Agenda

Performance and Finance Scrutiny Committee - Thursday, 10th September, 2020 10.30 am

Venue: Virtual meeting with restricted public access

Contact: Lisa Sampson on 033 022 28193  Email:  lisa.sampson@westsussex.gov.uk

Media

Items
Note No. Item

10.30 am

1.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda.  They should also make declarations at any stage such an interest becomes apparent during the meeting.  Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

Additional documents:

10.30 am
5 mins

2.

Minutes of the last meeting of the Committee pdf icon PDF 203 KB

The Committee is asked to agree the minutes of the meeting held on 9 July 2020 (cream paper).

Additional documents:

10.35 am

3.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference which have emerged since the publication of the agenda.

Additional documents:

10.35 am
5 mins

4.

Responses to Recommendations pdf icon PDF 198 KB

The Committee is asked to note the response from the Cabinet Member for Finance to recommendations made by the reconvened Contracts Management TFG.

Additional documents:

10.40 am
75 mins

5.

Q1 Total Performance Monitor pdf icon PDF 102 KB

A report by the Director of Finance and Support Services setting out the finance, performance, Improvement Plan, workforce, and risk positions of the authority as at the end of June 2020.

 

The Committee is asked to examine the data and supporting commentary for the Quarter 1 TPM and make any recommendations for action to the relevant Cabinet Member or Scrutiny Committee.  The Committee should particularly focus on the impact of the COVID-19 pandemic affecting the financial, performance and risk to the Council, and the suggested changes to performance measures and targets.

 

The Chairmen of the service scrutiny committees will be invited to inform the Committee of any financial, performance or risk issues identified within their portfolio areas over the past quarter.

Additional documents:

11.55 am
30 mins

6.

Q1 Capital Programme Performance Monitor Report pdf icon PDF 93 KB

A report by the Director of Property and Assets setting out the Capital Programme performance as at the end of June 2020.

 

The Committee is asked to review the report and comment on any areas of concern.  If appropriate the committee to make any relevant recommendations for action to the Cabinet Member in relation to the Capital Programme Quarter 1 Performance Monitor Report.

Additional documents:

Break for lunch - 45 minutes

Additional documents:

1.15 pm
45 mins

7.

West Sussex: Reset and Reboot pdf icon PDF 105 KB

A report by the Leader giving an overview of the planned reset and reboot of the West Sussex Plan priorities post COVID-19, as presented to Council in July.  Chief Executive to provide a verbal update to the report.

 

The Committee is asked to scrutinise the report and make any relevant recommendations to the Cabinet and Chief Executive.  The Committee should have a particular focus on the underlying values and principles, change in service priorities, and the involvement and input of the wider Membership in the reset and reboot before it is finalised.

Additional documents:

2.00 pm
60 mins

8.

Economic Recovery Plan pdf icon PDF 107 KB

A report by the Executive Director for Place Services detailing the Council’s Economic Recovery Plan post COVID-19 and reset of plans and priorities.

 

The Committee is asked to review the Economic Recovery Plan post COVID-19 in relation to the Council’s reset of plans and priorities, and make any relevant recommendations to the Cabinet Member and Executive Director.  The Committee should have a particular focus on the impact of COVID-19 on the West Sussex economy, the longer-term framework and the priorities identified for the year ahead, the resources required to achieve the plan, how the Council is working with partners, and how achievements will be measured and monitored.

Additional documents:

3.00 pm
5 mins

9.

Requests for Call-in

There have been no requests for call-in to the Scrutiny Committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda.

Additional documents:

3.05 pm
5 mins

10.

Forward Plan of Key Decisions pdf icon PDF 739 KB

Copy of the ForwardPlan dated 1 September 2020.

 

Anextract ofanyForwardPlan entries publishedbetween the agenda dispatch and the date of the meetingwill be tabled at the meeting.

 

The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits constitutional remit.

Additional documents:

3.10 pm
5 mins

11.

Possible Items for Future Scrutiny

Members to raise any items which they believe to be of relevance to the business of the Scrutiny Committee and suitable for scrutiny, for example those raised with them by constituents or arising from central government initiatives etc.

 

If any member puts forward such an item the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

Additional documents:

3.15 pm

12.

Date of Next Meeting

The next meeting of the Committee will be held on 3 December 2020 at 10.30am.  Probable agenda items include:

·       Quarter 2 Total Performance Monitor

·       Quarter 2 Capital Programme Performance Monitor

·       Review of the draft West Sussex People Framework

·       Review of the final West Sussex: Reset and Reboot

 

Any Member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 23 November 2020.

Additional documents: