Agenda, decisions and minutes

The members of Chanctonbury County Local Committee are Lionel Barnard, Pat Arculus, David Barling, and Paul Marshall.       

12.1   The Chairman welcomed everyone to the meeting.  Members and Officers introduced themselves.

12.2   The Chairman thanked the officers from Your Energy Sussex and Kinder Living who had provided information prior to the meeting.

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

13.1 None.

To confirm the minutes of the meeting of the Committee held on 11 July 2018 (cream paper).

14.1   Resolved – that the minutes of the Chanctonbury County Local Committee meeting held on 11 July 2018 be approved as a correct record and be signed by the Chairman.

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

15.1   None

The document contains brief updates on statements of progress made on issues raised at previous meeting.  The Committee is asked to note the report.

16.1   Members considered the statements on matters arising from previous meetings (copy appended to the signed minutes) and made the following comments:

·         A27 Arundel – Members provided an update stating that since the last CLC and the Members meeting with the South Downs National Park (SDNP), Highways England (HE) had announced that a further consultation will take place and the SDNP have dropped the case for Judicial Review.

Members will receive a presentation from representatives leading the new Coastal Care programme on the development of Local Community Networks (LCNs) in the Chanctonbury area. 

LCNs are bringing together a network of health, council, voluntary sector providers and patients, who are working together to create more effective joined-up services and community support to improve the health and wellbeing for their whole local population. 

17.1   The Committee received a presentation from Dr Karen Crawford-Clarke (copy attached to the signed minutes).  Karen detailed some of the work around the Local Community Network (LCN) and how the NHS is working better towards a more joined up health and social care service. 

17.2   Members encouraged the Parish Councils to work with Community Partnerships to help bring communities together.  The LCN Manager for the Chanctonbury area was also in attendance and would be working with the Communities Team, parish Councils and other local groups.

To invite questions from the public present at the meeting on subjects other than those on the agenda.

The Committee request, where possible, that members of the public submit their questions at least 3 working days before the meeting to allow a substantive answer to be given. Questions should be submitted to monique.smart@westsussex.gov.uk.

18.1   The Chairman invited questions from those in attendance and the following matters were raised and discussed:

·         Regarding Water Lane crossroads consultation, the Area Highways Manager agreed to find out and let the local Member, Pat Arculus, and Parish Council know what was happening with this scheme.

·         A resident suggested that there was a possibility of the landowner helping with the rejected Community Highway Scheme for B2139 Picketty Corner.  Pat Arculus as local Member agreed to follow this up with the Parish Council.

·         A Parish Councillor asked if Highways England (HE) could work better with local Authorities to help solve local road issues as well as bigger schemes such as A27.  Members responded stating that the County Council does work closely with HE but their role is limited to the strategic roads such as the A27.

·         A resident asked about the County Councils budget options and raised concern about how proposals would impact vulnerable people.  Members responded stating that this had been debated at the recent County Council meeting and that specific issues are going back to Scrutiny Committees.  Members stated that they are working with partners and providers to redesign services.  They encouraged the public to stay engaged by attending the County Council and Scrutiny Committee meetings and responding to the public consultations that are also taking place. 

Report by the Director of Law and Assurance.

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Following consideration of the report the Committee resolved:

That the following awards be made:

239/CBY – Thakeham Village Football Club, ‘Raising £2,019 for 2019 – Part 1, £500.00 – Towards purchasing new mini-football goals and bench seating for parents.

267/CBY – Storrington & Sullington Parish Council, Install a public toilet, £2500.00 – Towards installing a unisex wheelchair-accessible toilet in the village centre.

That the following application be deferred:

272/CBY – Ten little toes baby bank – Towards purchasing non-recyclable items for families in need such as cot mattresses and baby bottles. The Committee asked for more information about how many people in the Chanctonbury area use the Service.  They agreed to reconsider the application at their next meeting.

The call-in deadline is 29 November 2018.

19.1   The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes) which detailed applications for Community Initiative Funding.  The Committee debated the respective merits of the project for which funding was sought.

19.2   David Barling declared an interest as he sometimes acts as solicitor for Storrington Parish Council.

19.3   Following consideration of the report the Committee resolved that the following awards be made:

239/CBY – Thakeham Village Football Club, ‘Raising £2,019 for 2019’ – Part 1, £500.00 – Towards purchasing new mini-football goals and bench seating for parents.

267/CBY – Storrington & Sullington Parish Council, Install a public toilet, £2500.00 – Towards installing a unisex wheelchair-accessible toilet in the village centre.

That the following applications be deferred:

272/CBY – Ten little toes baby bank – Towards purchasing non-recyclable items for families in need such as cot mattresses and baby bottles. The Committee asked for more information about how many people in the Chanctonbury area use the Service.  They agreed to reconsider the application at their next meeting.

The attached report by the Director of Highways and Transport details the Traffic Regulation Order (TRO) requests received for this CLC area.

The Committee are asked to consider the TROs and prioritise the top one for progression.

Following consideration of the report the Committee resolved:

To progress the highest scoring TRO from the list attached at Appendix A, that being:

Storrington Road, Washington – Speed reduction.

The call-in deadline is 29 November 2018.

20.1   The Committee considered a report by the Director of Highways and Transport (copy attached to the signed minutes). 

20.2   Following consideration of the report the Committee resolved to progress the highest scoring TRO from the list attached at Appendix A, that being:

Storrington Road, Washington – Speed reduction.

20.3   Mrs Arculus raised a concern about the Swan Corner proposal not being selected.  It was agreed that she would contact the Cabinet Member asking if it could be considered for inclusion in the countywide selection process.

Information report attached by the Director of Highways and Transport.

The Committee is asked to note the Community Highway Schemes for their CLC area.

21.1   The Area Highways Manager introduced the information report that provided updates on Community Highways Schemes.  It was noted that there were 3 schemes from the Chanctonbury area on the approved list.

21.2   Representatives from Storrington Parish Council raised concern about the proposed new footpath for Fryern Road, Storrington. They stated that the parish Council was keen to protect the gaps between villages and this went against that.  The Parish Council were informed that Community Highway Schemes are approved by the Cabinet Member for Highways and Infrastructure and the Committee suggested the Parish Council write to the Cabinet Member if they objected to the proposal.

21.3   The Area Highways Manager confirmed that schemes rejected under the Community Highways Scheme could possibility be progressed under other schemes.   

Report by Executive Director of Children, Adults, Families, Health and

Education

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Following consideration of the report the Committee resolved:

That the following nomination for appointment be approved:

Ms Bridget Morden to Ashurst C E Primary School for a four year term

The call-in deadline is 29 November 2018.

22.1   The Committee considered a report by the Executive Director of Children, Adults, Families, Health and Education (copy attached to the signed minutes).

22.2   Following consideration of the report the Committee resolved that the following nomination for appointment be approved:

Ms Bridget Morden for a four year term

The next meeting of the Committee will take place at 7pm on 13 March 2019 at The Steyning Centre.

Members wishing to place an item on the agenda should notify Monique Smart via email: monique.smart@westsussex.gov.uk or phone on 033 022 22540.

23.1   The Chairman confirmed that the next meeting of the Committee will take place at 7pm on Wednesday 13 March 2018 at The Steyning Centre.