Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Cabinet and cabinet and members. Also included are key decisions by officers and decisions made by officers under the urgent action procedure. You can also find decisions taken by the full Council and decision-making committees.

Earlier - Later

Decisions published

02/12/2021 - Endorsement of Procurement and Award of Contract: Microsoft Licences OKD31 21/22 ref: 1407    Recommendations Approved

West Sussex County Council entered into an Enterprise Licensing Agreement with Microsoft via a reseller in April 2019 for three years. This agreement provides access to a variety of Microsoft applications, tools and modules which are essential to supporting the Council’s business operations.  A new Enterprise Licencing Agreement will be required from 01 April 2022 for the next three years. The estimated total contract value is £4m.

 

The Director of Finance and Support Services will be asked to agree to enter into a new Microsoft licensing agreement for three years to meet the Council’s business and infrastructure licensing requirements.

Decision Maker: Director of Finance and Support Services (Taryn Eves)

Decision published: 02/12/2021

Effective from: 14/12/2021

Decision:

The Director of Finance and Support Services has endorsed the procurement process and award of a contract for Microsoft licences to Computacenter UK Ltd (Company number 01584718) for services from 01 April 2022 to 31 March 2025 at an estimated total value of £4.2m.

 

Divisions affected: (All Divisions);

Lead officer: Stewart Laird


30/11/2021 - Award of Contract for Highways Client Support Services OKD30 21/22 ref: 1406    Recommendations Approved

The supply of professional design services and client support is critical to ensuring the County Council can meet its statutory duty to maintain the highways and to ensure that, in constructing new roads, the authority takes such measures as appropriate to reduce the possibilities of accidents. The contracts awarded for these services in 2016 are due to end in 2022 and new contracts are required.

 

 

Decision Maker: Director of Highways, Transport and Planning

Decision published: 30/11/2021

Effective from: 10/12/2021

Decision:

The Director for Highways, Transport and Planning has approved the making of awards and entering into a framework contract for the provision of highways client support services with the following five suppliers: Aquila Forensics Ltd, CJ Founds Associates Ltd, New Way UK Consultants Ltd, Provelio Limited, and Turner and Townsend Ltd. Framework contract to commence on first of January 2022 for a period of 4 years.

 

Divisions affected: (All Divisions);

Lead officer: Gary Rustell


29/11/2021 - Chichester: Westgate, Avenue de Chartres and Orchard Street etc Highway Improvements HT12 21/22 ref: 1405    Recommendations Approved

Permission has been granted for a mixed residential development on land west of Chichester. To improve sustainable transport provision a raft of highway improvements have been proposed on the existing highway network in the vicinity of the development site to promote priority for pedestrians and cyclists and to provide sustainable transport links from the development to the city centre. 

 

The package of Traffic Regulation Orders (TRO), pedestrian crossing places and road humps associated with these highway improvements were advertised. During the statutory consultation five supportive comments and 30 objections were received which have been summarised in Appendix C to this report.    

 

Decision Maker: Cabinet Member for Highways and Transport (Cllr Joy Dennis)

Decision published: 29/11/2021

Effective from: 09/12/2021

Decision:

The Cabinet Member for Highways & Transport has authorised the Director of Law & Assurance to make the Traffic Regulation Order and allow for the installation of the pedestrian crossing places and roads humps as advertised, as set out in Section 2 of the report.

 

Divisions affected: Chichester South; Chichester West;

Lead officer: Becky Caney


25/11/2021 - Haywards Heath - Wealden Way and Lucastes Lane - Proposed Traffic Regulation Orders HT11 (21/22) ref: 1404    Recommendations Approved

At its meeting of the 29 November 2016, the then Central Mid Sussex County Local Committee (CLC) was presented a report on Traffic Regulation Order (TRO) prioritisation.

 

Proposals for Wealden Way, Climping Close and Lucastes Lane were considered and approved at that meeting for inclusion in the works programme. Subsequently these roads fell within an area which was the subject of a wider ranging review of parking within the Haywards Heath area and postponed pending its outcome. Subsequently the decision was taken not to progress the wider scheme and the proposals were therefore resurrected

 

During the formal consultation stage, 46 objections were received,  together with 1 individual letter of support and 1 letter of qualified support.

 

The comments made by the residents were reviewed by the Local Member for Cuckfield and Lucastes (Cllr Bradbury). Given the overall lack of support for the proposals, Cllr Bradbury has agreed that the programme should not proceed and additional consideration should be given once further work has been done on local parking strategy, when local residents’ views will be taken into account.

 

Decision Maker: Cabinet Member for Highways and Transport (Cllr Joy Dennis)

Decision published: 25/11/2021

Effective from: 07/12/2021

Decision:

The Cabinet Member for Highways and Transport, having considered that the concerns raised by the objectors outweigh the possible benefits to the community, has agreed that the proposed Traffic Regulation Order should be withdrawn.

