Agenda, decisions and minutes

North Horsham County Local Committee
Monday, 4th November, 2019 7.00 pm

Venue: Main Conference Room, County Hall North (Parkside), Chart Way, Horsham, RH12 1XH

Contact: Jenna Barnard on 033 022 24525  Email:  jenna.barnard@westsussex.gov.uk

Items
No. Item

14.

Welcome and introductions

Members of North Horsham County Local Committee are Peter Catchpole, Nigel Dennis, Amanda Jupp, Liz Kitchen, Morwen Millson, Christian Mitchell, Andrew Baldwin and Nigel Jupp.

 

Minutes:

14.1   The Chairman opened the meeting and asked members and officers to introduce themselves.

15.

Declarations of Interest

Minutes:

15.1   None declared.

16.

Minutes pdf icon PDF 67 KB

To confirm the minutes of the meeting of the Committee held on 17 June 2019 (cream paper).

Minutes:

16.1   There was an adjustment required on the minutes – Item 5.2, bullet point 1 – Jenna Barnard to amend and remove the words “this item”.

 

16.2   RESOLVED – that the minutes of the meeting held 25 February 2019 be approved as a correct record and signed by the Chairman.

17.

Urgent Matters

Minutes:

17.1   None.

18.

Progress Statement pdf icon PDF 205 KB

The document contains brief updates on statements of progress made on issues raised at previous meetings.  The Committee is asked to note the report.

Additional documents:

Minutes:

18.1   The Committee noted the statement and made the following comments:

-        The Committee have requested a more detailed update from Miles Davy (Parking Manager) as to why there have been so many delays on the countywide Road Space Audit project. Jenna Barnard agreed to follow this up with Miles Davy and his team.

18.2   Community Highways Schemes - Christ Stark, Area Highways Manager, provided the following updates:

-        Christs Hospital Downs Link – This project has been delayed due to unforeseen weather issues.
-        High Street Near the Alders – This scheme has been removed from the programme of works due to the costs/benefit ratio.
-        Faygate – A264 Crossing – This is no longer a viable scheme and Chris Stark agreed to investigate whether it could go under a Strategic    Transport Infrastructure Programme with support  from S106 monies.

-        Itchingfield Chapel Road – This scheme will be completed and fully delivered by March 2020.

-        Rusper Charlwood – This scheme has been deferred to the next financial year due to costs.

19.

Prioritisation of Traffic Regulation Orders (NH04(19/20)) pdf icon PDF 62 KB

The Committee is asked to prioritise the progression of Traffic Regulation Orders in the area.

Additional documents:

Decision:

Following consideration of the report the Committee resolved:

To progress the 3 highest scoring TROs from the list attached at Appendix A, those being:

 Rowhook Road, Horsham - Speed reduction.
 Lynwick Street, Horsham – Extend 30mph Zone.
 • Erica Way, Horsham – Double and Single Yellow Lines.


The call-in deadline is 12 November 2019.

Minutes:

19.1 The Committee considered a report by the Director of Highways and Transport (copy attached to the signed minutes).

 

19.2 Following consideration of the report the Committee resolved to progress the 3 highest scoring TROs from the list attached at Appendix A, those being:

 Rowhook Road, Horsham - Speed reduction.

 Lynwick Street, Horsham – Extend 30mph Zone.

 • Erica Way, Horsham – Double and Single Yellow Lines.

 

19.3   The Committee asked the Area Highways Manager to take the remaining eligible TRO applications back to the Cabinet Member to see if they can be reconsidered within the County Wide TRO process.

20.

Talk With Us Open Forum

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question 2 days before the meeting to allow a substantive answer to be given.

Minutes:

20.1   The Chairman invited questions from those in attendance. The following maters were discussed:

Mr David Buckley wrote in regarding Winter Road Treatment in the Rudgwick Parish Council Area. He raised concern that certain roads had been removed from the gritting routes and this could have safety repercussions.
 In particular, the roads raised were:

- Lynwick Street, connecting the northern part of the village at the top of a hill to the A281;

- Loxwood Road which links the A281 to the B2133 at Loxwood; and

- The Haven Road which links A281 to the A29.  This road is a school bus route for the Weald School at Billingshurst and the Parish Council are very concerned at the impact not gritting this road could have on getting children to school.

