit of our residents, safeguarding access to preventive services whilst making the best use of County Council assets to provide existing and new services in fewer, more cost-effective buildings.

 

This decision paper recommends the Executive Director Place services to award a contract to build a community hub in Worthing Library by integrating registration services, children and family and youth services into the hub following a comprehensive tender process.

 

This approach builds on the Cabinet Member decision taken in May 2019 (Reference report SSC01 19/20) to approve the allocation of £3.058m from the provision in the Capital Programme to deliver the Worthing Community Hub. This includes the commencement of the procurement for the fit out and maintenance works to the most economically advantageous bid in accordance with the Council’s Standing Orders on Procurement and Contracts.

 

Decision Maker: Executive Director Place Services

Decision published: 29/05/2020

Effective from: 10/06/2020

Decision:

The Executive Director Place Services has approved:

 

1)   the award of the construction contract to deliver the Worthing Community Hub to Logan Construction Limited for a contract period of 6 months commencing from June 2020 at a value of £1,441,957; and

 

2)   reduce the provision in the Capital Programme to deliver the Worthing community hub by £661,711 in line with the variance between the pre-tender estimate for the construction works plus 5% construction contingency and Logan Construction Limited’s tender.

 

Divisions affected: (All Divisions);

Lead officer: Lesley Sim


29/05/2020 - Award of Contract for the replacement of Modular Units at Southwater Infant and Junior Schools, Horsham - Phase 2 (OKD11 20/21) ref: 917    Recommendations Approved (subject to call-in)

The County Council has a statutory duty to provide sufficient school places for all children who need a place.

 

Due to the significant condition and suitability issues the existing modular accommodation at Southwater Infant and Southwater Junior Schools is to be replaced with new accommodation. This will ensure the schools can continue to accommodate the demand for pupil places in the locality. The work has been divided into two elements and tendered as two separate contracts:-

 

Phase 1 – The Supply and Installation of Modular Units

Phase 2 – Enabling Works

 

In January 2020 the Cabinet Member for Education and Skills approved the allocation of additional monies from Section 106 funds to enable this replacement work to take place (decision reference ES07(19/20)).  As part of this decision the Cabinet Member also approved the delegation of authority to the Director of Property and Assets to award the contracts for the works.

 

In April 2020 the Director of Property and Assets approved the award of the construction contract for the Phase 1 works to supply and install the Modular Units (decision reference OKD04(20/21)).

 

A procurement process has now taken place and, following full financial and technical evaluation, based on a 70% cost and 30% quality evaluation approach, this report recommends the contract for Phase 2: to carry out the enabling works at Southwater Infant and Junior schools be awarded to Integra Buildings Ltd for the sum of £647,236.00. This is to be funded from received Section 106 funds and is within the approved budget.

 

Decision Maker: Director of Property and Assets

Decision published: 29/05/2020

Effective from: 10/06/2020

Decision:

The Director of Property and Assets has approved the award of the construction contract for Phase 2: to carry out the enabling works at Southwater Infants and Junior schools to Integra Buildings Ltd for the sum of £647,236.00 which is affordable within the overall budget of £1,899,390 for this project.

Divisions affected: Southwater & Nuthurst;

Lead officer: Carol Bruce


28/05/2020 - Procurement: Adur and Worthing Growth Programme, Worthing Public Realm Works, Portland Road OKD10_20/21 ref: 915    Recommendations Approved (subject to call-in)

The approved Adur and Worthing Growth Programme identified public realm improvements in Worthing town centre to support development and regeneration of the town’s economy.  A £12m programme of up to eight public realm schemes between the station and the seafront was identified. The County Council committed £5m of growth funding to deliver the initial phases of the programme.   Worthing Borough Council (WBC) identified developer contributions, such as the Community Infrastructure Levy to fund the later phases of the public realm improvement programme. 

 

Portland Road and Railway Approach projects were identified within the first phases, with other sites to follow on when further funds become available.  These projects will improve the quality and accessibility of public areas connecting Worthing station, the town centre and seafront, enhancing the resident and visitor experience. The Railway Approach project is due to come forward in the autumn.  This decision concerns the Portland Road project.  The Executive Director of Place Services is working closely with WBC Director of Economy to agree a partnership approach to progress the programme.

Decision Maker: Executive Director Place Services

Decision published: 28/05/2020

Effective from: 09/06/2020

Decision:

          The Executive Director for Place Services has approved:

 

1.   The appointment of Worthing Borough Council (WBC) as the delivery body for the Portland Road capital project; and the

 

2.   Allocation of £2.91m from the remaining £4.60m within WSCC Capital Programme for Worthing Public Realm Improvement schemes, to deliver the first phase of the programme (Portland Road).

