Agenda, decisions and draft minutes

South Chichester County Local Committee
Tuesday, 18th June, 2019 7.00 pm

Venue: Committee Room 3, County Hall, Chichester, PO19 1RQ

Contact: Jenna Barnard on 033 022 24525  Email:  jenna.barnard@westsussex.gov.uk

Items
No. Item

1.

Welcome and Introductions

Members of the South Chichester County Local Committee are Jamie Fitzjohn, Louise Goldsmith, Jeremy Hunt, Pieter Montyn, Simon Oakley, Viral Parikh and Carol Purnell.

Minutes:

1.1     The Chairman welcomed everyone to the meeting.   Members and Officers introduced themselves.

2.

Election of Chairman and Vice Chairman

The Committee is asked to elect a Chairman and Vice Chairman for the South Chichester County Local Committee for the 2019/20 municipal year.

Minutes:

2.1     Resolved – That:

• Mr Oakley is elected as Chairman of the South Chichester County Local Committee for the 2019/20 municipal year.

 • Mrs Purnell is elected as Vice-Chairman of the South Chichester County Local Committee for the 2019/20 municipal year.

 

3.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

 

It is recorded in the register of interests that:

·     Mr Fitzjonn is a Substitute Member of the Chichester Harbour Conservancy

·     Ms Goldmsith is a Member of the Chichester Harbour Conservancy

·     Mr Hunt is a member of the Chichester Harbour Conservancy, Goodwood Aerodrome Consultative Committee, Goodwood Education Trust and the Goodwood Motor Circuit Consultative Committee

·     Mr Montyn is a member of the Chichester Harbour Conservancy and the Goodwood Aerodrome Consultative Committee

·     Mr Oakley is a member of Chichester District Council and Tangmere Parish Council

·     Mrs Purnell is a member of Selsey Town Council and Chichester District Council.

 

These interests only need to be declared at the meeting if there is an agenda item to which they relate.

Minutes:

3.1     None declared.

 

3.2     Members noted the list of their relevant interests on the agenda.

4.

Minutes pdf icon PDF 80 KB

To confirm the minutes of the meeting of the Committee held on 5 February 2019. (Cream paper).

Minutes:

4.1     Resolved – that the minutes of the meeting held on 5 February

2019 be approved as a correct record and signed by the Chairman.

5.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

Minutes:

5.1     Further to the current CLC review that is taking place, members agreed to take 5 minutes to discuss their collective views, the format and purpose of CLC and different options for the future.

·       The main points that came from this were:
- The meetings should remain but the format, regularity and style of these could change from meeting to meeting.
- The meetings are a very important tool for the public to be heard, but to also hear what is going on in the local area and a way of keeping up with what is   going on in the council.
- One member felt that perhaps community forums alone would be better
- Meetings could be set on a themed or ‘hot topic’ basis only
- Could something smaller or more regular be done with Parish Council representatives
- A member of the public pointed out what a great turn out these meetings have and it would be a great disappointment to lose them

 

6.

Progress Statement pdf icon PDF 39 KB

The document contains brief updates on statements of progress made on issues raised at previous meetings.  The Committee is asked to note the document.

Minutes:

6.1     The Committee considered the progress statement on matters arising from previous meetings (copy appended to the signed minutes).

 

6.2     The Chairman introduced the report which gave updates on issues

raised at the 5 February meeting.

 

6.3     Resolved – That the Committee notes the progress statement.

 

7.

Road Space Audit

The Committee to receive an update on the Road Space Audit.

 

Minutes:

7.1     Miles Davy, Parking Manager, gave a presentation to the Committee on the outcome of the residents survey in relation to the Proposed Parking Management Plan for Chichester as part of the Road Space Audit (copy appended to the signed minutes).

 

8.

Highway Works Programme pdf icon PDF 712 KB

The South Chichester County Local Committee has requested that a list of highway related works is compiled to provide the Committee, and those in attendance, a greater understanding of the maintenance and improvements that are taking place on the highway network.

