Agenda

Regulation, Audit and Accounts Committee - Monday, 19th July, 2021 10.30 am

Venue: County Hall, Chichester, PO19 1RQ

Contact: Adam Chisnall on 033 022 28314  Email:  adam.chisnall@westsussex.gov.uk

Media

Items
No. Item

1.

Committee Membership

The membership of the Regulation, Audit and Accounts Committee was confirmed at the County Council meeting held on 21 May 2021 as follows:

Cllr N Dennis (Chairman)

Cllr Boram (Vice-Chairman)

Cllr B Cooper

Cllr Greenway

Cllr Magill

Cllr Montyn

Cllr Wall

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2.

Appointment of Independent Co-opted Member of the Committee pdf icon PDF 128 KB

Report by the Director of Law and Assurance.

The Committee is asked to approve that Mr David Parfitt be appointed to the position of Independent, co-opted member of the Regulation, Audit and Accounts Committee for an initial four-year term.

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3.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

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4.

Minutes of the last meeting of the Committee pdf icon PDF 162 KB

The Committee is asked to agree the minutes of the meeting held on 8 March 2021 (cream paper).

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5.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

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6.

Regulation, Audit and Accounts Committee Terms of Reference pdf icon PDF 119 KB

The Committee is asked to note its terms of reference.

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7.

External Audit - Audit Planning Reports

The Committee is asked to note the Audit Planning Reports for the West Sussex County Council and the West Sussex Pension Fund from the External Auditor Ernst & Young (EY).

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7a

2020/21 West Sussex County Council Audit Planning Reports pdf icon PDF 6 MB

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7b

2020/21 West Sussex Pension Fund Audit Planning Reports pdf icon PDF 5 MB

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8.

Quarterly Review of Corporate Risk Management and Risk Management Strategy pdf icon PDF 162 KB

Report by the Director of Finance and Support Services.

The Committee is asked to review the information detailed in the report and the current risk management strategy and provide comment as necessary.

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9.

Internal Audit Annual Report & Opinion 2020/21 pdf icon PDF 118 KB

Report by the Director of Finance and Support Services, and the Head of Southern Internal Audit Partnership.

The Committee is asked to approve the annual audit report and opinion for the year ended 2020-21.

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10.

Internal Audit Annual Fraud Report 2020/21 pdf icon PDF 120 KB

Report by the Director of Finance and Support Services, and the Head of Southern Internal Audit Partnership.

The Committee is asked to note the annual fraud report for the year ended 2020-21.

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11.

Accounts Payable Review pdf icon PDF 142 KB

Report by the Director of Finance and Support Services.

The Committee is asked to note the outcome of the audit recovery work carried out in 2020/21 in respect of supplier statements, duplicate payments and VAT corrections.

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12.

Treasury Management Compliance Report - First Quarter 2021/22 pdf icon PDF 159 KB

Report by the Director of Finance and Support Services.

The Committee is asked to review and comment on the Treasury Management Compliance Report.

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13.

Annual Governance Statement 2020/21 pdf icon PDF 141 KB

Report by the Director of Law and Assurance.

The Committee is asked to support the draft Statement subject to any observations from the Committee.

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14.

Date of Next Meeting

The next meeting of the Committee will be held at 10.30 am on 22 September 2021 at County Hall, Chichester.

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