Agenda

Communities, Highways and Environment Scrutiny Committee - Friday, 14 June 2024 10.30 am

Venue: County Hall, Chichester, PO19 1RQ

Contact: Email:  democratic.services@westsussex.gov.uk 

Media

Items
Note No. Item

10.31 am

1.

Election of Chairman

The Committee’s membership is set out below:

 

Cllr Albury

Cllr Baldwin

Cllr Britton

Cllr N Dennis

Cllr Hillier

Cllr Kenyon

Cllr Kerry-Bedell

Cllr N Jupp

Cllr Oakley

Cllr Payne

Cllr Quinn

Cllr Sharp

 

The Committee is asked to elect a Chairman for 2024-25.  If the election is contested, a secret ballot will be held in accordance with Standing Order 2.17.

Additional documents:

10.36 am

2.

Election of Vice-Chairman

The Committee is asked to elect a Vice-Chairman for 2024-25.  If the election is contested, a secret ballot will be held in accordance with Standing Order 2.17.

Additional documents:

10.41 am

3.

Business Planning Group pdf icon PDF 62 KB

Report by the Director of Law and Assurance.

 

The Committee is asked to review the membership of the Business Planning Group in view of the Chairman and Vice-Chairman appointments.   Since 23 January 2024 the membership has been Cllr Britton (Chairman), Cllr Oakley (vice-Chairman) and Cllrs Kenyon, Kerry-Bedell and Quinn (covering for Cllr Sharp).

Additional documents:

10.46 am

4.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

Additional documents:

10.48 am

5.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

Additional documents:

10.53 am

6.

Minutes of the last meeting of the Committee pdf icon PDF 92 KB

The Committee is asked to agree the minutes of the meeting held on 4 March 2024 (cream paper).

Additional documents:

10.58 am

7.

Responses to Recommendations pdf icon PDF 114 KB

The Committee is asked to note the responses to recommendations made recent meetings.

Additional documents:

11.03 am

8.

Household Support Fund pdf icon PDF 168 KB

Report by the Assistant Director (Communities).

 

The Committee is asked to review the funding, how effectively it was spent, consider any learning and how this can best be taken forward.

 

Key Lines of Enquiry:

 

What support can the County Council offer to low income households in the event no more funding is forthcoming under this scheme

 

Whether the networks established with partners (particularly those in the third sector) be maintained once the remaining funds have been spent?

 

What the impact will be on our third sector partners once the remaining funds have been spent?

 

 

Under this item the Committee is also asked to scrutinise the sections of the report under item 11 relevant to the Community Support portfolio.

 

Members are reminded that only the performance data on Community Support in Section 4 (Community Support, Fire and Rescue Portfolio) falls within the remit of this Committee.

Additional documents:

12.03 pm

9.

Climate Action and Adaptation Plan 2024-2027 (CAAP) pdf icon PDF 99 KB

Report by Assistant Director (Environment and Public Protection).

 

The Committee is asked to review the CAAP, including an update on progress against the Climate Change Strategy.

 

Key Lines of Enquiry:

 

Is the Council justified in not including Scope 3 emissions in our carbon baseline?

 

Have the unknown long-term financial implications of achieving and maintaining a carbon neutral position been adequately mitigated for?

 

Given that 96% of local authority carbon emissions arise from their supply chains, is there sufficient focus on reducing carbon emissions from within our supply chain?

 

 

Under this item the Committee is also asked to scrutinise the sections of the report under item 11 relevant to the Environment and Climate Change portfolio.

Additional documents:

Adjournment for lunch

The Committee will adjourn for lunch.

Additional documents:

1.33 pm

10.

Lane Rental Scheme pdf icon PDF 124 KB

Report by Assistant Director (Highways, Transport and Planning).

 

The Committee is asked to review the progress of the policy.

 

Key Lines of Enquiry:

 

Are the draft recommendations for changes or amendments to the scheme (at Appendix A) the right ones?

 

Under para 7.1, what are the consequences for the Council if successful applicants to the Surplus Fund are unable to complete a scheme within the funding envelope?

 

Have the significant positive outcomes listed under 2.1 been noticed by users of the road network?

 

Are the schemes listed within Appendix B the right ones?

 

Should the Lane Rental network be expanded (currently 7% of roads within the County) be expanded? Or reduced?

Additional documents:

2.18 pm

11.

Performance and Resources Report - Quarter 4 - 2023/24 pdf icon PDF 75 KB

Report by Director of Finance and Support Services, setting out the finance and performance position as at the end of March 2024.

 

The Committee is asked to examine the County Council’s corporate performance, finance, savings delivery and business performance for services within the remit of this Committee and to make any recommendations for actions to the relevant cabinet member.

 

Under this item the Committee is also asked to scrutinise the sections of the report under item 11 relevant to the Highways and Transport portfolio.

Additional documents:

2.48 pm

12.

Requests for Call-in pdf icon PDF 75 KB

The Monitoring Officer received a request for call-in of the proposed decision by the Cabinet Member for Highways and Transport concerning Highways, Transport and Planning Delivery Programme 2024-25 HT01 (24/25) – decision published the Executive Decision Database on 4 April 2024.  The Monitoring Officer declined the request because a delay to the programme would have harmed the interests of the Council, and the decision became effective on 16 April 2024.

 

The Committee is asked to consider any value in its involvement in the development of the 2025-26 programme.

Additional documents:

3.03 pm

13.

Work Programme Planning and Possible Items for Future Scrutiny pdf icon PDF 55 KB

The Committee is asked to agree its current draft work programme (attached at Appendix A and B), taking into account the Forward Plan of key decisions within its remit (attached at Appendix C) and any suggestions from its members for possible scrutiny taking into account the attached scrutiny checklist (attached at Appendix D).

Additional documents:

3.13 pm

14.

Date of Next Meeting

The next meeting of the Committee will be held on 16 September 2024 at 10.30 am at County Hall, Chichester.  Probable agenda items include:

 

·       Performance and Resources Report – Quarter 1 – 2024-25

·       Community Hub

·       Halewick Lane Battery Storage site

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by Monday 2 September 2024.

Additional documents: