Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet and Members. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions published

18/03/2022 - West Sussex County Council Recycling Centres Booking System Arrangements ECC06 (21/22) ref: 1490    Recommendations Approved

Since April 2021 a pilot booking system has been in operation at six of the eleven Recycling Centres in West Sussex. In October 2021 The Cabinet Member for Environment and Climate Change took a decision to undertake a public consultation in respect of making this booking system permanent and extending the system to the Burgess Hill Recycling Centre.

 

The Cabinet Member will be asked to consider the findings of the public consultation and a proposal regarding the future use of a booking system for West Sussex recycling centres.

 

Decision Maker: Cabinet Member for Environment and Climate Change

Decision published: 18/03/2022

Effective from: 30/03/2022

Decision:

The Cabinet Member for Environment and Climate Change has approved:

 

  1. That the pilot booking system is made permanent at the Bognor Regis, Crawley, Horsham, Littlehampton, Shoreham and Worthing Recycling Centres; and

 

  1. Delegated authority to the Assistant Director (Environment and Public Protection), in consultation with the Cabinet Member for Environment and Climate Change, to extend the booking system on a site-by-site basis to Billingshurst, Burgess Hill, East Grinstead, Midhurst and/or Westhampnett Recycling Centres, on a temporary or permanent basis should this be needed to manage congestion or other issues in the future.

 

Divisions affected: (All Divisions);

Lead officer: Gareth Rollings


18/03/2022 - West Sussex Transport Plan 2022 - 2036 HT22 (21/22) ref: 1489    Recommendations Approved

The West Sussex Transport Plan (the County Council’s main policy on transport and a statutory document) is being reviewed to update the County Council’s strategic approach to investment in the transport network up to 2036.

 

The new Transport Plan will build on the three previous Plans and take account of the current policy context and creation of new funding streams and strategic partners.  The Transport Plan is also expected to build on the Local Plans prepared by the Local Planning Authorities which guide decision-making on new developments.

 

Consultation on the Draft West Sussex Transport Plan took place between July and October 2021.  Amendments are being made to the Transport Plan in response to consultation feedback and policy changes.

Decision Maker: Cabinet Member for Highways and Transport

Decision published: 18/03/2022

Effective from: 30/03/2022

Decision:

The Cabinet Member for Highways and Transport recommends the West Sussex Transport Plan 2022-36 for adoption at County Council on 1 April 2022.

 

Divisions affected: (All Divisions);

Lead officer: Darryl Hemmings


15/03/2022 - Strategic Options for Processing of Separate Food Waste and Other Waste Disposal Services (CAB19_21/22) ref: 1488    Recommendations Approved

Under the new Environment Act 2021 waste collection authorities (WCAs) will be required to collect food waste separately. Under earlier legislation, it falls to the County Council as Waste Disposal Authority (WDA) to arrange for the disposal of the “controlled waste” collected in its area by the waste collection authorities.

 

Cabinet will be asked to consider a preferred option to meet this requirement based on a detailed business case and to consider associated contractual arrangements and other opportunities to improve efficient use of assets.  

 

Decision Maker: Cabinet

Made at meeting: 15/03/2022 - Cabinet

Decision published: 15/03/2022

Effective from: 25/03/2022

Decision:

Following consideration of the report, the Cabinet resolved to approve:

 

1.      The variation of the Materials Resource Management Contract and associated capital investment to allow for:

a.   processing of source-segregated food waste

b.   production of loose Refuse Derived Fuel (RDF)

c.    improvements for the capture, storage, and disposal of metal for recycling to achieve the income from metals

d.   removal of redundant equipment

e.   bulking of dry mixed recycling (DMR) for delivery to the materials recycling facility (MRF)

 

2.          The commencement of a procurement for the disposal of refuse derived fuel until 2035 with a possible extension until 2040.

 

Delegation of authority to commence (1) and (2) above to the Assistant Director of Environment and Public Protection at a time to be agreed in consultation with the Cabinet Member for Environment and Climate Change and the Directors of Finance and Legal Services. In the event that either or both (1) and (2) are not exercised prior to 31st March 2024, to bring a further report to Cabinet no later than 30th June 2024.  

 

The call-in deadline is 24 March 2022.

Divisions affected: (All Divisions);

Lead officer: Steve Read


15/03/2022 - West Sussex Fire and Rescue Service Community Risk Management Plan 2022-2026 (CAB18_21/22) ref: 1487    Recommendations Approved

The Fire and Rescue National Framework for England (2018) requires all Fire and Rescue Authorities to produce an Integrated Risk Management Plan (IRMP) that covers at least a 3-year period. We are now in the fourth and final year of our existing 2018-2022 IRMP and have developed a new Community Risk Management Plan (CRMP) covering 2022-2026 [per guidance from the National Fire Chiefs Council (NFCC), there has been a change in terminology from IRMP to CRMP].