 

Divisions affected: Cuckfield & Lucastes;

Lead officer: Neil Smith


15/11/2021 - Minor changes to the Constitution, including Regulation, Audit and Accounts Committee Terms of Reference ref: 1402    For Determination

Decision Maker: Governance Committee

Made at meeting: 15/11/2021 - Governance Committee

Decision published: 24/11/2021

Effective from: 15/11/2021

Decision:

25.1     The Committee considered a report by the Director of Law and Assurance on changes to the terms of reference of the Regulation, Audit and Accounts Committee, specifically in relation to its licensing and regulatory functions, and other minor updates to the Constitution (copy appended to the signed minutes).

 

25.2     In relation to the change in name of the Confidential Reporting Policy to the Whistleblowing Policy, the Director of Law and Assurance said that the change had been made by the Standards Committee to make the nature of the policy clearer. The Director also reassured members that, despite the age of the legislation in relation to the licensing of the employment of children, the regulations under the primary legislation and internal council arrangements were regularly updated.

 

25.3     Resolved –

 

(1)         That the proposed changes to Part 3, Appendix 5 of the Constitution, as set out in Appendix 1 to the report, be endorsed for submission to the County Council for approval; and

 

(2)         That the minor changes to the Constitution, as set out in Appendix 2 to the report, be endorsed for submission to the County Council for approval.


15/11/2021 - Changes to Council Procedures ref: 1401    For Determination

Decision Maker: Governance Committee

Made at meeting: 15/11/2021 - Governance Committee

Decision published: 24/11/2021

Effective from: 15/11/2021

Decision:

24.1     The Committee considered a report by the Director of Law and Assurance on proposals for changes to Council procedures which had been published (copies appended to the signed minutes). It was noted that some cross references needed to be updated.

 

24.2     Members were generally supportive of the changes, particularly taking question time earlier in the agenda and waiting until motions were due to be debated before circulating briefing notes.

 

24.3     A request was made for the limit on the number of motions taken at each meeting to be reconsidered. As the limit had only been agreed in July, the Chairman said six months should elapse before further consideration. He commented that he had asked for the changes as a whole to be reviewed after one year.

 

24.4     In relation to the limit on the size of written questions the Director of Law and Assurance reassured members that Democratic Services would continue to assist members with their formulation.

 

24.5     Cllr Lord requested that the time limit for speeches by members during petition debates should be kept at three minutes rather than being increased to five minutes as there is an overall total length of half an hour for questions during petition debates. She put forward an amendment, as shown in underlined bold italic text below, which was seconded by Cllr O’Kelly.

 

‘2.58  A member shall direct his or her speech to the question under discussion or to a personal explanation or to a question of order. Each member may speak for up to five minutes, with the exception of speeches in the annual budget debate, which are not timed and petition debates when members can speak for up to three minutes.’

 

24.6     The amendment was approved.

 

24.7     Resolved - That the proposed changes to Part 4, Section 1 of the Constitution, as set out in Appendix 1 to the report and the sheet of additional changes, subject to the amendment set out in minute 24.5 above and corrections to cross-references, be endorsed for submission to the County Council for approval.


24/11/2021 - Phase 2 Special Support Centre Programme - Felpham Community College, Bognor Regis - Allocation of Funding for Project Delivery - LS10 21/22) ref: 1403    Recommendations Approved

The County Council has a statutory duty to provide sufficient school places for all children who need a place.

 

Increasing provision for children and young people with Special Educational Needs and Disabilities (SEND) through the creation of additional places in Special Support Centres (SSCs) will assist with the aim of enabling children to attend school locally. As a consequence, this will reduce the number of children and young people with SEND moving from maintained schools and academies into costly education provision in the Independent and Non-Maintained Special School sector, sometimes at schools not situated in West Sussex. 

 

Approval is required for the allocation of funding from the Capital Programme to provide the necessary accommodation at Felpham Community College for the establishment of a Special Support Centre for 12 children aged 11 to 16 with Social Communication Needs from September 2023. In addition the budget will fund all associated fees, ICT and furniture and equipment.

Decision Maker: Cabinet Member for Learning and Skills (Cllr Nigel Jupp)

Decision published: 24/11/2021

Effective from: 04/12/2021

Decision:

The Cabinet Member for Learning and Skills has approved:

 

(1) The allocation of £1.224m to fund the necessary accommodation and external play area as set out in paragraph 2.1 of the report to enable the establishment of a 12 place Special Support Centre at Felpham Community College in Bognor Regis from September 2023;

 

(2) The authorisation to commence a procurement process and delegation to the Director of Property and Assets to appoint contractors to complete the design and cost the new accommodation;

 

(3) The delegation of authority to the Director of Property and Assets to submit the necessary planning application and to obtain any statutory consents, and to enter into a construction contract with the successful tenderer.

Divisions affected: Felpham;

Lead officer: Leigh Hunnikin