Agenda

Performance and Finance Select Committee
Wednesday, 22nd May, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Lisa Sampson on 033 022 28193  Email:  lisa.sampson@westsussex.gov.uk

Items
Note No. Item

10.30 am
10 mins

1.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt please contact Democratic Services before the meeting.

10.30 am
10 mins

2.

Minutes of the last meeting of the Committee pdf icon PDF 94 KB

The Committee is asked to agree the minutes of the meeting held on 20 March 2019 (cream paper).

 

10.30 am
10 mins

3.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

10.40 am
5 mins

4.

Responses to Recommendations pdf icon PDF 123 KB

The Committee is asked to note the responses to recommendations made as follows:

 

A – Response from the Cabinet Member for Finance and Resources regarding the recommendation from the Business Planning Group and 20 March Committee meeting concerning the timeline and process for the 2020/21 budget; and

 

B – Response from the Chairman of the Children and Young People’s Services Select Committee on the recommendation from the Committee regarding:

·         the school transport service, special educational needs pupils and the use of minibuses

·         implications of the Whole Council Design programme on Children’s Services

·         school place planning and how this could be improved

·         implications of the delay to the project at Manor Green Primary school

·         concerns around the provision and cost of residential placements

·         poor customer satisfaction scores for services provided by Capita to schools.

Additional documents:

10.45 am
45 mins

5.

PropCo Joint Venture DOTX 53 KB

A report by the Executive Director of Place Services setting out the proposed decision to procure and enter into a Joint Venture partnership.

 

The Committee is asked to review, comment on and make any relevant recommendations for action to the Cabinet Member for Finance and Resources.

 

Additional documents:

11.30 am
20 mins

6.

Budget Timetable 2020/21 DOTX 49 KB

A report by the Director of Finance and Support Services, outlining the indicative budget timetable for 2020/21 for Members early notice and input to the process.

 

The Committee is asked to review, comment on and note the budget timeline.

Additional documents:

11.50 am
60 mins

7.

Total Performance Monitor as at end of March 2019 and Outturn 2018/19 pdf icon PDF 48 KB

A report by the Director of Finance and Support Services setting out the finance, performance, capital and workforce position as at the end of March 2019 and Outturn for 2018/19.

 

The Committee is asked to examine the data and supporting commentary for the March 2019 and Outturn 2018/19 TPM report and make any relevant recommendations for action to the Cabinet Member for Finance and Resources or a relevant Select Committee.

Additional documents:

12.50 pm
20 mins

8.

Capital Programme Quarter 4 Performance Monitor Report and Outturn 2018/19 pdf icon PDF 31 KB

A report by the Executive Director of Place Services setting out the Capital Programme Quarter 4 Performance Monitor report and Outturn 2018/19.

 

The Committee is asked to review, comment on and make any relevant recommendations for action to the Cabinet Member for Finance and Resources.

Additional documents:

Adjournment for lunch

The Committee will adjourn for lunch at 1.10pm for 30minutes.

1.40 pm
20 mins

9.

Annual Scrutiny Performance 2018-19 pdf icon PDF 46 KB

A report by the Director of Law and Assurance and Head of Democratic Services, reviewing scrutiny performance and effectiveness during 2018-19 and including performance data and feedback from the annual scrutiny member survey.

 

The Committee is asked to review the report, make any recommendations for improvements to scrutiny practice, and identify any training or development needs for Scrutiny Members.

Additional documents:

2.00 pm
10 mins

10.

Business Planning Group Appointments pdf icon PDF 53 KB

The Committee is asked to appoint five members to the Business Planning Group (BPG), to include the Chairman and Vice Chairman of the Committee and two minority members.

 

The current members of the BPG are Mr Montyn (Chairman), Mr Catchpole (Vice-Chairman), and Dr Walsh, plus a vacant Conservative seat and a vacant minority group seat.

 

Nominations will be sought for the Conservative vacancy and, with the committee’s agreement, the Labour member sitting on the Committee will be automatically appointed to the BPG when the member has been formally appointed to the committee at County Council.

 

Members are asked to agree the amended Membership of the Group.

 

No background papers.

Additional documents:

2.10 pm
10 mins

11.

Requests for Call-in

There have been no requests for call-in to the Select Committee and within its constitutional remit since the date of the last meeting. The Director of Law and Assurance will report any requests since the publication of the agenda papers.

2.10 pm
10 mins

12.

Forward Plan of Key Decisions pdf icon PDF 236 KB

Extract fromthe ForwardPlan dated 13 May 2019.

 

Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.

 

The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

2.10 pm
10 mins

13.

Possible Items for Future Scrutiny

Members to raise any items which they believe to be of relevance to the business of the Select Committee and suitable for scrutiny, e.g. raised with them by constituents, arising from central government initiatives etc.

 

If any member puts forward such an item the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

2.10 pm
10 mins

14.

Date of the Next Meeting

The next meeting of the Committee will be held on 12 July 2019 at 10.30 am at County Hall, Chichester.  Probable agenda items include:

·         Horsham Enterprise Park (former Novartis site)

·         Business Planning Group report

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 2 July 2019.