Agenda, decisions and draft minutes

Joint Eastern Arun Area Committee
Tuesday, 5th November, 2019 7.00 pm

Venue: New Millennium Chamber, Church Street, Littlehampton, BN17 5EW

Contact: Jack Caine on 033 022 28941  Email:  jack.caine@westsussex.gov.uk

Items
No. Item

17.

Welcome

Minutes:

17.1    The Chairman welcomed members and officers to the meeting.

18.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They shall also make declarations at any stage should any such interest become apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

 

It is recorded in the register of interests that:

·         Dr Walsh is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Ian Buckland is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Daniel Purchese is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Roger Elkins is a Member of of Arun District Council and Ferring Parish Council.

These interests only need to be declared at the meeting if there is an agenda item to which they relate.

Minutes:

18.1 There were none,

19.

Minutes pdf icon PDF 126 KB

To confirm the Minutes of the previous meeting held on 11 June 2019.

Minutes:

19.1 RESOLVED that the minutes of the last meeting held on the 11 June 2019 be approved as a correct record and signed by the chairman.

20.

Urgent Matter

To consider any items not on the agenda, which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

Minutes:

20.1 Mrs Geraldine Walker was invited to update the Committee on the work of the Arun District Conservation advisory Committee. It was advised the committee had recently undertaken a review of their working practices and established it’s purpose:

 

·       Filter applications more carefully

·       Develop a model to review conservation areas

·       Undertake educational conservation walks

·       Provide information leaflets

·       Review the design awards.

21.

'Talk with us' - Public Questions

To invite questions from members of the public present at the meeting.

 

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow more substantive answers to be given.

 

Please contact Jack Caine on 0330 222 8941 or via email jack.caine@Westsussex.gov.uk

 

Minutes:

21.1 The Chairman invited members of the public to ask questions of the Committee relating to matters not already on the agenda.

 

21.2 One comment was made by a member of the public asking if the vehicles purchased/used by the County Council were low emissions. It was advised by the Cabinet Member for Environment and Cabinet Member for Highways that it was County Council Policy to purchase the most environmentally friendly, and economic vehicles that were available.

22.

Highways and Transport Sub Group pdf icon PDF 148 KB

Notes from the last meeting of the JEAAC Highways and Transport Sub Group held on 24 October.

 

Members are asked to note the report and consider any recommendations.

Minutes:

22.1 The Committee received the notes from the Highways and Transport subgroup and considered any recommendations included.

22.2 The Area Highways Manager gave an update on works in the area locating to Traffic Regulation Orders that had been progressed from previous years.

23.

TRO Prioritisation (EA02(19/20))

The County Council Members of the Committee are asked to consider prioritising the Traffic Regulations Orders detailed in the report attached.

Additional documents:

Decision:

The Committee considered the written report by the Director of Highways and Transport and Head of Highways Operations and the recommendation from the Highways and Transport Sub-group.

The County Council Members of the Committee RESOLVED that the following Traffic Regulation Order be progressed as a priority:

 

1.   M3000469 – Lashmar Road – Request to install Double Yellow Line junction protection at Orchard Road.

 

The Call in deadline for this decision is 13 November 2019.

Minutes:

23.1   The Committee considered the written report by the Director of Highways and Transport and Head of Highways Operations and the recommendation from the Highways and Transport Sub-group.

 

23.2 The County Council Members of the Committee RESOLVED that the following Traffic Regulation Order be progressed as a priority:

 

1.   M3000469 – Lashmar Road – Request to install Double Yellow Line junction protection at Orchard Road.

 

The Call in deadline for this decision is 13 November 2019.

24.

Community Police Issues pdf icon PDF 530 KB

A local Police representative will be in attendance to update Members on Community Policing issues and answer questions.

 

Details of reported crimes can be found at http://www.police.uk

Minutes:

24.1 The Chairman welcomed Police representatives to address the committee on crime statistics within the area.

24.2 Police representatives gave an overview of trends within the Eastern Arun Area and work that was being done to combat any rises in crime. It was advised that where there were any rises in crime this may not have a direct cause and could be a social phenomenon, however poice would always investigate any matters brought to their attention. Members of the public could report crime though a number of ways, including by calling 101 or via the internet.

25.

Community Initiative Fund (EA03(19/20)) pdf icon PDF 129 KB

Report by the Director of Law and Assurance.

 

The County Council Members of the Committee are invited to consider pitches made to the Community Initiative Fund via The West Sussex Crowd and pledge funding accordingly.

 

The County Council Members of the Committee are also invited to consider applications to the Microfund.  

