Agenda and draft minutes

Planning Committee
Tuesday, 5th February, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Tracey Guinea on 033 022 28679  Email:  tracey.guinea@westsussex.gov.uk

Items
No. Item

83.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

Minutes:

83.1   In accordance with the County Council’s Code of Conduct, the following interests were declared:

 

·         MS Lord declared a personal and prejudicial interest in planning application WSCC/045/18/HA because a family member will be attending the school from September 2019, and because she has previously spoken with the Head Teacher about the proposals.

 

·         Mr Barrett-Miles declared a personal interest in planning application WSCC/045/18/HA because a family member attends the school.

 

84.

Minutes of the last meeting of the Committee pdf icon PDF 84 KB

The Committee is asked to agree the minutes of the meeting held on 6 November 2018 (cream paper).

 

Minutes:

84.1   That the minutes of the meeting of the Committee held on 6 November 2018 be agreed as a correct record.

 

85.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

Minutes:

85.1   There were no urgent matters.

 

86.

Part II Matters

Members are asked to indicate at this stage if they wish the meeting to consider bringing into Part I any items of the Part II agenda.

 

Minutes:

86.1   Resolved – that no Part II matters should be brought into Part I of the meeting.

 

87.

Planning Application: Regulation 3 pdf icon PDF 163 KB

Report by Head of Planning Services.

 

To consider and determine the following application:

 

WSCC/045/18/HA      Outdoor Performance Area.  Downlands School, Dale Avenue, Hassocks, West Sussex, BN6 8LP.

 

Additional documents:

Minutes:

WSCC/045/18/HA      Outdoor Performance Area.  Downlands School, Dale Avenue, Hassocks, West Sussex, BN6 8LP

 

87.1   Ms Lord stepped down from the Committee for the duration of the meeting in order to attend and speak as the local member.

 

87.2   The Committee considered a report by the Head of Planning Services, as amended by the agenda update sheet (copy appended to the signed copy of the minutes).  The report was introduced by James Neave, Principal Planner, who gave a presentation on the proposals, details of the consultation and key issues in respect of the application.

 

87.3   Mr Mark Wignall, Head Teacher, Downlands School spoke in support of the application.  Creative and performing arts are important to children’s development and provide numerous skills crucial to the workforce.  Due to budget cuts many schools have reduced investment in this area and GSCE entries in these subjects have fallen substantially.  Downlands School has already invested in music and dance and the outdoors performance area will add to this.  It will be used as an all-weather social area, a new creative classroom and for performances and events in the evening.  Ofsted has said “the school makes an exemplary contribution to the community” and this facility will be offered for community use.  The Parish Council are supporting the project with a £10,000 grant.  Residents and community groups support the proposals.  There is ample on-site parking for events.  Traffic movements for evening events will be lower than for school events.  The nearest properties are over 150 metres away and have no line of sight.  The amphitheatre will not have amplified sound.  The school will do its best to maintain the old oak tree.

 

87.4   Ms Kirsty Lord, Member for Hassocks and Burgess Hill South spoke on the application.  Downlands is an ‘outstanding’ school, well regarded in the local community and it takes its community remit seriously.  It also takes its commitment to the arts seriously, providing new music and dance facilities.  The outdoor performance area will serve a dual purpose: it can be used to deliver lessons and performances, and will also provide a social space and dining area.  It will deliver a space for the growing community.  The dance studio is already used by community groups.  Sports facilities are already used in the evenings and at weekends on a similar timetable.  Concerns about noise and light can be dealt with through the conditions proposed.  The site is shielded from housing.  There will be no loss of outdoor space.  The Council should support schools to provide arts provision.

 

87.5   During the debate the Committee raised the points below and clarification was provided by the Planning Officers, where applicable:

 

Benefits to the school

Point raised – the proposal would provide a wonderful facility for the school and community.

Response – none required.

 

Siting, design and impact on trees.

Points raised – What would the impact be on the roots of the established oak tree?  The Chairman clarified that the the Head Teacher has stated that the school is  ...  view the full minutes text for item 87.

88.

