Agenda

Regulation, Audit and Accounts Committee
Monday, 25th March, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Adam Chisnall on 033 022 28314  Email:  adam.chisnall@westsussex.gov.uk

Items
No. Item

1.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

2.

Minutes of the last meeting of the Committee pdf icon PDF 65 KB

The Committee is asked to agree the minutes of the meeting held on 21 January 2019 (cream paper).

3.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

4.

External Audit

The External Auditor EY to provide a verbal update on progress on the main council and pension fund audits.

5.

External Audit - WSCC Audit Plan pdf icon PDF 6 MB

Audit Planning Report from the External Auditor EY.

 

The Committee is asked to comment on the plan.

6.

Financial Statements 2018/19 - Plans and Progress pdf icon PDF 54 KB

Report by Director of Finance, Performance and Procurement.

 

The Committee is asked to note the project plans for the County Council and Pension Fund accounts and consider progress to date.  The Committee is also asked to consider the draft accounting policies for both the County Council and Pension Fund accounts for 2018/19 and approve them for application in preparing this year’s accounts.

Additional documents:

7.

Internal Audit Progress Report pdf icon PDF 42 KB

Report by the Director of Finance, Performance and Procurement and the Head of Southern Internal Audit Partnership.

 

The Committee is asked to note the Internal Audit Progress report for the period to March 2019.

Additional documents:

8.

Internal Audit Plan 2019/20 pdf icon PDF 52 KB

Report by Head of Southern Internal Audit Partnership.

 

The Committee is asked to approve the contents of the Internal Audit Plan for 2019/20.

Additional documents:

9.

Internal Audit Charter 2019/20 pdf icon PDF 57 KB

Report by Head of Southern Internal Audit Partnership.

 

The Committee is asked to approve the Internal Audit Charter 2019-20.

Additional documents:

10.

Quarterly Review of the Corporate Risk Register pdf icon PDF 86 KB

Report by the Director of Finance, Performance and Procurement.

 

The Committee is asked to review the information detailed in the report and the current Corporate Risk Register, and provide comment as necessary.

Additional documents:

11.

Staff Induction Update pdf icon PDF 60 KB

Report by Director of Human Resources and Organisational Change.

 

The Committee is asked to consider the recommendations within the report relating to staff induction updates.

12.

Draft Annual Governance Statement 2018/19 pdf icon PDF 55 KB

Report by Director of Law and Assurance.

 

The committee is asked to note the plans for the 2018/19 Statement and raise any additional significant governance issues that it wishes to have included in the 2018/19 Statement at this stage.

13.

Work Programme 2019/20 pdf icon PDF 42 KB

Programme by the Director of Law and Assurance.

 

The Committee is asked to agree the outline work programme for 2019/20 and agree any further priority items for addition to the programme.

14.

Date of Next Meeting

The next meeting of the Committee will be held at 10.30am on 22 July 2019 at County Hall, Chichester.