Additional documents:

Decision:

The Committee considered the written report from the Director of Law and Assurance. The County Council Members of the Committee RESOLVED that the following pledges be made via spacehive:

 

a.   360/JEAAC – Arundel and Downland Community leisure Trust, ‘Arundel Lido; Change for the Community!’ up to £1,000 toward providing new and improved accessible changing facilities and storage for pool equipment.

and

b.   435/JEAAC – Fare Divide, ‘Littlehampton Community fridge van hire’ up to £1,500 towards the cost of hiring a refrigerated van and an additional refrigerator/freezer to store food offsite.

 

It was also RESOLVED that the following Micro-fund grant applications be made:

 

c.    405/JEAAC – Littlehampton Wave Life Saving Club, ‘Establishment of life saving club at Littlehampton Wave’, £750.00 – towards purchasing start-up equipment including a resuscitation manikin and Royal Life Saving Society registration fee.

 

d.   433/JEAAC – Arundel Cricket Club, ‘Pitch improvements and additional outdoor seating’, £723.98 – towards purchasing a spiking roller and provision of added spectator seating for the second pitch.

 

e.   434/JEAAC – Rustington Cricket Club, ‘Colts cricket equipment’, £593.55 – towards purchasing a range of protective kit for u-18 junior members enabling entry to a competitive league.

 

The call in deadline for this decision is 13 November 2019.

Minutes:

25.1   Committee considered the written report from the Director of Law and Assurance. The County Council Members of the Committee RESOLVED that the following pledges be made via spacehive:

 

a.   360/JEAAC – Arundel and Down land Community leisure Trust, ‘Arundel Lido; Change for the Community!’ up to £1,000 toward providing new and improved accessible changing facilities and storage for pool equipment.

and

b.   435/JEAAC – Fare Divide, ‘Littlehampton Community fridge van hire’ up to £1,500 towards the cost of hiring a refrigerated van and an additional refrigerator/freezer to store food offsite.

 

25.2   It was also RESOLVED that the following Micro-fund grant applications be made:

 

c.    405/JEAAC – Littlehampton Wave Life Saving Club, ‘Establishment of life saving club at Littlehampton Wave’, £750.00 – towards purchasing start-up equipment including a resuscitation manikin and Royal Life Saving Society registration fee.

 

d.   433/JEAAC – Arundel Cricket Club, ‘Pitch improvements and additional outdoor seating’, £723.98 – towards purchasing a spiking roller and provision of added spectator seating for the second pitch.

 

e.   434/JEAAC – Rustington Cricket Club, ‘Colts cricket equipment’, £593.55 – towards purchasing a range of protective kit for u-18 junior members enabling entry to a competitive league.

 

The call in deadline for this decision is 13 November 2019.

26.

Nominations to School and Academy Governing Bodies (EA04(19/20)) pdf icon PDF 199 KB

Report by Director of Education & Skills.

 

The County Council Members of the Committee are asked to consider the nominations of Authority School Governors as set out in the Report.

Decision:

The Committee considered the written report from the Director of Education and Skills.

 

The County Council Members of the Committee RESOLVED that the following nomination to a School Governing Body be approved:

 

a.   Sheila Kennedy to Clapham and Patching C.E. Primary School for a four year term.

 

The call in deadline for this decision is the 13 November 2019.

Minutes:

26.1 The Committee considered the written report from the Director of Education and Skills.

 

26.2 The County Council Members of the Committee RESOLVED that the following nomination to a School Governing Body be approved:

 

a.   Sheila Kennedy to Clapham and Patching C.E. Primary School for a four year term.

 

The call in deadline for this decision is the 13 November 2019.

27.

Items to be raised by Town and Parish Council representatives.

To consider any items from Town or Parish Council representatives that have not been covered by the agenda and are thought to be in the interest of the whole Committee. Town and Parish Council representatives are reminded that any Highways and Transport items should be taken to the JEAAC Highways and Transport Sub Group in the first instance.

 

The Chairman would encourage members to submit their question at least 3 days in advance of the meeting to allow a more substantive answer to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@westsussex.gov.uk

Minutes:

27.1 There were none.

28.

Items for consideration at future meetings

Minutes:

28.1 Members of the Committee were reminded to forward any items of business for future discussions should be sent to Democratic Services ahead of the meeting so they can be included on the agenda.

29.

Date of next meeting

The next meeting of the Committee will be held on 17 March 2019 at 7.00 pm at The Swan, Arundel.

 

Members wishing to place an item on the agenda should notify Jack Caine on 033 022 28941 or via email at: jack.caine@westsussex.gov.uk.

Minutes:

29. It was confirmed that the next meeting of the Joint Area Committee would take place at 7pm on 17 March 2020 at a venue to be confirmed.