Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet, Cabinet and Members. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Decisions recommendations approved (subject to call-in)

27/01/2022 - Endorsement: West Sussex Public Bus Service Procurement via Surrey County Council Dynamic Purchasing System OKD 42 (21/22) ref: 1446    Recommendations Approved (subject to call-in)

In 2017, following decision HT01 15-16, the County Council joined the Surrey County Council (SCC) Dynamic Purchasing System (DPS) to procure socially necessary bus services in West Sussex.  The current DPS is due to end on 31 January 2022. SCC intends to extend the DPS in the light of the ongoing pandemic-related market situation and it is proposed that West Sussex County Council continues to use the SCC DPS.

 

 

Decision Maker: Director of Highways, Transport and Planning

Decision published: 27/01/2022

Effective from: 08/02/2022

Decision:

The Director of Highways, Transport and Planning has approved the extension of the Public Bus Service Dynamic Purchasing System for a period of three years from 01 February 2022 to 31 January 2025, in order to award contracts for individual routes/requirements following a competitive tender process and in line with the Council’s Standing Orders on Procurement and Contracts.

 

Divisions affected: (All Divisions);

Lead officer: Bill Leath


26/01/2022 - Award of Highway Improvement Contracts - phase 2 (Lots 4, 5 & 6) OKD 41 (21/22) ref: 1447    Recommendations Approved (subject to call-in)

West Sussex County Council is a designated Highways Authority under the Highways Act 1980 and has a duty to maintain highways maintainable at public expense.

 

In January 2019, the Cabinet Member for Highways and Infrastructure approved the commencement of a procurement process for a new Highways Maintenance Term Contract or set of contracts and delegated authority to the Director of Highways and Transport to finalise the terms of and award the Highway Maintenance Term Contract, or set of contracts at the conclusion of the procurement process.

 

In November 2019, the Director of Highways, Transport and Planning appointed contractors to a four-year Framework Agreement to commence 1 April 2020 for capital works for highways.

 

Lots 4, 5 and 6 (carriageways, footways and infrastructure works) are procured annually and a formal procurement process will be undertaken in the autumn for the delivery of highway works in 2022-23.

 

At the conclusion of the procurement process, the Director of Highways, Transport and Planning will be asked to award the highway improvement contracts - phase 2.

 

Decision Maker: Director of Highways, Transport and Planning

Decision published: 26/01/2022

Effective from: 05/02/2022

Decision:

Divisions affected: (All Divisions);

Lead officer: Gary Rustell


25/01/2022 - Adur and Worthing Councils Agency Agreement for Parking OKD43_21-22 ref: 1445    Recommendations Approved (subject to call-in)

The current Agency Agreement with Adur and Worthing Councils for the provision of parking services: Civil Parking Enforcement (CPE) services and operational management of the Worthing Controlled Parking Zone (CPZ) is due to expire on 31 March 2022. Approval is sought to continue with the existing arrangements by way of putting in place a new agreement, set to commence from 1 April 2022, for a period of five years.

 

As part of the process of agreeing a new contract, the opportunity has been taken to make some minor improvements and variations so that it best reflects current working practices, not only in Adur and Worthing but across the County.

 

Decision Maker: Director of Highways, Transport and Planning

Decision published: 25/01/2022

Effective from: 04/02/2022

Decision:

That the Director of Highways, Transport and Planning has agreed a new Agency Agreement with Adur and Worthing Councils for a five-year period until 31 March 2027 for the procurement, management and operation of Civil Parking Enforcement in Adur and Worthing and operational management of the Worthing Controlled Parking Zone, under the provisions of the Local Government Act 1972 and the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2000/2851.

 

Divisions affected: Bersted; Broadwater; Cissbury; Durrington & Salvington; Goring; Lancing; Northbrook; Shoreham North; Shoreham South; Sompting & North Lancing; Southwick; Tarring; Worthing East; Worthing Pier; Worthing West;

Lead officer: Miles Davy


21/01/2022 - West Sussex Fire and Rescue Service Estates Improvement Plan CSFR03 (21/22) ref: 1444    Recommendations Approved (subject to call-in)

Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services report on West Sussex Fire and Rescue Service (WSFRS) in 2018/19 identified areas where the service requires improvement. 

 

A number of the findings are in areas where there may be asset-based solutions required, to address physical conditions in order to facilitate improvements in areas such as:

 

  • Use of resources and affordability of services
  • Promote the right values and culture
  • Ensure fairness and promote diversity

 

The Orange Fire Stations Guide was subsequently commissioned (See Appendix to the report) to establish and record the requirements of WSFRS for all fire stations.  This was not intended to replace current Building Regulations, British Standards, Codes of Practice, Building Bulletins or any other statutory legislation but does set out the expectations of West Sussex County Council (WSCC).  Upon completion, a survey report of all fire stations was undertaken against these requirements to establish current building conditions at each facility and to develop an improvement plan for the service’s estate.

 

The Estates Improvement Plan clearly sets out the prioritisation of work to address the gaps between current condition of stations and that recommended through the Orange Guide. That plan has identified the improvement schemes which require the most urgent attention. The next step is to commission the work required to deliver the projects which have been prioritised.

 

Decision Maker: Cabinet Member for Community Support, Fire and Rescue

Decision published: 21/01/2022

Effective from: 02/02/2022

Decision:

The Cabinet Member for Community Support, Fire and Rescue has approved;

 

(1)the prioritised set of asset improvement projects as described in section 2 of this report;

 

(2)the commencement of the procurement of £1.85m of works to enable prioritised works on welfare improvements, contamination remediation, accessibility & community/training areas to be undertaken at Bognor, Haywards Heath, Littlehampton, Selsey & Shoreham Fire Stations; and

 

(3)the delegation of authority to the Chief Fire Officer to award contracts for the works on completion of the procurement process. 

 

Divisions affected: (All Divisions);

Lead officer: Mark Andrews