Divisions affected: Worthing Pier;

Lead officer: Nick Burrell


28/05/2020 - Operation Watershed Active Communities Fund Applications - May 2020 HI01 (20/21) ref: 916    Recommendations Approved (subject to call-in)

The purpose of Operation Watershed is to support people in their local communities who want to work with the County Council to become more prepared for, or to reduce the risk of, flooding. Local groups are encouraged to apply for funding to finance schemes and projects of all sizes as a way of achieving this.

 

£1.500m is allocated for Operation Watershed in the Capital Programme agreed by Full Council in December 2017.  The allocation for 2020/21 is £0.375m.  In this period four full applications have been received and evaluated totalling  £34,769.30 and are set out in Appendix A of the report.

Decision Maker: Cabinet Member for Highways and Infrastructure

Decision published: 28/05/2020

Effective from: 09/06/2020

Decision:

The Cabinet Member for Highways and Infrastructure has approved the applications from the community groups or parish councils set out in Appendix A of the report.       

 

Divisions affected: Angmering & Findon; Cuckfield & Lucastes; Middleton; Petworth;

Lead officer: Gary Rustell


26/05/2020 - Total Performance Monitor and Capital Programme Quarter 4 (CAB02_20/21) ref: 911    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 05/06/2020

Decision:

Following consideration of the report, Cabinet resolved:

 

1.   To note the information contained in the Total Performance Monitor in particular the requirement to utilise reserves to meet the expenditure requirement and

2.   To agree the allocation of the contingency budget set out in paragraph 1.8 of the report.

 

The call-in deadline is 4 June 2020.


26/05/2020 - Outside Body Appointments (CAB04_20/21) ref: 913    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 05/06/2020

Decision:

Following consideration of the report, Cabinet resolved to approve the following:

 

1.   The appointment of Cllr Jacky Pendleton to the Littlehampton Harbour Board for the remainder of the County Council term (May 2021)

2.   The appointment of Cllr Kevin Boram to the Southern Regional Flood and Coastal Committee for the remainder of the County Council term (May 2021)

3.   The addition of the Rural Service Network to the County Council’s Outside Bodies list

4.   The appointment of Cllr Janet Duncton to the Rural Services Network for the remainder of the County Council term (May 2021).

 

The call-in deadline is 4 June 2020.


26/05/2020 - Woodlands Meed (CAB03_20/21) ref: 912    Recommendations Approved (subject to call-in)

Woodlands Meed is a Special School and College for 2-19 year olds located in Burgess Hill. The existing accommodation at the College site has a number of condition issues meaning the College is unable to offer the full curriculum and unable to accommodate the full range of Special Educational Needs. 

 

In order to address this, in February 2019 the Cabinet Member for Education and Skills took a decision (ES18 (18/19)) to approve the allocation of £0.5m from the Capital Programme to enable a costed design to be produced for rebuilding and expanding Woodlands Meed College on its current site. This has involved the appointment of a full design team through the County Council’s Multi-Disciplinary Consultant to undertake the design work required to develop the feasibility design into a formal proposal enabling costs to be sought for all elements of the proposal.

 

A further survey of the existing building’s condition and suitability to meet the needs of the College’s students has now been undertaken.  Following assessment of the outcome of this survey and exploration of access options Cabinet will be asked to agree the allocation of funds from the Capital Programme to enable the new investment at Woodlands Meed to proceed.

.

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 05/06/2020

Decision:

Following consideration of the report, Cabinet resolved to approve the following:

 

1.   The allocation of £19.5m, bringing the total budget available to £20m to fund the replacement of the Woodlands Meed College building on its existing site and with its existing capacity of 100 places (option 1B as set out in paragraph 2.3)

2.   The authorisation of the Director of Property and Assets to commence a procurement process and appoint contractors to fully design and cost the replacement college on the college playing field while the college staff and pupils remain in occupation in the existing accommodation

3.   The submission of applications for full planning permission and statutory consents; and with the Director of Law and Assurance, to enter into such agreements as the completion of the project may require, and

4.   That subject to receipt of planning permission and statutory consents, the delegation of the authority to enter into a construction contract with the successful provider to the Director of Property and Assets.

 

The call-in deadline is 4 June 2020.

Divisions affected: Burgess Hill East; Hassocks & Burgess Hill South;

Lead officer: Leigh Hunnikin