Agenda, decisions and minutes

Venue: Lancing Parish Hall, 96 South St, Lancing BN15 8AJ

Contact: Jack Caine on 033 022 28941  Email:  jack.caine@westsussex.gov.uk

Items
No. Item

13.

Appointment of Chairman

The Committee are asked to appoint a Chairman to the Adur County Local Committee for the municipal year 18/19.

Minutes:

13.1 RESOLVED that Cllr David Simmons be appointed as Chairman for the Committee for the municipal year 18/19.

14.

Chairman's Welcome

The members of Adur County Local Committee are George Barton, Ann Bridges, Kevin Boram, Debbie Kennard and David Simmons.

Minutes:

14.1 The Chairman welcome Committee Memebrs, Officers and Members of the public to the meeting.

15.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

Minutes:

15.1 There were no pecuniary interests declared in relation to business on the agenda.

16.

Minutes of the last meeting of the Committee pdf icon PDF 67 KB

The Committee is asked to agree the minutes of the meeting of the Committee held on 21 June 2018 (cream paper).

Minutes:

16.1 The Minutes of the last meeting held on 21 June 2018 were approved as a correct record and signed by the Chairman.

17.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

Minutes:

17.1 There were none.

18.

Progress Statement pdf icon PDF 20 KB

The attached document contains brief updates on statements of progress made on issues raised at previous meetings and other issues pertinent to Adur.  The Committee is asked to note the any updates.

Additional documents:

Minutes:

18.1 The Committee considered the written updates included in the progress statement.

 

18.2 In response to questions raised over parking restrictions it was advised that these were being investigated and progressed, however enforcement (under license) of roadmarkings were ultimately the responsibility of the Districts and Boroughs.

18.3 The Area Highways Manager provided an update on the Adur Growth Programme and outlined the following priority projects:

·         Shoreham Harbour Regeneration

·         New Monks Farm and Shoreham Airport

·         Pond Road Redevelopment.

18.4 The Chairman advised a correction to the update and it was noted that the New Monks Farm Development planning application was being considered by the Secretary of State for decision.

19.

Discussion on Sullington Way pdf icon PDF 39 KB

The Committee will receive an Update from the Highways Area Manager on Traffic issues associated with Sullington Way.

Minutes:

19.1 The Area Highways Manager introduced a Briefing Note on traffic and parking issues experienced at Sullington Way, in Shoreham. It was outlined that a decision on a Traffic Regulation Order would be taken at a future meeting of the CLC.

19.2 Members of the Committee illustrated that the Fire Service had contacted the Council regarding problems that had been experienced at peak times, particularly and school drop off and pick up times, and were seeking to resolve this.

19.3 Members agreed it was important to find a resolution to the issue for the safety of the fire service, residents and students at St Peter's Catholic Primary School.

 

19.4 The Chairman invited Members of the Public to address the committee and express their concerns over a Traffic Regulation Order. The following points were raised:

 

·         Introducing Double Yellow Lines would only cause displacement of traffic further up the road.

·         Hardened verges would be preferred to mitigate higher volumes of parking/traffic

·         There was a separate entrance to the School on Sullington way, via Eastern Avenue. Utilising this entrance might help to mitigate traffic further.

·         Installing bollards had a positive impact in the areas they had been introduced. However others disputed their helpfulness.

 

19.5 The Chairman thanked those in the public gallery for their comments and attending the meeting. It was advised that information would be made available when a Traffic Regulation Order was to be considered at a future meeting.

20.

Traffic Regulation Order Prioritisation (A04(18/19)) pdf icon PDF 71 KB

The Committee is asked to consider the prioritisation of 2 Traffic Regulation Orders.

Decision:

The Committee considered the written report from the Director of Highways and Transport and Head of Highways Operations and the recommendation that the Committee reviews the proposals and agrees to progress the two highest scoring TROs from the list attached at Appendix A, subject to any adjustments made at the meeting.

 

It was resolved that the following two Traffic Regulation Orders be progress as a priority:

 

a)   M 437852 – Brighton Road - Remove section of DYL to enable more parking,

and

b)   M 33812 – Greenways Crescent – DYL to stop parking too close to junctions.

 

The Deadline for call in is 16th  November

Minutes:

20.1 The Committee considered the written report from the Director of Highways and Transport and Head of Highways Operations and the recommendation that the Committee reviews the proposals and agrees to progress the two highest scoring TROs from the list attached at Appendix A, subject to any adjustments made at the meeting.

 

20.2 The Committee discussed each TRO on its merit, individually and the impact each would have on the local community.

 

20.3 It was resolved that the following two Traffic Regulation Orders be progress as a priority:

 

a)   M 437852 – Brighton Road - Remove section of DYL to enable more parking,

and

b)   M 33812 – Greenways Crescent – DYL to stop parking too close to junctions.

21.

Update on Community Highways Schemes pdf icon PDF 417 KB

The Committee are asked to note the update on Community Highways Schemes.

Minutes:

21.1 The Committee noted the update.

22.

Adur Community Initiative Funding (A05(18/9)) pdf icon PDF 83 KB

Report by Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Decision:

The Committee considered the written report from the Director of Law and Assurance and the applications for grant funding from the Community Initiative Fund.

 

It was resolved that:

 

1.   the following award be granted:

a.    251/A – Freedom Power Chairs, Community Support Workshop, up to £3,000 towards purchasing and converting a trailer to carry out servicing and repairs for mobility equipment.

2.   The following project be deferred to the next meeting as there was a significant amount of time for the project to fundraise and the committee wished to allow more community support to be shown prior to making a decision:

a.    268/A – St Michael and All Angels Church – Let’s Heat St Michael’s.

3.   The following application be declined due to not fitting with the Community Initiative Fund criteria:

a.    242/A – The Boundstone Chorus, Sing our Smuggling History.

The Deadline for call in is 16th  November

 

Minutes:

22.1 The Committee considered the written report from the Director of Law and Assurance and the applications for grant funding from the Community Initiative Fund.

 

22.2 The Committee discussed each application in turn and considered each on its own merit, as well as the impact each would have on the local community,

 

22.3 It was resolved that:

 

1.   the following award be granted:

a.    251/A – Freedom Power Chairs, Community Support Workshop, up to £3,000 towards purchasing and converting a trailer to carry out servicing and repairs for mobility equipment.

2.   The following project be deferred to the next meeting as there was a significant amount of time for the project to fundraise and the committee wished to allow more community support to be shown prior to making a decision:

a.    268/A – St Michael and All Angels Church – Let’s Heat St Michael’s.

3.   The following application be declined due to not fitting with the Community Initiative Fund criteria:

a.    242/A – The Boundstone Chorus, Sing our Smuggling History.

23.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (A06(18/19)) pdf icon PDF 51 KB

Report by Executive Director Children, Adults, Families, Health and Education.

 

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Decision:

The Committee considered the Report by the Executive Director for Children, Adults, Families, Health and Education and the Recommendation that the Nomination for reappointment of Local Authority Governor, set out in Appendix A, be approved.

It was Resolved that the following nomination be approved:

 

a)   Ms. Sheila Parker to the Buckingham Park Primary School for a four year term.

 

 

The Deadline for call in is 16th  November

 

 

Minutes:

23.1 The Committee considered the Report by the Executive Director for Children, Adults, Families, Health and Education and the Recommendation that the Nomination for reappointment of Local Authority Governor, set out in Appendix A, be approved.

23.2 It was Resolved that the following nomination be approved:

 

a)   Ms. Sheila Parker to the Buckingham Park Primary School for a four year term.

 

 

24.

'Talk with Us' Open Forum

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

Minutes:

24.1 The Chairman invited Members of the public to ask questions of the committee and raise issues pertinent to the area. The following was advised.

24.2 Lydia Schilbach, representing Adur Sea of Lights, thanked the committee for their previous decision to grant a £5,000 sum to a project hosting a light parade in the area. The Committee members were invited to the parade.

24.3 The Area Highways Manager advised that the West Beach TRO was progressing, however it was being considered by the parking strategy team at the time.

24.4 It was further advised that installing Bike Racks in the town centres posed a delicate balance between the correct placing of racks and where they would be considered redundant, however this could be looked into.

25.

Date of Next Meeting

The next meeting of the Committee will take place at 7.00 pm 7 March 2019 at a venue to be confirmed.

 

Members wishing to place an item on the agenda should notify Jack Caine via email: jack.caine@westsussex.gov.uk or phone on 033 022 28941.

 

Minutes:

25.1 It was confirmed that the next meeting of Adur CLC would take place on 7th March 2019.