Environment, Communities and Fire Select Committee
Thursday, 7th November, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Sally Manning on 033 022 23883  Email:

Webcast: View the webcast

Note No. Item

10.30 am


Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

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Minutes of the Last Meeting of the Committee pdf icon PDF 129 KB

The Committee is asked to agree the minutes of the meeting held on 21 October (cream paper).

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Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

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Responses to Recommendations pdf icon PDF 102 KB

The Committee is asked to note the responses to recommendations made at the 20 September 2019 meeting from:


Cabinet Member for Environment


Cabinet Member for Fire & Rescue and Communities

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Exploitation Strategy pdf icon PDF 136 KB

Report by Lee Harris, Acting Chief Executive.


The Committee is asked to review the current partnership approach to County Lines, understanding the scale, scope and impact of this form of exploitation and consider whether the partnership response and multi-agency activity is currently effective in addressing the threat, risk and harm posed to individuals and communities in West Sussex.


The Chairman will summarise the output of the debate for consideration by the Committee.

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Preview of the Draft Electric Vehicle Strategy pdf icon PDF 89 KB

Report by Lee Harris, Acting Chief Executive and Steve Read, Director of Environment and Public Protection.


The report sets out the policy impact and context and how it will contribute to the aims within the West Sussex Plan

The Committee is invited to consider:


·         Whether the Strategy is deliverable.

·         What West Sussex County Council will contribute, and whether this is adequate.

·         Whether the Strategy will facilitate the desired outcomes.


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Adjournment for lunch at 1.00pm

The Committee will adjourn for 30 minutes for lunch.

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Highways Maintenance Service Procurement pdf icon PDF 170 KB

Report by Lee Harris, Acting Chief Executive and Matt Davey, Director for Highways, Transport and Planning.


The Committee is asked to consider the progress of the procurement process to date, and identify any problems which might delay the objective to award contracts in December 2019.


The Committee is further asked to consider how it wishes to undertake scrutiny of performance under the new contracts.




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Review of Consultant's Report, and recommendations for Future Improvements of Major Projects Cost Estimating pdf icon PDF 112 KB

Report by Lee Harris, Acting Chief Executive and Matt Davey, Director of Highways, Transport and Planning.


The Committee is asked to consider the report, review its recommendations and scrutinise how the Service plans to respond to the recommendations:


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Requests for Call-in

There have been no requests for call-in to the Select Committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

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Forward Plan of Key Decisions pdf icon PDF 345 KB

Extract fromthe ForwardPlan dated 25 October 2019 – attached.


Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.


The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

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Possible Items for Future Scrutiny

Members to mention any items which they believe to be of relevance to the business of the Select Committee, and suitable for scrutiny, e.g. raised with them by constituents arising from central government initiatives etc.


If any member puts forward such an item, the Committee’s role at this meeting is just to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

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Date of Next Meeting

The next meeting of the Committee will be held on 13 January 2020 at 10.30 am at County Hall, Chichester.  Probable agenda items include:


·         Waste Strategy Review

·         Road Safety – Safer Sussex Roads Partnership

·         Fire and Rescue Service Update

·         Draft Response to Consultation on the Transport for the South East Strategy


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 31 December 2019.

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