Agenda

Performance and Finance Scrutiny Committee - Friday, 17th June, 2022 10.30 am

Venue: County Hall, Chichester, PO19 1RQ

Contact: Rob Castle on 033 022 22546  Email:  rob.castle@westsussex.gov.uk

Media

Items
Note No. Item

Part I

Additional documents:

10.30 am

1.

Election of Chairman

The Committee is asked to elect a Chairman for 2022-23 from the committee members listed below:

 

Cllr Baldwin, Cllr Boram, Cllr Britton, Cllr Burrett, Cllr Condie, Cllr Elkins, Cllr Gibson, Cllr Kerry-Bedell, Cllr Linehan, Cllr McDonald, Cllr Montyn, Cllr Sparkes, Cllr Turley, Cllr Wall.

 

If the election is contested, a secret ballot will be held in accordance with Standing Order 2.17.

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10.35 am

2.

Election of Vice-Chairman

The Committee is asked to elect a Vice-Chairman for 2022-23 from the committee members listed below:

 

Cllr Baldwin, Cllr Boram, Cllr Britton, Cllr Burrett, Cllr Condie, Cllr Elkins, Cllr Gibson, Cllr Kerry-Bedell, Cllr Linehan, Cllr McDonald, Cllr Montyn, Cllr Sparkes, Cllr Turley, Cllr Wall.

 

If the election is contested, a secret ballot will be held in accordance with Standing Order 2.17.

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10.40 am

3.

Business Planning Group Membership pdf icon PDF 48 KB

The Committee is asked to review the membership of the Business Planning Group in view of the Chairman and Vice-Chairman appointments.

 

The Group should have five members including the Committee’s Chairman, Vice-Chairman, and two minority group members.

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4.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda.  They should also make declarations at any stage such an interest becomes apparent during the meeting.  Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

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5.

Minutes of the last meeting of the Committee pdf icon PDF 133 KB

The Committee is asked to agree the minutes of the meeting held on 11 March 2022 (cream paper).

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10.45 am

6.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

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7.

Responses to Recommendations pdf icon PDF 51 KB

The Committee is asked to note the responses to recommendations made at the 11 March 2022 meeting.

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10.50 am

8.

Update on Asset Management Policy and Strategy pdf icon PDF 190 KB

The Committee is asked to review the draft Asset Management Policy and Strategy 2022/23 - 2025/26 to ensure it meets the objectives in the Our Council Plan and is flexible enough to meet the changing needs and work practices of the County Council.  The Committee is asked to feed any comments for consideration into the review ahead of the Policy and Strategy being finalised.

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11.35 am

9.

Update on Early Help Asset Plan pdf icon PDF 118 KB

The Committee is asked to review a report providing an update on the status of the Children and Family Centres affected by the changes to early help provision.

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12.05 pm

10.

Scrutiny Annual Report pdf icon PDF 137 KB

The Committee is asked to review the Scrutiny Annual Report which summarises the main outcomes of scrutiny, best practice, lessons learnt, and any development issues identified during 2021/22.  The report also includes information in relation to the development of an Executive-Scrutiny Protocol for the Committee’s input.

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12.45 pm

11.

Work Programme Planning and possible items for future scrutiny

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11a

Forward Plan of Key Decisions pdf icon PDF 172 KB

Extract from the Forward Plan dated 6 June 2022, attached.

 

An extract from any Forward Plan published between the date of despatch of the agenda and the date of the meeting will be tabled at the meeting.

 

The Committee is asked to consider whether it wishes to enquire into any of the forthcoming decisions within its portfolio.

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11b

Work Programme pdf icon PDF 128 KB

The Committee to review its draft work programme taking into consideration the checklist at Appendix A.  If any member proposes an item for inclusion, the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group to consider in detail.

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12.55 pm

12.

Requests for Call-in

There have been no requests for call-in to the scrutiny committee within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

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13.

Date of next meeting

The next meeting of the Committee will be held virtually at 10.30am on 13 July 2022.  Probable agenda items include:

·         End of year Performance and Resources Report

·         End of year Treasury Management Report

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 28 June 2022.

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