Agenda, decisions and draft minutes

Joint Eastern Arun Area Committee
Tuesday, 11th June, 2019 7.00 pm

Venue: The White Swan, Chichester Road, Arundel, BN18 0AD

Contact: Jack Caine on 033 022 28941  Email:  jack.caine@westsussex.gov.uk

Items
No. Item

1.

Appointments

(a)        Appointment of Chairman to the Joint Eastern Arun Area Committee (JEAAC) and the County Local Committee.

The Chairman for 2019/20 will be a County Councillor. Nominations will be invited from County Councillors (all Members to vote)

(b)       Confirmation of a Lead Member from Arun District Council and JEAAC Vice Chairman
This appointment was made by the Leader of Arun District Council and is confirmed as Cllr Jamie Bennett.

(c)        Confirmation of the Lead Town and Parish Member.
This is confirmed as Cllr Steve Toney.

(d)       Appointment to Chairman of the Highways and Transport Subgroup.
Nominations will be invited County Council representatives.

(e)        Appointment of Members to the Highways and Transport Sub group.

All Members of the County Council, 1 representative from each Town and Parish and 2 representatives from the District Council, who are not already appointed as a Member of another authority.

(f)         Appointment of representatives to the Community Initiative Funding Sub Group.

One representative from each tier to be appointed. The current subgroup is as follows:
Deborah Urquhart (WSCC)
Emma Neno (ADC)
Geraldine Walker (Parish representative)

 

(g)       Appointment of representatives to the Conservation Area Advisory Committee.

The Terms of Reference for the above advisory committee require annual nominations for one representative and one substitute from a Town or Parish Council. The current appointed representative for JEAAC is Councillor Cllr Mrs Walker with Cllr Mr Steve Toney as substitute.

 

Minutes:

1.1        It was RESOLVED that

1.2        Cllr Deborah Urquhart be appointed as Chairman to the Joint Easter Arun Area Committee for the year 19/20.

1.3        Cllr Jamie Bennett be appointed as District Member and Vice Chairman

1.4        Cllr Steve Toney be appointed as Lead Parish and Town Member.

1.5        Cllr Dr James Walsh be appointed as Chairman to the Highways and Transport Subgroup

1.6        Cllrs Bennett and Roberts be appointed as District Members to the Highways and Transport subgroup.

1.7        Cllrs Urquhart, Walker and Roberts be appointed to the CIF subgroup.

2.

Welcome

Minutes:

2.1 The Chairman welcomed members of the Committee and members of the public to the meeting.

3.

Terms of Reference pdf icon PDF 50 KB

The Committee are asked to note the following documents (attached).

 

a.   Terms of Reference for the Joint Eastern Arun Area Committee

and

b.   Terms of Reference for the Highways an Transport Sub-group.

Additional documents:

Minutes:

3.1 The Committee were asked to consider the terms of reference for the Joint Area Committee, in addition to the Terms of reference for the Highways and Transport Sub group.

3.2 The TOR were noted.

4.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They shall also make declarations at any stage should any such interest become apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

 

It is recorded in the register of interests that:

·       Dr Walsh is a Member of Arun District Council and Littlehampton Town Council.

·       Mr Ian Buckland is a Member of Arun District Council and Littlehampton Town Council.

·       Mr Daniel Purchese is a Member of Arun District Council and Littlehampton Town Council.

·       Mr Roger Elkins is a Member of Arun District Council and Ferring Parish Council.

·       Mr Jamie Bennett is a Members of Rustington Parish Council

These interests only need to be declared at the meeting if there is an agenda item to which they relate.

Minutes:

4.1 There were none

5.

Minutes pdf icon PDF 52 KB

To confirm the Minutes of the previous meeting held on 5 March 2019

Minutes:

5.1 RESVOLED that the Minutes of the last meeting held on the 5 March 2019 were approved as a correct record and signed by the Chairman.

6.

Urgent Matter

To consider any items not on the agenda, which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

Minutes:

6.1 There were none.

7.

'Talk with us' - Public Questions

To invite questions from members of the public present at the meeting.

 

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow more substantive answers to be given.

 

Please contact Jack Caine on 0330 222 8941 or via email jack.caine@Westsussex.gov.uk

 

Minutes:

7.1 The Chairman invited questions from Members of the public relating to matters that did not already appear on the agenda.

7.2 It was requested that an item relating to campervans parking on street could be added to the Highways and Transport Subgroup for discussion.

7.3 It was also requested that an item on Fitzallen Road could be included with the next H&T subgroup agenda.

7.4 It was asked by there could be more enforcement officers deployed in the area. It was advised this again could be considered by the H&T subgroup.  

8.

Community Police Issues

A local Police representative will be in attendance to update Members on Community Policing issues and answer questions.

 

Details of reported crimes can be found at http://www.police.uk

Minutes:

8.1 The Chairman welcomed police representatives to the meeting to discuss local crime statistics, including trends and changes.

8.2 An update was provided generally on what crime statistics looked like across the Eastern Arun area, with a particular focus on traffic and highways issues, mostly around commercial vehicles.