 

During the planning process, we consider our community risks, using a range of sophisticated analytical tools to identify where incidents might happen, when they might occur and how serious they could be. Using this data alongside historical information about demand allows us to identify options to better target our resources, including firefighters and appliances, more effectively, resulting in a better balance of prevention, protection and response activities.  This plan then clearly communicates this to the public, reinforcing the services commitment to our communities.

 

The Cabinet is recommended to endorse the West Sussex Fire and Rescue Service Community Risk Management Plan 2022-26 on behalf of the County Council.

 

Decision Maker: Cabinet

Made at meeting: 15/03/2022 - Cabinet

Decision published: 15/03/2022

Effective from: 25/03/2022

Decision:

Following consideration of the report, the Cabinet resolved to approve the West Sussex Fire and Rescue Service Community Risk Management Plan 2022-26 for publication.

 

The call-in deadline is 24 March 2022.

Divisions affected: (All Divisions);

Lead officer: Sabrina Cohen-Hatton


15/03/2022 - National Highways Consultation A27 Arundel Bypass: Approval of WSCC consultation response (CAB17_21/22) ref: 1486    Recommendations Approved

The A27 Arundel Bypass has been included in the Government’s Roads Investment Strategy (2020-25).  In 2020, National Highways (formerly Highways England) announced the preferred route for the A27 Arundel Bypass, which will replace the existing single carriageway road with a dual carriageway bypass.  The proposed bypass will feature approximately 8km of dual carriageway to the south of the existing A27. 

 

The proposal, the A27 Arundel Bypass, is a Nationally Significant Infrastructure Project requiring a Development Consent Order (DCO) from the Secretary of State (rather than planning permission from the local planning authority).  The County Council is a statutory consultee in the DCO process.

 

Formal consultation on the proposal is taking place from 11 January to 8 March 2022.

 

The Cabinet will be recommended to approve the County Council’s response to the formal consultation on 15 March 2022 (as agreed with National Highways).

 

Decision Maker: Cabinet

Made at meeting: 15/03/2022 - Cabinet

Decision published: 15/03/2022

Effective from: 25/03/2022

Decision:

Following consideration of the report, the Cabinet resolved to:

 

(a)     approve the comments in paragraphs 2.36-2.108 of the report and the detailed comments on the PEIR in Appendix C of the report as the County Council’s formal response to the consultation on the A27 Arundel Bypass;

(b)     authorise the Assistant Director of Highways, Transport, and Planning to respond to any further stages of pre-submission consultation, in consultation with the Cabinet Member for Environment and Climate Change - in support of the formal response approved under (a);

(c)     if an application for a Development Consent Order is submitted, authorises the Assistant Director of Highways, Transport, and Planning to:

(i)      approve the County Council’s ‘adequacy of consultation’ response;

(ii)     prepare and submit the County Council’s written representation and Local Impact Report; to negotiate with the applicant on the DCO requirements, any S106 Agreement, and the preparation of a Statement of Common Ground; and to comment on the written representations of third parties – all in support of the formal response approved under (a);

(iii)    attend the examination hearings and answer the Examining Authority’s questions in support of the County Council’s position; and

(d)     if a Development Consent Order is made, approve ‘in principle’ the County Council becoming a relevant authority for the discharge of requirements.

 

The call-in deadline is 24 March 2022.

 

Divisions affected: (All Divisions);

Lead officer: Darryl Hemmings


15/03/2022 - Performance and Resources Report - Quarter 3 2021/22 (CAB16_21/22) ref: 1485    Recommendations Approved

The Performance and Resources Report (PRR) details the Council’s performance in relation to revenue and capital spending, savings, workforce projections, performance and risk by portfolio against the Cabinet’s key priorities.  The Leader and Cabinet Member for Finance & Property, or Cabinet will be recommended to approve the PRR and any items of financial and performance management within the PRR.

 

Decision Maker: Cabinet

Made at meeting: 15/03/2022 - Cabinet

Decision published: 15/03/2022

Effective from: 25/03/2022

Decision:

Following consideration of the report, the Cabinet resolved to note the Q3 Performance and Resources report.

 

The call-in deadline is 24 March 2022.