In addition, it was suggested West Sussex County Council should liaise with Surrey County Council to ensure consistency in approach and to maximise the roads treated. Members of the Committee agreed there were also concerns in other parishes across the area, such as Warnham where the main route through the village (again a bus route) will no longer be gritted.

Whilst discussing this subject, concern was also raised about the reduction of weed spraying and the impact this has on the street scene and potential future maintenance liability.  The Committee agreed to take this up with the Cabinet Member along with the Area Highways Manager in the form of a letter requesting a review.


Resident Mr Peter Lusher attended to say thank you to Chris Stark and his team for the hard work they put in to getting the new bus stop on Park Street Operational.
Mr Lusher also raised a concern about obstructed road signs in the area as he felt this was dangerous and gave a poor impression to visitors. Chris Stark stated that they are restricted by finances but referred Mr Lusher to the Community Places and Spaces Scheme which we had been talking about earlier in the evening and this would also be raised in the letter to the Cabinet Member for Highways and Infrastructure.

 

 

21.

North Horsham Community Initiative Funding (NH05(19/20)) pdf icon PDF 128 KB

Report by the Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Decision:

·       The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes).

 

·       Resolved -

 

·       That the following award(s) be made:

403/NH – West Sussex Music Trust, ‘Musical Chairs’, up to £1000 - towards purchasing 100 specialist chairs for four orchestras including young musicians.

408/NH Horsham and Shipley Community Project, up to £550.00 – towards delivering a two-day first aid training course for group leaders plus purchasing a gazebo.


409/NH Horsham Unit St John Ambulance, ‘Assistance Needed’, £746.00 – towards replacing five hand-held radios with the latest model to provide volunteers with medical advice at events.

410/NH Brighton Road Baptist Church Playschool, ‘New printer’, £228.48 – towards purchasing a new printer in order to produce educational resources and carry out administrative duties.


412/NH West Sussex Mediation Service, £600 – towards updating and re-printing portfolio of six leaflet designs to incorporate Queen’s Award for Voluntary Service.

 

414/NH The Olive Tree Cancer Support Group, ‘TechnoRelax’, £600.00 – towards providing wellbeing workshops for members using ImmersiCare therapy equipment. On the condition that they provide a feedback and information report on the session trials to the Committee.

431/NH Fare Divide, Horsham community fridge, up to £500 – towards purchasing a fridge/freezer and other start-up equipment to launch the second community fridge project of its kind, on the condition that they first source a permanent venue and approach supermarkets about donating food items to the fridge.

 

·       That the following applications be declined:

429/NH Happy Accidents CIC, Horsham Children’s Parade 2020, £2,047.00 – towards securing the event’s marquee and purchasing arts materials. This is due to the same organisation receiving £3,500 from the Community Initiative Fund in 2018.

 

411/NH Friends of Horsham Park, £709.00 – towards purchasing a gazebo to put on more community events and avoid hiring per each event in future. This was due to the organisation receiving £750 from the Community Initiative Fund in June 2019.

 

·       That the following application(s) be deferred:

 

413/NH The Phoenix Stroke Club, ‘Virtual reality sessions’, £600.00 – towards delivering virtual reality-themed group sessions to club members. The Committee have requested further information on the sessions, the equipment and the financial situation of the organisation.

430/NH Rudgwick Tennis Club, Clubhouse for Rudgwick Tennis Club, £55,332.00 – towards the cost of associated materials needed to build a new clubhouse. This was deferred until the project starts fundraising on the West Sussex Crowd.

 

The Call-In Deadline is 12 November 2019.

 

 

 

 

Minutes:

21.1   The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes).

21.2   Resolved

(a)     That the following award(s) be made:

403/NH – West Sussex Music Trust, ‘Musical Chairs’, up to £1000 - towards purchasing 100 specialist chairs for four orchestras including young musicians. 408/NH – Horsham and Shipley Community Project, up to £550.00 – towards delivering a two-day first aid training course for group leaders plus purchasing a gazebo.