8.3 Detail was provided over the key focuses for the police force at present, included the following: youth crime Littlehampton Town Centre, Direct patrols on anti-social behaviour and ‘Project Reboot’.

8.4 The Chairman thanked the police force rep for the informative update and welcomed comments and questions form Committee Members. It was requested by the Committee that more focus be placed on the policing of serious drug related crimes in the area. It was advised this was another key focus for the Police Forces in the area.

9.

Your Energy Sussex

The Committee will receive a presentation on Your Energy Sussex, a Council backed energy supplier.

Minutes:

9.1 The Chairman welcomed a presentation from David Edwards from West Sussex County Council to deliver a presentation on ‘Your Energy Susses’, a not for profit energy company, backed by the County Council.

9.2 Information was provided on the nature of ‘Your Energy Sussex’, it’s goals and principles and how it would be of benefit to members of the public regarding their energy bills.

9.3 Members thanked David Edwards for the informative presentation and questions from the Committee were welcomed. In response to questions the following was advised:

 

·       Costs are kept low through low-cost marketing channels

·       The project supported social housing tenants

·       Properties that already had installed solar panels were welcome to join.

·       There was a high level of oversight by the County Council on the continued financial viability of the project.

10.

Community Initiative Microfund pdf icon PDF 61 KB

The Committee is asked to consider the attached report.

Minutes:

10.1 The Committee considered the decision report by the Cabinet Member for Safer, Stronger Communities and the introduction of the Microfund.

10.2 The Committee endorsed the decision and expressed the benefits this would have to the wider community.

11.

Community Initiative Fund (EA01(19/20)) pdf icon PDF 72 KB

Report by the Director of Law and Assurance.

 

The County Council Members of the Committee are invited to consider pitches made to the Community Initiative Fund via The West Sussex Crowd and pledge funding accordingly.

 

Additional documents:

Decision:

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.

Bids should show evidence of projects that have the support of the community and make a positive impact on people’s wellbeing and support The West Sussex Plan.

At its meeting on 11 June 2019 the Joint Eastern Arun Area Committee considered the Community Initiative Funding applications received via the West Sussex Crowd as set out in Appendix A.

The following pledges were approved:-

361/JEAAC – Brookside Memorial Garden Community Group, up to £2,500 subject to the project achieving 50% of the overall project costs  - Towards the creation of a memorial garden to include; a memorial wall, plaque and hoggin paths for disabled access

The Call-in Deadline for the decision is 20 June 2019.

 

Minutes:

11.1 The Committee considered the written report by the Director of Law and Assurance which detailed a bid to the Community Initiative Fund.

11.2 The Committee considered the application on its individual merit

The following pledge was approved:-

361/JEAAC – Brookside Memorial Garden Community Group, up to £2,500 subject to the project achieving 50% of the overall project costs  - Towards the creation of a memorial garden to include; a memorial wall, plaque and hoggin paths for disabled access

 

12.

Highways and Transport Sub Group pdf icon PDF 150 KB

Notes from the last meeting of the JEAAC Highways and Transport Sub Group held on 23 May 2019.

 

Members are asked to note the report and consider any recommendations.

Minutes:

12.1 The Chairman of the H&T Subgroup was invited to introduce the minutes from the previous meeting and provide an update on discussions had.

12.2 It was advised that the Lyminster Bypass was still being progressed, but slower than originally hoped. Other projects were also detailed and updates on their progress was provided, all of which can be found in the minutes of the H&T subgroup meeting.

12.3 The Chairman thanked Dr Walsh for the update and asked that if any members of JEAAC had an item they wished to be considered by the H&T subgroup to forward this on to the Clerk to the meeting.

13.

Nominations to School and Academy Governing Bodies pdf icon PDF 23 KB

The County Council Members of the Committee are asked to note the vacancy listed.

Minutes:

13.1 The Committee noted the vacancy listed in the agenda papers and were asked to assist in publicising any Governor Vacancies so that they might be filled.

14.

Items to be raised by Town and Parish Council representatives.

To consider any items from Town or Parish Council representatives that have not been covered by the agenda and are thought to be in the interest of the whole Committee. Town and Parish Council representatives are reminded that any Highways and Transport items should be taken to the JEAAC Highways and Transport Sub Group in the first instance.

 

The Chairman would encourage members to submit their question at least 3 days in advance of the meeting to allow a more substantive answer to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@westsussex.gov.uk

Minutes:

14.1 There were none.

15.

Items for consideration at future meetings

Minutes:

15.1 Cllr Dr Walsh advised he had been appointed to the East Arun Medical Services advisory group and would report back at the next meeting of JEEAC on the work completed by the group.


16.

Date of next meeting

The next meeting of the Committee will be held on 5 November 2019 at 7pm at Littlehampton Town Council.

 

Members wishing to place an item on the agenda should notify Jack Caine on 033 022 28941 or via email at: jack.caine@westsussex.gov.uk

 

Future meeting dates confirmed as:

5 November 2019

17 March 2020

Minutes:

16.1 It was confirmed that the next meeting of JEAAC was scheduled for the 5 November 2019.