Divisions affected: (All Divisions);

Lead officer: Fiona Morris


28/02/2022 - Council Plan and Budget 2022/23 ref: 1472    Recommendations Approved

Decision Maker: County Council

Made at meeting: 28/02/2022 - County Council

Decision published: 14/03/2022

Effective from: 28/02/2022

Decision:

69.1     The Cabinet Member for Finance and Property moved the report on the Council Plan and budget for 2022/23, the Capital Strategy 2022-27 and the Treasury Management Strategy Statement 2022/23 (budget pack pages 1 to 187).

 

69.2     An amendment was moved by Cllr Lord and seconded by Cllr O’Kellyas set out below.

 

Proposed changes to the Revenue Budget

 

Growth

 

Ongoing changes to the revenue budget

2022/23

£m

Resource 2 additional officer posts (2 FTE) within the highways team - one to accelerate the active travel programme and one to develop proposals on improving bus services as highlighted in the Levelling Up White Paper

0.081

Increase the Occupational Therapist resource to deliver reablement at home to support independence (3 FTE)

0.135

Enhance support to carers through additional Carers Support Officers (2 FTE) to allow people who are acting as carers to continue caring for as long as possible and prevent carer breakdown

0.080

Increase the current climate change administration of 1 FTE by an additional officer resource to administer the climate emergency fund

0.040

Additional Mental Health Support Team for Schools

0.370

Specialist team focused on preventative and educational work on disordered eating working within schools and supporting families (6 early help workers plus team manager)

0.267

Additional resource to Highways for road safety maintenance

0.500

Total

1.473

 

Reduction options

 

Ongoing changes to the revenue budget

2022/23

£m

Increased discretionary fees and charges by 2.5% over RPI

0.500

Commission a review by the Independent Remuneration Panel to endorse the 25% reduction to the Special Responsibility Allowances for members (excluding Foster Panel)

0.086

Removal of Advisers to Cabinet Members

0.026

Communications (20% reduction to budget)

0.291

Policy Team (20% reduction to budget)

0.060

HR & Organisational Change (3% reduction to budget)

0.210

Executive PAs (16% reduction to budget)

0.100

Customer experience (5% reduction to budget)

0.080

Intelligence & Performance (9% reduction to budget)

0.120

Total

1.473

 

Proposed changes to the Capital Programme

 

Growth

 

Ongoing changes to the Capital Programme

2022/23

£m

Fund a Climate Emergency fund to encourage innovative community projects that will reduce carbon levels locally and improve our environment

1.000

Additional funding for Public Rights of Way capital improvements, pedestrian and cycling infrastructure

1.000

Total

2.000

 

Funding

 

Ongoing changes to the Capital Programme

2022/23

£m

Capital Improvement budget already included within Capital Programme. The 2022/23 budget is £0.475 and £1.525 will be re-profiled (brought forward) from 2023/24

1.525

0.475

Total

2.000

 

69.3     The amendment was put to a recorded vote under Standing Order 3.36.

 

(a)         For the amendment – 20

 

Cllr Baxter, Cllr Cherry, Cllr Chowdhury, Cllr B Cooper, Cllr Cornell, Cllr Gibson, Cllr Johnson, Cllr Joy, Cllr Kerry-Bedell, Cllr Lord, Cllr Mercer, Cllr Milne, Cllr O’Kelly, Cllr Oppler, Cllr Oxlade, Cllr Pudaloff, Cllr Quinn, Cllr Sharp, Cllr Turley and Cllr Walsh.

 

(b)         Against the amendment – 40

 

Cllr Albury, Cllr Ali, Cllr Atkins, Cllr Baldwin, Cllr Bennett, Cllr Boram, Cllr Bradbury, Cllr Britton, Cllr Burgess, Cllr Burrett, Cllr Charles, Cllr A Cooper, Cllr Crow, Cllr J Dennis, Cllr Duncton, Cllr Elkins, Cllr Evans, Cllr Forbes, Cllr Greenway, Cllr Hillier, Cllr Hunt, Cllr A Jupp, Cllr N Jupp, Cllr Kenyon, Cllr Lanzer, Cllr Markwell, Cllr Marshall, Cllr McGregor, Cllr Mitchell, Cllr Montyn, Cllr Oakley, Cllr Patel, Cllr Payne, Cllr Pendleton, Cllr Russell, Cllr Sparkes, Cllr Urquhart, Cllr Waight, Cllr Wall and Cllr Wickremaratchi.

