Decisions

The report recommends a number of changes to the Constitution including the removal of the requirement for the Fire & Rescue Service Scrutiny Committee to have a business planning group, clarification of the voting rights of co-opted members, changing the name of the Pensions Panel to the Pensions Committee and changes to the terms of reference of the Health and Wellbeing Board, which were endorsed by the Governance Committee at its meeting on 20 May.

The decision has been taken by the Director of Law and Assurance in accordance with Standing Order 3.45, in consultation with the Chairman of the Council.

(1)        That the removal of the requirement for the Fire & Rescue Service Scrutiny Committee to have a BPG, as set out in Appendix A, be approved.

(2)        That the changes to the constitutions of the Health and Adult Social Care and Children and Young People’s Services Scrutiny Committees, as set out at Appendix A, be approved.

(3)        That the name of the Pensions Panel be changed to the ‘Pensions Committee’.

(4)        That the revised terms of reference for the West Sussex Health and Wellbeing Board, as set out in the Appendix B, be approved.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

The Director of Law and Assurance, in consultation with the Chairman of the Central and South Mid Sussex County Local Commitee and the Chairman of the Performance and Finance Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the following CIF Application:

533/CSMS - Hassocks Community Food Bank (Parish of Clayton with Keymer), £253.44 - towards purchasing stack trays and dolly bases to help transport food donations.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

The Director of Law and Assurance, in consultation with the Chairman of Adur County Local Commitee and the Chairman of the Performance and Finance Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the following CIF Applications:

West Sussex Crowd

·         *530/A – £500.00 to Home-Start Arun, Worthing & Adur for ‘Packs of joy’ towards delivering learning resource packs to vulnerable families with children aged 5 and under.

www.spacehive.com/packs-of-joy-helping-vulnerable-families

*This project has also pitched to Worthing County Local Committee, Joint East Arun Area Committee and Joint Western Arun Area Committee.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

The Director of Law and Assurance, in consultation with the Chairman of The Worthing County Local Committee and the Chairman of the Performance and Finance Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the following CIF Application:

West Sussex Crowd

·         *531/W – £500.00 to Home-Start Arun, Worthing & Adur for ‘Packs of joy’ towards delivering learning resource packs to vulnerable families with children aged 5 and under.

www.spacehive.com/packs-of-joy-helping-vulnerable-families

*This project has also pitched to Adur County Local Committee, Joint Eastern Arun Area Committee and Joint Western Arun Area Committee.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

The Director of Law and Assurance, in consultation with the Chairman of The Joint Western Arun Area Commitee and the Chairman of the Performance and Finance Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the following CIF Applications:

West Sussex Crowd

·         *529/JWAAC – £500.00 to Home-Start Arun, Worthing & Adur for ‘Packs of joy’ towards delivering learning resource packs to vulnerable families with children aged 5 and under.

www.spacehive.com/packs-of-joy-helping-vulnerable-families

*This project has also pitched to Adur County Local Committee, Worthing County Local Committee and Joint Eastern Arun Area Committee.

Micro Fund

·         527/JWAAC – £750.00 to Felpham Emergency Resilience Group towards purchasing an ID card printer for security-style ID cards for the group's volunteers.

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

The Director of Law and Assurance, in consultation with the Chairman of The Joint Eastern Arun Area Committee and the Chairman of the Performance and Finance Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the following CIF Applications:

West Sussex Crowd

·         *526/JEAAC – £500.00 to Home-Start Arun, Worthing & Adur for ‘Packs of joy’ towards delivering learning resource packs to vulnerable families with children aged 5 and under.

www.spacehive.com/packs-of-joy-helping-vulnerable-families

*This project has also pitched to Adur County Local Committee, Worthing County Local Committee and Joint Western Arun Area Committee.

In 2015, the County Council entered into a five-year Agency Agreement with Adur and Worthing local authorities for the procurement, management and operation of Civil Parking Enforcement and the operational management of the Worthing Controlled Parking Zone.

The Agreement, which expires on 31 March 2020, has been reviewed and the County Council wishes to extend the Agreement subject to some variations that reflect current working practices.

The Director for Highways, Transport and Planning has agreed the extension and variations to the existing Agency Agreement with Adur and Worthing Councils for a two-year period until 31 March 2022 for the procurement, management and operation of Civil Parking Enforcement in Adur and Worthing and operational management of the Worthing Controlled Parking Zone, under the provisions of the Local Government Act 1972 and the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2000/2851.

The children’s in-house residential service is made up of six homes, of which three, including May House and Seaside, are currently closed and awaiting refurbishment whilst feasibility studies and design work are undertaken.

A strategy for the residential service was approved by the Cabinet Member for Children and Young People in October 2019 (decision reference CYP03(19/20)). It seeks to ensure that outcomes for vulnerable children are maximised and that long-term care costs are minimised. It is essential that the assets that enable support to children are redeveloped in order to support the delivery of this strategy as a part of the wider ‘children first’ improvement plan being driven forward by the Council.

To support the delivery of this strategy, the May House and Seaside sites will be remodelled to ensure the most efficient use of the existing space whilst maximising the potential service offering of each site. £225,000 of capital funding has already been approved to develop designs which will deliver the following services;

•    For May House, to provide emergency placements of up to 28 days to facilitate appropriate assessments, particularly for those young people with complex needs who require support to divert them away from secure care, and

•    For Seaside, to provide placements for children on the ‘edge of care’ who are at risk of entering the care system, to work with these children and young people to help them into a supported placement or prepare them for independent living

The Executive Director Children, Young People and Learning has approved commencement of a procurement process to appoint a contractor to undertake the remodelling of both Seaside and May House children’s homes.

The Director of Law and Assurance, in consultation with the Chairman of The Joint Western Arun Area Committee and the Chairman of the Environment and Communities Scrutiny Committee, has used his delegated powers under Standing Order 3.45 to approve the attached decision.

That the Joint Western Arun Area Committee, having considered the points raised during the consultation on the proposal, authorises the Director of Law and Assurance to make a Traffic Regulation Order enacting a revised version of the original proposal, as shown in Appendix B to this report.