Urgent Action pdf icon PDF 2 MB

Report byExecutive Director Economy and Infrastructure and Environment.

 

To note the Urgent Action decision, published on 30 November 2018:

 

Authorisation for Chichester District Council to determine part of Planning Application (SDNP/18/04918/FUL) on behalf of West Sussex County Council.

 

Additional documents:

Minutes:

Authorisation for Chichester District Council to determine part of Planning Application (SDNP/18/04918/FUL) on behalf of West Sussex County Council.

 

88.1   The Committee noted that Mr S. Oakley advised there are questions over achieving the delivery and quality of the relocated football pitch.

 

88.2   Resolved – the committee noted the Urgent Action decision published on 30 November 2018.

 

89.

Update on Mineral, Waste and Regulation 3 Planning Applications pdf icon PDF 49 KB

Report by Strategic Planning, County Planning Manager.

 

To note the schedule of County Matter applications and the schedule of applications submitted under the Town and Country Planning General Regulations 1992 – Regulation 3.

 

Minutes:

89.1   The Committee received and noted a report by the Head of Planning Services on applications awaiting determination (copy appended to the signed minutes) detailing the schedule of County Matter applications and the schedule of applications submitted under the Town and Country Planning General Regulations 1992 – Regulation 3.

 

90.

Report of Delegated Action pdf icon PDF 73 KB

Report by Strategic Planning, County Planning Manager.

 

To note the report of applications approved subject to conditions under the Town and Country Planning Act 1990 and Regulation 3 of the Town and Country Planning General Regulations 1992 since the Planning Committee meeting on 6 November 2018.

 

Minutes:

90.1   The Committee received and noted a report by the Head of Planning Services (copy appended to the signed minutes) applications approved subject to conditions under the Town and Country Planning Act 1990 and Regulation 3 of the Town and Country Planning General Regulations 1992 since the Planning Committee meeting on 6 November 2018.

 

91.

Date of Next Meeting

The next meeting of the Planning Committee will be held at 10.30 a.m. on Tuesday, 26 February 2019.

 

Minutes:

91.1   The following scheduled meeting of Planning Committee will be on Tuesday, 26 February 2019 at 10.30 a.m. at County Hall, Chichester.

92.

Exclusion of Press and Public

The Committee is asked to consider in respect of the following item whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I Schedule 12A of the Local Government Act 1972, as indicated below, and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing it.

 

Exempt paragraph5:  Information in respect of a claim to legal professional privilege could be maintained in legal proceedings.

Minutes:

92.1   Resolved – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it contains information in respect of which a claim to legal professional privilege could be maintained in legal proceedings as defined in Part I of Schedule 12A of the Act by virtue of the paragraph specified under the item, and in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

92.2   The Committee continued its discussions in Part II, for which a Part II summary is available, below.  The Part II discussion took place from 11.03 a.m. to 12.54 p.m.

 

93.

Planning Appeal

Report by Director of Law and Assurance (for members of the Committee only).

 

To consider and determine matters regarding a planning appeal.

 

Exempt: Paragraph 5:  Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

 

Minutes:

Appeal against Refusal of Application for a Recycling, Recovery and Renewable Energy Facility and Ancillary Infrastructure at the Former Wealden Brickworks, Langhurstwood Road, Horsham, West Sussex, RH12 4QD (ref. WSCC/015/18/NH)

 

The Committee agreed that the County Council will defend the refusal of planning permission for the reason of impacts on Landscape and Visual Amenity.  The Committee agreed that the County Council will not actively defend the remaining reasons put forward for refusal.

 

94.

Planning Appeal

To note a verbal update on a Planning Appeal.

Minutes:

Appeal against Removal of condition 10 of planning permission WSCC/33/17/WK requiring establishment of local liaison group.
Unit 29, Firsland Park Industrial Estate, Henfield Road, Albourne, Hassocks, BN6 9JJ (ref: WSCC/016/18/NH)

 

(Exempt – paragraph 5, Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings)

 

The Committee noted a verbal report by the County Planning Team Manager regarding an appeal to the Council against a Planning Decision.