 

(c)          Abstentions – 0

 

69.4     The amendment was lost.

 

69.5     Labour amendment 1 was moved by Cllr Baxter and seconded by Cllr Oxlade as set out below.

 

Revenue Budget

 

Growth

2022/23

£m

2023/24

£m

BAME Community Outreach Officer - Fund a 0.5 FTE officer post in the fostering service for specific communications support to engage hard-to-reach Black, Asian and Minority Ethnic communities

0.023

 

Sustainable Transport Officer - Fund an additional officer post in the highways team to focus on and accelerate sustainable travel and transport to support decarbonisation of transport throughout the county

0.045

 

Road Safety Officer - Fund an additional officer post in the highways team dedicated to improving road safety across the county

0.045

 

Service Users and Carers Support Officer FTE - Fund an additional officer to provide dedicated support and improve communications with carers

0.045

 

Total Growth

0.158

 

 

Reduction

2022/23

£m

2023/24

£m

Commission a review by the Independent Remuneration Panel to endorse the proposed change to remove the Special Responsibility Allowance for the 6 Adviser to Cabinet Member posts

0.023

 

Commission a review by the Independent Remuneration Panel to endorse the proposed change to apply a 22% reduction to the remaining Special Responsibility Allowances for members

0.079

 

Remove the budget for member catering

0.011

 

Total Reduction

0.158

 

 

69.6     The amendment 1 was put to a recorded vote under Standing Order 3.36.

 

(a)         For the amendment – 20

 

Cllr Baxter, Cllr Cherry, Cllr Chowdhury, Cllr B Cooper, Cllr Cornell, Cllr Gibson, Cllr Johnson, Cllr Joy, Cllr Kerry-Bedell, Cllr Lord, Cllr Mercer, Cllr Milne, Cllr O’Kelly, Cllr Oppler, Cllr Oxlade, Cllr Pudaloff, Cllr Quinn, Cllr Sharp, Cllr Turley and Cllr Walsh.

 

(b)         Against the amendment – 40

 

Cllr Albury, Cllr Ali, Cllr Atkins, Cllr Baldwin, Cllr Bennett, Cllr Boram, Cllr Bradbury, Cllr Britton, Cllr Burgess, Cllr Burrett, Cllr Charles, Cllr A Cooper, Cllr Crow, Cllr J Dennis, Cllr Duncton, Cllr Elkins, Cllr Evans, Cllr Forbes, Cllr Greenway, Cllr Hillier, Cllr Hunt, Cllr A Jupp, Cllr N Jupp, Cllr Kenyon, Cllr Lanzer, Cllr Markwell, Cllr Marshall, Cllr McGregor, Cllr Mitchell, Cllr Montyn, Cllr Oakley, Cllr Patel, Cllr Payne, Cllr Pendleton, Cllr Russell, Cllr Sparkes, Cllr Urquhart, Cllr Waight, Cllr Wall and Cllr Wickremaratchi.

 

(c)          Abstentions – 0

 

69.7     The amendment was lost.

 

69.8     Labour amendment 2 was moved by Cllr Baxter and seconded by Cllr Oxlade as set out below.

 

Capital programme - Funded by re-profiling the SEND development programme in 2023/24

 

Growth

2022/23

£m

2023/24

£m

Accelerate the programme of special support centres within mainstream schools in order to reduce the number of out-of-county placements, transport costs and pressure on the Dedicated Schools Grant (DSG)

 

Re-profiled budget for the SEND development programme

0.600

-0.600

Total Impact SEND Development Programme

0.600

-0.600

 

DSG Reductions

2022/23

£m

2023/24

£m

Accelerating the programme of special support centres within mainstream schools will deliver a reduction to the future years revenue budget which would reduce the deficit on the Dedicated Schools Grant. The additional borrowing costs will be funded through savings on SEND transport costs.

 

0.360

Total Budget reductions

0.00

0.360

 

69.9     The amendment 2 was put to a recorded vote under Standing Order 3.36.

 

(a)         For the amendment – 20

 

Cllr Baxter, Cllr Cherry, Cllr Chowdhury, Cllr B Cooper, Cllr Cornell, Cllr Gibson, Cllr Johnson, Cllr Joy, Cllr Kerry-Bedell, Cllr Lord, Cllr Mercer, Cllr Milne, Cllr O’Kelly, Cllr Oppler, Cllr Oxlade, Cllr Pudaloff, Cllr Quinn, Cllr Sharp, Cllr Turley and Cllr Walsh.

 

(b)         Against the amendment – 40

 

Cllr Albury, Cllr Ali, Cllr Atkins, Cllr Baldwin, Cllr Bennett, Cllr Boram, Cllr Bradbury, Cllr Britton, Cllr Burgess, Cllr Burrett, Cllr Charles, Cllr A Cooper, Cllr Crow, Cllr J Dennis, Cllr Duncton, Cllr Elkins, Cllr Evans, Cllr Forbes, Cllr Greenway, Cllr Hillier, Cllr Hunt, Cllr A Jupp, Cllr N Jupp, Cllr Kenyon, Cllr Lanzer, Cllr Markwell, Cllr Marshall, Cllr McGregor, Cllr Mitchell, Cllr Montyn, Cllr Oakley, Cllr Patel, Cllr Payne, Cllr Pendleton, Cllr Russell, Cllr Sparkes, Cllr Urquhart, Cllr Waight, Cllr Wall and Cllr Wickremaratchi.