409/NH – Horsham Unit St John Ambulance, ‘Assistance Needed’, £746.00 – towards replacing five hand-held radios with the latest model to provide North Horsham County Local Committee 2 volunteers with medical advice at events. 410/NH – Brighton Road Baptist Church Playschool, ‘New printer’, £228.48 – towards purchasing a new printer in order to produce educational resources and carry out administrative duties.

412/NH – West Sussex Mediation Service, £600 – towards updating and reprinting portfolio of six leaflet designs to incorporate Queen’s Award for Voluntary Service.

414/NH – The Olive Tree Cancer Support Group, ‘TechnoRelax’, £600.00 – towards providing wellbeing workshops for members using ImmersiCare therapy equipment. On the condition that they provide a feedback and information report on the session trials to the Committee.

431/NH – Fare Divide, Horsham community fridge, up to £500 – towards purchasing a fridge/freezer and other start-up equipment to launch the second community fridge project of its kind, on the condition that they first source a permanent venue and approach supermarkets about donating food items to the fridge.

(b) That the following applications be declined:

429/NH – Happy Accidents CIC, Horsham Children’s Parade 2020, £2,047.00 – towards securing the event’s marquee and purchasing arts materials. This is due to the same organisation receiving £3,500 from the Community Initiative Fund in 2018.

411/NH – Friends of Horsham Park, £709.00 – towards purchasing a gazebo to put on more community events and avoid hiring per each event in future. This was due to the organisation receiving £750 from the Community Initiative Fund in June 2019.

(c) That the following application(s) be deferred:

413/NH – The Phoenix Stroke Club, ‘Virtual reality sessions’, £600.00 – towards delivering virtual reality-themed group sessions to club members. The Committee have requested further information on the sessions, the equipment and the financial situation of the organisation. 430/NH – Rudgwick Tennis Club, Clubhouse for Rudgwick Tennis Club, £55,332.00 – towards the cost of associated materials needed to build a new clubhouse. This was deferred until the project starts fundraising on the West Sussex Crowd.

22.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (NH06(19/20)) pdf icon PDF 189 KB

Report by Director of Education and Skills.

 

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Additional documents:

Decision:

The Committee considered a report by the Director of Education and Skills (copy appended to the signed minutes).

 

Resolved – that the following nomination for reappointment under the 2012 Regulations be approved:

 

• Helen Crooks to Queen Elizabeth II School for a four-year term.

 

The Call-In Deadline is 12 November 2019.

 

 

 

 

Minutes:

22.1   The Committee considered a report by the Director of Education and Skills (copy appended to the signed minutes).

 

22.2   Resolved – that the following nomination for reappointment under the 2012 Regulations be approved:

• Helen Crooks to Queen Elizabeth II School for a four-year term.

 

 

 

 

23.

Report of Urgent Action

The Committee noted that the Director of Law and Assurance, in consultation with the Chairman of the North Horsham County Local Committee and the Chairman of the Children and Young People’s Service Select Committee, has used his delegated powers under Standing Order 3.45 to make the recommended Local Governor re-appointment.

 

Background Papers:

Letters from the Director of Law and Assurance, to the Chairman of the North Horsham County Local Committee and the Chairman of the Children and Young People’s Service Select Committee date 28 August 2019 which were published as part of decision NH03(19/20).

Minutes:

23.1   The Committee noted that the Director of Law and Assurance, in consultation with the Chairman of the North Horsham County Local Committee and the Chairman of the Children and Young People’s Service Select Committee, has used his delegated powers under Standing Order 3.45 to make the recommended Local Governor re-appointment

-        Mrs Helen Oakley, Greenfields Academy, for a 4-year term.

24.

Date of Next Meeting

The next meeting of the Committee will take place at 7pm on Monday 16 March 2020 at Main Conference Room, County Hall North (Parkside), Chart Way, Horsham, RH12 1XH.

 

Members wishing to place an item on the agenda should notify Jenna Barnard via email: jenna.barnard@westsussex.gov.uk or phone on 033 022 24525.

Minutes:

24.1   The Chairman confirmed that the next meeting of the Committee will take place at 7pm on Tuesday 3 March 2020 at County Hall North.