Agenda and minutes

Venue: Ashurst Village Hall, Ashurst, Near Steyning, West Sussex, BN44 3AP

Contact: Monique Smart on 033022 22540  Email:  monique.smart@westsussex.gov.uk

Items
No. Item

1.

Election of Chairman

The Committee is asked to elect a Chairman for the Chanctonbury County Local Committee for the 2018/19 municipal year

Minutes:

1.1     RESOLVED that Mr David Barling be elected Chairman of the Chanctonbury County Local Committee for the municipal year 2018/19.

2.

Welcome and Introductions

The Members of Chanctonbury CLC are Pat Arculus, Member for Pulborough, Lionel Barnard, Member for Henfield, David Barling, Member for Bramber Castle and Paul Marshall, Member for Storrington.           

 

Minutes:

2.1     The Chairman welcomed everyone to the meeting and thanked CSM Active for attending the pre event to provide information about the Velo South cycling event.

 

3.

Declarations of Interests

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

 

 

Minutes:

3.1     None declared.

 

4.

Minutes pdf icon PDF 51 KB

To confirm the minutes of the meeting of the Committee held on 7 March 2018 (cream paper)

Minutes:

4.1     RESOLVED – that the minutes of the Chanctonbury County Local

Committee meeting held on 7 March 2018 be approved as a correct record and be signed by the Chairman.

 

5.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

 

Minutes:

5.1     The Chairman informed the meeting that the Committee had recently written to the Chairman of the South Downs Nation Park Authority (SDNP) with their collective views about the National Parks decision to seek judicial review on the preferred route for the A27 Arundel.  The Committee fear that if the bypass is lost then traffic through the Chanctonbury area will continue to increase.  The Chairman confirmed that a response had been received offering the Committee a meeting with the Chairman of the SDNP, which they were pursuing.

6.

Progress Statement pdf icon PDF 32 KB

The document contains brief updates on statements of progress made on issues raised at previous meeting.  The Committee is asked to note the report.

 

Additional documents:

Minutes:

6.1     The Committee considered the progress report on matters arising from previous meetings (copy appended to the signed minutes).

 

6.2     The Area Highways Manager introduced the report and provided updates as follows:

 

·         A Community Highways Scheme had been submitted for safer crossing in Steyning.

·         The Traffic Regulation Orders (TROs) previously agreed are all progressing as detailed in Appendix A.  The consultation for the West Chiltington scheme had been delayed until after the August school holidays. 

·         With regard to the Community Highways Schemes (CHS) in the current delivery programme Members asked for more information about the Wiston Bends scheme.  The Area Highways Manager undertook to provide this.

·         With regard to the new TRO and CHS schemes listed in Appendix C and D, the Area Highway Manager confirmed that more requests had been submitted and they would all be assessed and a full report would come to the next CLC meeting in November. 

7.

Partridge Green - Bines Road - Proposed Traffic Regulation Order (CBY01(18/19)) pdf icon PDF 47 KB

Report attached by Director of Highways and Transport & Head of Highway Engineering.

 

The Committee is asked consider the objections to the scheme, and the responses in Appendix B, and make a recommendation to implement the reduction of speed in conjunction with the extra measures recommended by Sussex Police as detailed in the report.

 

Additional documents:

Minutes:

7.1     The Committee considered a report by the Director of Highways & Transport (copy appended to the signed minutes).

 

7.2     The Area Highways Manager introduced the report and explained that the proposed Traffic Regulation Order (TRO) had been advertised between October and December and a summary of the responses received during that consultation were included in Appendix B.  He also explained that comments had been received from Sussex Police suggestion additional measures needed to be included to help the scheme be self-enforcing.  The recommendation therefore included village gates and additional road markings.

 

7.3     The Local Member spoke in support of the proposals as did a local resident and a representative of Partridge Green Parish Council.  They agreed that the benefits outweigh the objections.

 

7.4     Resolved that the Chanctonbury County Local Committee, having considered the objections to the scheme, and the responses in Appendix B, agreed to implement the reduction of speed in conjunction with the extra measures recommended by Sussex Police.

8.

Talk With Us

To invite questions from the public present at the meeting on subjects other than those on the agenda.

 

The Committee request, where possible, that members of the public submit their questions at least 3 working days before the meeting to allow a substantive answer to be given. Questions should be submitted to monique.smart@westsussex.gov.uk

 

 

Minutes:

8.1     The Chairman invited questions from those in attendance and the following matters were discussed:

 

·         The Chairman of Pulborough Parish Council asked if it was true that the A29 would become a strategic HGV route.  Members made mention of a recent Cabinet Member Decision on a response to a Department of Transport consultation about Major Road Networks and that may include information about the A29.  The Chairman asked the Democratic Services Officer to forward the report to Pulborough Parish Council for information.

·         Representatives from Wiston Parish Council requested the Committees support to lower the speed limit on Water Lane in Wiston. The Area Highway Manager confirmed that a Community Highway Scheme had been received for this scheme and it would be assessed and included in the report to the next CLC meeting in November. 

9.

Community Initiative Funding (CBY02(18/19)) pdf icon PDF 72 KB

Report by the Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

 

Additional documents:

Minutes:

9.1     The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes) which detailed applications for Community Initiative Funding. 

 

9.2     The Committee debated the respective merits of the project for which funding was sought and made the following comments:

 

·         Ashurst Village Hall had received pledges of £830 which was 45% of their target.  Members were aware this was being promoted locally and could therefore get more pledges before the crowd funding campaign was due to finish in 19 days.  Members therefore suggested that their pledge be added in the final few days of the campaign.

·         Members expressed some concern that the Cowfold Country Mice project had only received pledges of £118 (4%) but had not received any pledges since 12 July.  One of the project creators was present and explained that they had raised some funds outside of spacehive and that the local Parish Council may also be contributing some funds.  The Democratic Services Officer reminded the project creator that these funds would need to be added to spacehive in the next 19 days and she should contact spacehive directly to do this.

·         A representative from Auntie Vals explained that their fundraising expert was on long term sick leave and this explained why they had not received any pledges.  Members did remind the applicant that they had received a significant grant from the Committee last year and although supportive of this project they had to take that into account when making their decision.

 

9.3     Resolved that the following pledges were approved:

 

        228/CBY Ashurst Village Hall Stage extension, upto £999.  This pledge would be made on 15 August.

 

        227/CBY Cowfold Country Mice Nursery, upto £1,500 towards additional ICT resources.

 

        226/CBY Auntie Val's Kitchens Community Interest Company, upto £400 towards the repair and installation of a cold room.

10.

Nominations to School and Academy Governing Bodies pdf icon PDF 43 KB

 

There are no nominations of Authority School Governors but the Committee is asked to note the vacancy list.

 

Minutes:

10.1   The Committee noted the Authority Governor vacancies in the CLC area and encouraged anyone with an interest to apply.

 

 

11.

Date of Next Meeting

The next meeting of the Committee will take place at 7pm on Wednesday 21 November at The Steyning Centre

 

Members wishing to place an item on the agenda should notify Monique Smart via email: monique.smart@westsussex.gov.uk or phone 033022 22540

 

 

 

Minutes:

11.1   The date of the next meeting was confirmed as Wednesday 21 November at 7pm.  Although the agenda suggested the meeting would be in Steyning it was agreed that in the interest of fairness for the whole of the Chanctonbury area, the venue should be to the west of the A24.