 

(c)          Abstentions – 0

 

69.10  The amendment was lost.

 

69.11  The recommendations were put to a recorded vote under Standing Order 3.36.

 

(a)         For the recommendations – 40

 

Cllr Albury, Cllr Ali, Cllr Atkins, Cllr Baldwin, Cllr Bennett, Cllr Boram, Cllr Bradbury, Cllr Britton, Cllr Burgess, Cllr Burrett, Cllr Charles, Cllr A Cooper, Cllr Crow, Cllr J Dennis, Cllr Duncton, Cllr Elkins, Cllr Evans, Cllr Forbes, Cllr Greenway, Cllr Hillier, Cllr Hunt, Cllr A Jupp, Cllr N Jupp, Cllr Kenyon, Cllr Lanzer, Cllr Markwell, Cllr Marshall, Cllr McGregor, Cllr Mitchell, Cllr Montyn, Cllr Oakley, Cllr Patel, Cllr Payne, Cllr Pendleton, Cllr Russell, Cllr Sparkes, Cllr Urquhart, Cllr Waight, Cllr Wall and Cllr Wickremaratchi.

 

(b)         Against the recommendations – 19

 

Cllr Baxter, Cllr Cherry, Cllr Chowdhury, Cllr B Cooper, Cllr Cornell, Cllr Johnson, Cllr Joy, Cllr Kerry-Bedell, Cllr Lord, Cllr Mercer, Cllr Milne, Cllr O’Kelly, Cllr Oppler, Cllr Oxlade, Cllr Pudaloff, Cllr Quinn, Cllr Sharp, Cllr Turley and Cllr Walsh.

 

(c)          Abstentions – 1

 

Cllr Gibson

 

69.12  The recommendations were carried.

 

69.13  Resolved

 

(1)         Our Council Plan and KPIs for 2022/23 (as set out in paragraph 1.7 and Appendix 8 to the report).

 

(2)         Net revenue expenditure in 2022/23 of £648.342m (as set out in paragraph 4.1 and Appendix 1 to the report).

 

(3)         An increase in council tax in 2022/23 of 2.99% comprising 1.0% for Adults’ Social Care and 1.99% to support other General Fund services.

 

(4)         The following amounts be approved for the financial year 2022/23 in accordance with Section 42A of the Local Government Finance Act 1992:

 

(a)      That the council tax requirement for 2022/23 is £532.646m.

 

(b)      The council tax base for the year 2022/23 is the aggregate amount calculated of Band D equivalents by the billing authorities to which the County Council issues precepts totalling 342,375.00.

 

(c)      The amount of council tax being the council tax requirement at 4(a) above divided by the council tax base at 4(b) above, shall be £1,555.74 to the nearest penny for Band D.

 

(d)      The amount of council tax payable for dwellings listed in a particular valuation band, calculated in accordance with the proportion set out in Section 5(1) of the Act, shall be as follows:

 

Band

Amount

Band

Amount

A

£1,037.16

E

£1,901.46

B

£1,210.02

F

£2,247.18

C

£1,382.88

G

£2,592.90

D

£1,555.74

H

£3,111.48

 

(e)      That the district and borough councils be requested to make payments totalling £532.646m to West Sussex County Council of sums due under precepts calculated in proportion to their council tax Band D equivalents as set out in section 7 of the report.

 

(5)         The delegation to the Director of Finance and Support Services of authority to make changes to the report on net revenue expenditure or to the precepts required:

 

·         as a result of a change in the council tax base notified by the district and borough councils;

·         arising from updated information from the district and borough councils to the council tax collection funds and business rates forecast and collection funds; or

·         arising from any funding announcements from central government.

 

All such changes of funding (positive or negative) to be applied through the appropriate reserve.

 

(6)         These ancillary financial management provisions:

 

(a)      The Capital Strategy for the period 2022/23 to 2026/27, as set out in Annex 2(a) to the report.

 

(b)      The Flexible Use of Capital Receipts Strategy as set out within the Capital Strategy, Annex 2(a) to the report, section 8.

 

(c)      The Treasury Management Strategy Statement 2022/23, as set out in Annex 2(b) to the report.

