Agenda, decisions and minutes

The members of Chanctonbury County Local Committee are Lionel Barnard, Pat Arculus, David Barling, and Paul Marshall.       

24.1   The Chairman welcomed everyone to the meeting.  Members and Officers introduced themselves.

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

25.1   None declared.

To confirm the minutes of the meeting of the Committee held on 21 November 2018 (cream paper).

26.1   Resolved – that the minutes of the Chanctonbury County Local Committee meeting held on 21 November 2018 be approved as a correct record and be signed by the Chairman.

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

27.1 None

The document contains brief updates on statements of progress made on issues raised at previous meeting.  The Committee is asked to note the report.

28.1   Members considered the statements on matters arising from previous meetings (copy appended to the signed minutes) and noted the updates.

To invite questions from the public present at the meeting on subjects other than those on the agenda.

The Committee request, where possible, that members of the public submit their questions at least 3 working days before the meeting to allow a substantive answer to be given. Questions should be submitted to monique.smart@westsussex.gov.uk.

29.1   The Chairman invited questions from those in attendance and the following matters were raised and discussed:

·         A resident who was also a Member of the local Neighbourhood Steering Group highlighted the need for a controlled crossing on the A283 to improve links between Bramber and Steyning.  The Area Highways Manager explained this would need to be an application for a new Community Highway Scheme (CHS). He explained that the application form is on the County Council website along with details of how it would be accessed.

·         A few residents from Wiston and Ashurst asked for Members views on proposals for a Soft Sand review and potential sites in the Chanctonbury area.  David Barling stated that he had written in opposition to the proposed sites and was happy to share this with others.  He encouraged Members and residents to respond formally to the consultation. 

·         A resident asked about the West Sussex Crowd and the Community Initiative Fund (CIF).  Firstly he asked for confirmation about what support was available for smaller groups when applying via the West Sussex Crowd.  He also asked if the Committee would consider proportioning their grant fund evenly over the 3 meetings per year and lastly he asked if a small grants process would be considered.  The Chairman acknowledged that there had been some problems with the Crowdfunding approach and for smaller applications he was hopeful for the return of a small grants fund whereby applicants will only have to submit a simple application form.  The Committee did not agree to split their funding allocation evenly between the meetings as they wanted to be able to look at each application on its own merit.  The Chairman also explained that as a small committee they have limited funds so it would remain the case that they would not likely award over £2500 per application.  The Chairman also confirmed that there would be a reduction in the amount of CIF next year and  any surplus this year with go towards funding FireBreak.

·         A resident asked for more permanent speed data capture points in and around Storrington.  The Area Highways Manager detailed the locations of the current ones but confirmed that no further permanent ones could be added.  He explained that if there was a highways improvement proposal in the area then possibly some temporary ones could be requested.

·         A local Parish Councillor asked what hard infrastructure measures would Highways suggest to reduce vehicle speeds on Clays Hill, Bramber.  The Area Highways Manager explained options and he and David Barling offered to liaise further with the Parish Council before they submitted an application for a Community Highways Scheme.

Report by the Director of Law and Assurance.

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

At its meeting on 13 March 2019 the Chanctonbury County Local Committee considered the Community Initiative Funding applications received via the West Sussex Crowd as set out in Appendix A.

The following pledges were approved:-

319/CBY – Watersfield Cricket Club, up to £1000 –Towards resurfacing and repairing the net.

320/CBY – Sandgate Conservation Society, Sandgate Park bridge, up to £2500 –Towards a new footbridge over a steep bank.

324/CBY – 1st Cowfold Scout Group, up to £1000 Tables and benches for camping.

330/CBY – Steyning Parish Council, Stunning Town Entrance, up to £2500 –To purchase the main signpost, planters and installation costs for Steyning-in-Bloom project.

The Call in deadline is 21 March 2019

30.1   The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes) which detailed applications for Community Initiative Funding.  The Committee debated the respective merits of the project for which funding was sought.

30.2   Resolved - That the following award(s) be made:

319/CBY – Watersfield Cricket Club, up to £1000 –Towards resurfacing and repairing the net.

320/CBY – Sandgate Conservation Society, Sandgate Park bridge, £2500 –Towards a new footbridge over a steep bank.

324/CBY – 1st Cowfold Scout Group, up to £1000 towards Tables and benches for camping.

330/CBY – Steyning Parish Council, Stunning Town Entrance, up to £2500 –To purchase the main signpost, planters and installation costs for Steyning-in-Bloom project.

Report by Director of Highways and Transport attached.

The Chanctonbury County Local Committee are asked to considered the objections raised and authorise the Director of Law and Assurance to make the Order as advertised.

Chanctonbury County Local Committee had previously resolved to promote the installation of No Waiting, No Loading and Unloading restrictions on North Street, and the installation of a single disabled bay. It was also resolved to promote the installation of double yellow lines on West Street, in place of an existing Limited Waiting bay approximately 30m in length. Further to this, it was resolved to install double yellow lines along Monastery Lane, from its junction with West Street, to a point just south of the entrance to the allotments.

Following the Statutory Public Consultation between 7 June and 28 June 2018 ten objections were received, with one objection also including an associated petition that had 128 signatures and was specifically concerned with the proposed measures on West Street. All objections are included in Appendix B to the attached report. 

At is meeting on 13 March 2019 the Chanconbury County Local Committee considered the objections to the scheme, and the responses in Appendix B, and authorised the Director of Law and Assurance to implement all measures proposed.

The Call in deadline is 21 March 2019

31.1   The Committee considered a report by the Director of Highways and Transport (copy appended to the signed minutes).

31.2   The Area Highways Manager introduced the report that included proposals for the installation of No Waiting, No Loading and Unloading restrictions on North Street, and the installation of a single disabled bay. It also proposed the installation of double yellow lines on West Street, in place of an existing Limited Waiting bay approximately 30m in length. Further to this, it was proposed to install double yellow lines along Monastery Lane, from its junction with West Street, to a point just south of the entrance to the allotments.

31.3   The Area Highways Manager highlighted the responses received to the public consultation of the proposed scheme detailed in Appendix B.  He confirmed that the officer recommendation was to approve the scheme as advertised.

31.3   The local Member Paul Marshall spoke in support of the proposals stating they were linked to the air quality improvements for the area.    He also confirmed he had visited one of the shops that has objected to having a parking space removed and although they did not withdraw their objection he thought they understood the reasons why it was being proposed.

31.3   The Parish Council representative present also spoke in support of the proposals.

31.4   Resolved that the Chanctonbury County Local Committee considered the objections to the scheme, and the responses in Appendix B, and authorised the Director of Law and Assurance to implement all measures proposed.

Report by Director of Education and Skills.

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

At its meeting on 13 March 2019 the Chanctonbury County Local Committee approved the following nominations under the 2012 Regulations:

Mrs Cecile Bagnall to St Marys Primary, Pulborough,  for a four year term

The Call in deadline is 21 March 2019

32.1   The Committee considered a report by the Director of Education and Skills (copy attached to the signed minutes).

32.2   Resolved – that the Committee approved the following nomination:

·         Mrs Cecile Bagnall to St Marys Primary, Pulborough,  for a four year term

The next meeting of the Committee will take place at 7pm on Wednesday 3 July 2019 at Storrington Parish Hall

Members wishing to place an item on the agenda should notify Monique Smart via email: monique.smart@westsussex.gov.uk or phone on 033 022 22540.

33.1   The Chairman confirmed that the next meeting of the Committee will take place on 3 July at 7pm at Storrington Parish Hall.