Environment, Communities and Fire Select Committee
Thursday, 20th June, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Sally Manning on 033 022 23883  Email:

Webcast: View the webcast

Note No. Item

10.30 am


Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

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Minutes of the last meeting of the Committee pdf icon PDF 66 KB

The Committee is asked to agree the minutes of the meeting held on 9 May 2019 (cream paper).

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Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

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Responses to Recommendations pdf icon PDF 794 KB

The Committee is asked to note the responses to recommendations made at the 9 May 2019 meeting from:


Cabinet Member for Safer, Stronger Communities




Cabinet Member for Highways and Infrastructure


Cabinet Member for Environment


Chief Executive

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10.50 am


Framework for Considering Requests for Events on West Sussex Highways pdf icon PDF 56 KB

Report by Executive Director of Place Services and Director of Highways, Transport and Planning.


The Committee is asked to consider whether the proposed protocol enables events to happen in a beneficial way, whether it covers the issues sufficiently, has the right objectives and principles and otherwise addresses concerns arising from recent experience.

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11.50 am


Highways, Transport and Planning Service Area Review & Highway Maintenance Infrastructure Plan pdf icon PDF 68 KB

Report by Executive Director of Place Services and Director of Highways, Transport and Planning


The Committee is asked to scrutinise the proposed Highway Maintenance Plan.

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Adjournment for Lunch at 12.50pm

The Committee will adjourn for 30 minutes for lunch.

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1.20 pm


A259 Littlehampton Corridor Improvements pdf icon PDF 86 KB

Report by Executive Director of Place Services and Director of Highways, Transport and Planning


The Committee is asked to preview the Cabinet Member’s proposed decision, and to consider the measures undertaken to improve the accuracy of budgeting for future schemes.

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2.05 pm


Street Lighting LED Conversion Programme and Central Monitoring (CMS) Programme pdf icon PDF 98 KB

Report by Executive Director of Place Services and Director of Highways, Transport and Planning


Members are asked to consider the implementation of the Street Lighting LED conversion programme, the associated ongoing cost saving and the future proofing and flexibility of installing a central monitoring system (CMS).

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2.35 pm


2018/19 Fire and Rescue Service Performance Review and Annual Report pdf icon PDF 62 KB

Report by Chief Fire Officer


The Committee is asked to consider the performance of the Fire and Rescue Service.

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3.15 pm


Requests for Call-in

There have been no requests for call-in to the Select Committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

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Forward Plan of Key Decisions pdf icon PDF 134 KB

Extract fromthe ForwardPlan dated 11 June 2019 – attached.


Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.


The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

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Possible Items for Future Scrutiny

Members to mention any items which they believe to be of relevance to the business of the Select Committee, and suitable for scrutiny, e.g. raised with them by constituents arising from central government initiatives etc.


If any member puts forward such an item, the Committee’s role at this meeting is just to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

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3.25 pm


Date of Next Meeting

An additional meeting of the Committee will be held on 10 July 2019 at 10.30am at County Hall, Chichester. This meeting will scrutinise the Her Majesty’s Inspector of Constabulary, Fire and Rescue Services’ inspection report and Review of the Integrated Risk Management Plan Action Plans.



Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 28 June 2019.

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