 

(d)      The Prudential Indicators, as set out in Annex 2(c) to the report.

 

(7)         The importance of effective lobbying with local, regional and national partners to ensure the Government understands the needs of West Sussex residents, businesses and communities.

 

(8)         An allocation of up to £3.0m be made available to provide funding to support the continuation of the council tax hardship schemes across the West Sussex districts and boroughs for 2022/23.


28/02/2022 - Governance Committee: Minor Changes to the Constitution ref: 1471    Recommendations Approved

Decision Maker: County Council

Made at meeting: 28/02/2022 - County Council

Decision published: 14/03/2022

Effective from: 28/02/2022

Decision:

68.1     The Council considered changes to the Rights of Way Delegation Code of Practice and a new Standing Order on reasonable adjustments, in the light of a report by the Governance Committee (pages 37 to 40.

 

68.2     Resolved

 

(1)         That the proposed changes to the Delegation Code of Practice for Rights of Way (Public Path Orders), as set out at Appendix 1 to the report, be approved; and

 

(2)         That Council be recommended to add a new Standing Order 1.07 to Part 4, Section 1 of the Constitution, as set out in paragraph 8 of the report.


28/02/2022 - Pay Policy Statement 2022/23 ref: 1470    Recommendations Approved

Decision Maker: County Council

Made at meeting: 28/02/2022 - County Council

Decision published: 14/03/2022

Effective from: 28/02/2022

Decision:

67.1     The Council considered the Pay Policy Statement 2022/23, in the light of a report from the Governance Committee (pages 25 to 36).

 

67.2     Resolved

 

That the proposed revisions to the Pay Policy Statement, as set out in Appendix 1 to the report, be approved.


14/03/2022 - Midhurst Rother College, Midhurst - Extension of Changing Rooms - Allocation of Capital Funding for Project Delivery - LS16 (21/22) ref: 1484    Recommendations Approved

The County Council has a statutory duty to provide sufficient school places for all children who need a place.

 

Midhurst Rother College is an Academy Secondary School providing education for pupils aged 11 to 18 in the Midhurst/Petworth area and surrounding areas. The School was built in 2012 on the site formerly occupied by Midhurst Grammar School following a reorganisation of schools in the area. The School was completely rebuilt with the exception of the Sports Hall, incorporating changing rooms, which was considered adequate at the time.

 

The school was built for a Published Admission Number (PAN) for each year group of 240 (8 forms of entry (FE)) but due to low uptake of places has, until recently, operated at 6FE (180 places in each year group). Following an increase in parental preference and need for Secondary places in the area, the County Council have asked the Academy Trust to increase their PAN back to 240 to accommodate the current and projected need for places. Whilst the Academy accept the school was built as 8FE, they have raised the inadequacies of changing provision for the increasing numbers which necessitates secondary aged pupils changing in other facilities, including classrooms. An increase in changing provision, in line with guidelines set out in the Department for Education’s Building Bulletin 103, will enable the school to increase its PAN back to 240 in all year groups.  This will enable placement of secondary aged pupils close to their home, resulting in a reduction in school transport costs and a long term sustainable solution for the provision of Secondary places in the locality.

 

Approval is required for the allocation of funding from the Capital Programme to provide the necessary accommodation at Midhurst Rother College for the provision of additional changing facilities. The budget will fund all associated fees and furniture and equipment.

Decision Maker: Cabinet Member for Learning and Skills

Decision published: 14/03/2022

Effective from: 24/03/2022

Decision:

The Cabinet Member for Learning and Skills has approved:

 

(1) The allocation of £1.670m to fund the necessary accommodation as set out in paragraph 2.1 of the report to enable the provision of additional changing provision at Midhurst Rother College;

 

(2) The authorisation to commence a procurement process and delegation to the Assistant Director (Property and Assets) to appoint contractors to complete the design and cost the new accommodation;

 

(3) The delegation of authority to the Assistant Director (Property and Assets) to submit the necessary planning application and to obtain all statutory consents required, and to enter into a construction contract with the successful tenderer;

 

(4) The delegation of authority to the Assistant Director (Property and Assets) to apply to the freeholder for consent to the alterations under the lease dated 16th February 2011; and

 

(5) The delegation of authority to the Director of Law and Assurance to negotiate and agree the terms of a development agreement with the Academy Trust for the County Council and their contractors to enter the School and construct the changing facilities

Divisions affected: Midhurst;

Lead officer: Leigh Hunnikin


14/03/2022 - Contracts Extensions Discharge to Assess with Reablement Beds OKD57 (21/22) ref: 1483    Recommendations Approved

Discharge to Assess with Reablement services are delivered within a residential care setting for people being discharged from hospital who are not yet able to return home.  There are currently 36-44 Discharge to Assess with Reablement beds being provided across the County.  Demand for services has changed over recent years and the Council has made a commitment to continue to support people being discharged home from hospital through the Home first pathway wherever this is a suitable option for individuals.  However, Discharge to Assess with Reablement beds provide an important solution where people are unable to return home straight away and they have previously been shown to evidence a positive return on investment for the health and social care system. 

