Agenda, decisions and minutes

Members of Crawley County Local Committee are Richard Burrett, Duncan Crow, Michael Jones, Bob Lanzer, Chris Oxlade, Charles Petts, Brian Quinn, Brenda Smith and Karen Sudan.

1.1        The Chairman welcomed everyone to the meeting and asked Members and Officers to introduce themselves.

The Committee are asked to appoint to a Chairman and Vicechairman for the municipal year 19/20.

2.1 RESOLVED that Brenda Smith be appointed as Chairman for the Crawley County Local Committee for the year 2019/20.

and

Richard Burrett be appointed as Vice Chairman to the Crawley County Local Committee for the year 2019/20

2.2 The Chairman welcomed Karen Sudan to the meeting as the newly elected members for the Northgate and West Green division.

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

3.1 Karen Sudan declared a personal interest in respect to item 9.

To confirm the minutes of the meeting of the Committee held on XXX (cream paper).

4.1 RESOLVED that the Minutes of the last meeting held on 26 Februayr 2019 be approved as a correct record and signed by the Chairman.

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

5.1 Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances. There were none.

The document contains brief updates on statements of progress made on issues raised at previous meetings.  The Committee is asked to note the report.

6.1 The Chairman advised members that the progress statement could be found on page 9 of the agenda papers and invited the Area Highways Manager to make introduce the item and make comments.

6.2 In response to a question from the Committee it was advised that Community Highways Schemes can be considered for two years following the receipt of the application. If they are not approved within the two years they must be resubmitted in order to be considered.

6.3 The Committee thanked Officers for the update.

The Committee is asked to consider the attached update from the Growth Programme Delivery Manager for Crawley and Horsham.

The Committee is also asked to consider adding a presentation on the Growth Programme to the agenda for the next meeting.

7.1 The Chairman incited the Area Highways Manager to introduce the item.

7.2 The Committee received an update on the Growth Programme and requested a presentation on the matter be delivered at the next meeting.

The Committee are asked to consider the attached report for noting.

The application form for applications to the microfund is also attached.

8.1 The Committee noted the decision taken by the Cabinet Member for Safer, Stronger communities regarding the introduction of the CIF Microfund.

Report by the Director of Law and Assurance.

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

At its meeting on the 27 June 2019 the Crawley County Local Committee considered Community Initiative Funding Applications that had be received via the West Sussex Crowd, as set out in Appendix A of the report.

The Committee considered each application on it’s merits and the following pledges were approved,

355/C – Special Support Centre Parents and Friends Association, Sensory Garden, up to £1365 – towards the cost of a replacement water feature, bubble machine and resin gravel.

362/C – Arctic Handball Club, Bring Handball On, up to £1581.50 – Toward purchasing tracksuits and portable goals

372/C – Langley Green Primary School PTA, Outdoor Learning Shelter/Gym, up to £3320 – toward purchasing and installing an outdoor gym and wooden shelter.

373/C – Rivers LPC, PRESENCE, up to £1889 – towards purchasing sewing and IT equipment for the launch of a women’s resource centre

382/C – Emerald Sports & Social Club, ESCC Infrastructure Development Programme, up to £3135 – towards the preparation and installation of new floodlighting at a multi-purpose sports training facility.

The Call-in deadline is the 5 July 2019.

9.1 The Committee considered Community Initiative Funding Applications that had be received via the West Sussex Crowd, as set out in Appendix A of the report as well as any applications that had been received through the newly introduced Microfund.

9.2 The Committee considered each application individually on it’s merits and it was RESOLVED that the following pledges be approved

355/C – Special Support Centre Parents and Friends Association, Sensory Garden, up to £1365 – towards the cost of a replacement water feature, bubble machine and resin gravel.

362/C – Arctic Handball Club, Bring Handball On, up to £1581.50 – Toward purchasing tracksuits and portable goals

372/C – Langley Green Primary School PTA, Outdoor Learning Shelter/Gym, up to £3320 – toward purchasing and installing an outdoor gym and wooden shelter.

373/C – Rivers LPC, PRESENCE, up to £1889 – towards purchasing sewing and IT equipment for the launch of a women’s resource centre

382/C – Emerald Sports & Social Club, ESCC Infrastructure Development Programme, up to £3135 – towards the preparation and installation of new floodlighting at a multi-purpose sports training facility.

Report by Director of Education and Skills.

The Committee is asked to approve the nominations of Authority School Governors as set out in the report.

The Committee is also asked to note the vacancies as set out in the attached document.

10.1 The Committee noted that there were no Nominations for approval and asked members of the public to express interest if they wished to take up the role of school governor. The Chairman requested that Local Members for vacancies be more proactive in signposting candidates for the Governing Body to the appropriate service.

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

11.1 The Chairman invited Members of the public to ask questions of the committee. In response to these questions the following information was provided:

11.2 A traffic regulation order relating to Ifield had been included on page 9 of the agenda and a Seminar on the matter would be taking place on the 3 July. Crawley Borough Council Members had been invited.

11.3 If Community Highways Schemes score high enough when the scoring criteria is applied they will all be progressed and delivered. If a CHS is not progressed it is because it doesn’t score highly enough. This is not the same for Traffic Regulation Orders.

11.4 Complaints received from the public regarding highways matters do not change the scoring of individual TROs with the scoring matrix, however if there are serious health and safety issues then repair works will be carried out to rectify them.

11.5 Climate Change matters were for Central Government and the CLC had no power over climate change policies.

The Committee is asked to recommend changes to the CLC and new ways of working to promote community engagement. Feedback will be forwarded to the CLC Review Working Group.

The Committee are also asked to suggested themes and topics for meetings for the following year.

12.1 The Chairman led a round table discussion on potential changes to CLCs generally, to feed into the ongoing CLC review requested by the Governance Committee.

12.2 The Committee agreed that the Crawley CLC was fit for purpose, covered the correct area, met frequently enough and discussed appropriate matters.

The next meeting of the Committee will take place at 7.00 pm on 21 November 2019 in The Longley Room, Crawley Library, Southgate Avenue, Crawley, RH10 6HG.

Members wishing to place an item on the agenda should notify Jack Caine via email: jack.caine@westsussex.gov.uk or phone on 033 022 28941.

13.1 It was confirmed that the next meeting of the Crawley CLC would take place on the 21 November 2019.