 

 

In March 2021 a decision (ref OKD68 20/21) was taken to extend three contracts delivering Discharge to Assess with reablement beds for an additional 12 months and for the re-purposing of ten beds within the Crawley Shaw healthcare Burleys Wood service to nursing beds.  In November 2021 a decision (ref CAB07 21/22) was taken to end the provision of in-house residential services in Marjorie Cobby House.   As this service has been providing Discharge to Assess with Reablement beds, also included in the report was the recommendation to find alternative provision in the short term through the Shaw Healthcare contract.  Subsequently 8-10 beds have recently commenced within Glebe House to ensure the continued provision of Discharge to Assess beds for people in and around the Chichester area.  This now operates alongside the three other Discharge to Assess with reablement services in Littlehampton, Worthing and Haywards Heath.

 

The Director of Adults and Health will decide on the continued provision of Discharge to Assess with reablement services and the potential extension of contract arrangements for their final contracted year from 1 April 2022- 31 March 2023.   

 

Decision Maker: Director of Adults and Health

Decision published: 14/03/2022

Effective from: 24/03/2022

Decision:

The Director of Adults and Health has approved the extension of Discharge to Assess with Reablement contracts for a further 12 months until 31st March 2023 in the care homes listed below;

 

·       Fulford’s Care and Nursing Home,

·       Heathers, and

·       Wellington.

 

Divisions affected: (All Divisions);

Lead officer: Juliette Garrett


11/03/2022 - Contract for a Replacement Schools Information and Financial Management System OKD56 (21/22) ref: 1482    Recommendations Approved

A School Information Management system (SIMS) provides the information necessary to manage a school effectively and provides an objective system for recording and aggregating information to support its operations. A school’s Financial Management System (FMS) helps manage its finances and budgeting.

       In December 2021 the Cabinet Member for Learning and Skills approved a procurement process to provide a replacement information and financial management system for all maintained schools (Decision LS11(21/22).

 

Decision Maker: Assistant Director (Education and Skills)

Decision published: 11/03/2022

Effective from: 23/03/2022

Decision:

The decision has been taken by the Assistant Director (Education and Skills) to complete the procurement process for:

 

(1)        A replacement information and financial management system for all West Sussex maintained schools as well as the ongoing support and management to secure a contract for an initial period of two years with provision to extend the contract for a total of a further two years should the delivery and performance be satisfactory.

(2)        A Service Level Agreement (SLA) with each maintained school to reimburse the County Council for the costs of the system and support to be settled prior to the contract with the new supplier.

 

Divisions affected: (All Divisions);

Lead officer: James Richardson


11/03/2022 - Kingsgate car park - parking charges and controls HT21 (21/22) ref: 1481    Recommendations Approved

Crawley Borough Council has acquired the Kingsgate multi story carpark from NCP.

 

To control and enforce use of the carpark Crawley Borough Council want to amendtheir off-street parking places Traffic Regulation Order to include Kingsgate. Crawley Borough Council cannot bring the Order Amendment into operation without the consent of the County Council

Decision Maker: Cabinet Member for Highways and Transport

Decision published: 11/03/2022

Effective from: 23/03/2022

Decision:

The Cabinet Member for Highways & Transport has authorised the Director of Law andAssurance to give formal consent to Crawley Borough Council allowing them to include the charges in Kingsgate carpark, as detailed in section 2 of the report, in their off-street parking places Traffic Regulation Order.

 

Divisions affected: Three Bridges;

Lead officer: Becky Caney


08/03/2022 - Award of contract for the expansion of Palatine Primary School - OKD55(21/22) ref: 1480    Recommendations Approved

Palatine Primary School in Worthing caters for a wide range of Special Educational Needs and Disabilities for children aged between 2 and 11.

 

In January 2021 the then Cabinet Member for Education and Skills approved the allocation of funding to enable the expansion of the school by 24 planned places from 153 to 177 (decision ES13 (20/21) refers).  The project will result in the provision of 4 additional classrooms and new facilities to provide increased opportunities and resources for the complex young children attending Palatine.

 

A procurement has been undertaken and this report seeks approval to award the contract for the construction works to expand the school.

Decision Maker: Assistant Director (Property and Assets)

Decision published: 08/03/2022

Effective from: 18/03/2022

Decision:

The Assistant Director (Property and Assets) has approved the award of the construction contract to expand Palatine Primary School to Sunninghill Construction Co. Ltd. for the sum of £2,041,667.00.

Divisions affected: Northbrook;

Lead officer: Katerina Evans-Makrakis


08/03/2022 - A259 Bognor Regis to Littlehampton Corridor Enhancement Scheme HT16 (21/22) ref: 1478    Recommendations Approved

The A259 Bognor Regis to Littlehampton Corridor enhancement scheme was identified by the County Council as a priority scheme in the Strategic Transport Investment Programme in 2019/20. It is considered by Transport for the South East one of the top ten priority schemes in the South East.

 

The proposed scheme involves improvement to a series of key junctions along the corridor, including junction capacity, non-motorised and bus users’ infrastructure provision and was subject to a public consultation in summer 2021.

 

The Department for Transport (DfT) has approved the Strategic Outline Business Case submission and the next stage of the scheme preparation is to prepare and submit an Outline Business Case (OBC) to the DfT.

 

The Cabinet Member for Highways & Transport will be asked to approve the budget allocation and to agree the arrangements for the preparation and submission of the OBC to the DfT.

 

Decision Maker: Cabinet Member for Highways and Transport

Decision published: 08/03/2022

Effective from: 18/03/2022

Decision:

The Cabinet Member for Highways and Transport has

 

(1)Approved a £1.855m increase to the budget allocation for the Outline Business Case development as set out at paragraph 5.1 of the report; and

 

(2)Delegated authority to the Assistant Director (Highways, Transport and Planning) to prepare and submit the Outline Business Case to the DfT.

 

Divisions affected: Arundel & Courtwick; Littlehampton Town; Middleton;

Lead officer: Hiong Ching Hii


07/03/2022 - Fees paid to independent providers of Adult Social Care 2022-2023 OKD52 (21/22) ref: 1479    Recommendations Approved

Rates and fees paid to independent providers of adult social care provision in the community and in residential and nursing homes are subject to annual review. The Director of Adults and Health, having been delegated authority by the Cabinet Member for Adult Services, will be asked to consider the fees and rates paid for commissioned services related to the Adult Social Care and Health portfolio for 2022-23.

 

The review will consider usual maximum rates for care homes and care homes with nursing; individually agreed rates paid to care homes and care homes with nursing; shared lives; and rates and fees paid for community-based services.

 

In the short term, the priority continues to be to ensure that the market can cope with vulnerable people at this unprecedented time dealing with COVID-19, therefore the Council will address financial pressures resulting from the pandemic independently of this decision.

 

Decision Maker: Director of Adults and Health

Decision published: 07/03/2022

Effective from: 17/03/2022

Decision:

The Director of Adults and Health has approved the 2022/23 fee increases paid to independent sector providers in line with the proposals set out in section 2.2-2.26 of the body of the report.

 

Divisions affected: (All Divisions);

Lead officer: Juliette Garrett


04/03/2022 - Allocation of additional funding to create provision for accommodating a bulge class at The Burgess Hill Academy - OKD54 (21/22) ref: 1477    Recommendations Approved

The County Council has a statutory duty to provide sufficient school places for all children who need a place.

 

Following a review of pupil projections for starting secondary school in Mid Sussex, it is necessary to provide for a bulge class of 30 pupils at The Burgess Hill Academy for September 2022.  In order to accommodate this temporary increase in pupil numbers a project will be delivered to invest in teaching and non-teaching areas at the school.

 

In November 2020 the then Cabinet Member for Education and Skills approved the allocation of Section 106 funding for education infrastructure capital projects, including education infrastructure at The Burgess Hill Academy (decision ES10 (20/21) refers). Following completion of the feasibility study, it has been identified that an increase to the budget is required in line with the most recent cost estimate.

 

Therefore an allocation of S106 funding from the Capital Programme will be sought to enable the works to be taken forward and to make provision for current fluctuations in the market. The budget will fund all associated fees and furniture and equipment.

Decision Maker: Assistant Director (Property and Assets)

Decision published: 04/03/2022

Effective from: 16/03/2022

Decision:

The Assistant Director (Property and Assets) has approved the allocation of a further £0.422m of received S106 contributions to fund the necessary works, as set out in paragraph 2.2 of the report, to enable the provision of a bulge class of 30 pupils at The Burgess Hill Academy; with previous expenditure the gross budget for this project totals £0.615m.

Divisions affected: Hassocks & Burgess Hill South;

Lead officer: Leigh Hunnikin