 

Minutes:

8.1     Chris Dye gave the South Chichester County Local Committee an  overview of the current and on-going highway related works, maintenance and improvements that are taking place on the highway network.

9.

Talk With Us Open Forum pdf icon PDF 86 KB

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

Minutes:

9.1     The Chairman introduced the item and advised that the open forum was an opportunity for comments and questions to be raised on items not already on the agenda, and over which the County Council has jurisdiction.

9.2     The following issues were raised and the Chairman
explained that, in view of their number and length, he would be giving an outline of the questions asked and then get Officers or Members responses and comments due to time constraints, and that the full question text would be published as appended to the Minutes.


·       Mr Bob Marson attended to ask the committee a question regarding the effectiveness of the West Sussex County Council Inter-Authority Air Quality Plan. The Committee agreed that this would be a question for the cabinet Member and would follow this up for Mr Marson for a response.

·       Mrs B Teasdale attended to present the committee with a petition regarding the installation of a crossing at St Paul’s Road. The Petition contained 492 signatures and had only been placed in the local chemist. The local member stated that she was grateful to Mrs Teasdale that she had brought the petition in and will continue to support the issue through a Community Highways Scheme Application.

·       Mrs Mary Iden attended to ask the committee/highways a question regarding the cutting of verges and the regularity of the bus out to the Weald and Downland Museum.  Chris Dye agreed to get full written responses to her at a later time.

·       Mr P Maber attended to ask the committee about the commitment to the cycle link particularly from West Gate to the Chichester Town centre as this is currently unsuitable and a safety issue and will only increase with the Whitehouse Farm Development. The local member confirmed that she has been in West of Chichester Infrastructure Steering Group meetings and this route, starting from Fishbourne is being discussed.

·       Mr Roy Briscoe attended to ask a question regarding some Traffic Lights in Westbourne which have being causing some issues and concerns with local businesses and residents. Chris Dye confirmed that the local works management company are trying to minimise the disruption and the works, but Chris will follow this up to see why there were no notifications out.

·       Mrs Sarah Sharp attended to ask a question regarding the repairing of pavements in Chichester City Centre. Chris confirmed that Highways are doing all they can for the repairs with monthly assessments taking place. The local member invited members of other authorities to meet with him to work collaboratively to find a solution to a longer-term resolution.

·       Mrs Ann Stewart attended to ask the committee about West Sussex County Council’s commitment to climate change. The committee assured her that they are fully committed to mitigating climate change and fully accept that something needs to be done to make the differences needed.

 

·       Mr Jason Kirk attended the meeting to ask the committee what can be done about the parking situation in Lake Road. The local member confirmed that  ...  view the full minutes text for item 9.

10.

Community Initiative Funding (SC01(19/20)) pdf icon PDF 72 KB

Report by the Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Decision:

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.  Bids should show evidence of projects that have the support of the community and make a positive impact on people’s wellbeing and support The West Sussex Plan.

 

At its meeting on 18 June 2019 the South Chichester County Local Committee considered the Community Initiative Funding applications received via the West Sussex Crowd as set out in Appendix A.


The following pledge was approved: -

 

345/SC - Building a Legacy for our Community (St Paul's Church & Parish Centre), up to £1,750.00, towards upgrading disability access and improving the reception area's insulation.

 

The following pledge was declined: -

 

359/SC - Reaching out through sculpture (Sussex Arts Academy), up to £3,799.00, towards the creation of a community sculpture garden. The Committee declined application as the project showed little overall community benefit as there was limited and unclear public access or wider public utility. This is due to the project being contained within a school, which is also State funded. It therefore did not fit with CIF criteria.

 

 

The call-in deadline is 26 June 2016.

 

Minutes:

10.1 The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes).

 

10.2 Resolved -

 

(a) That the following award be made:

 

345/SC - Building a Legacy for our Community (St Paul's Church & Parish Centre), up to £1,750.00, towards upgrading disability access and improving the reception area's insulation.

 

(b) That the following application be declined:

 

359/SC - Reaching out through sculpture (Sussex Arts Academy), up to £3,799.00, towards the creation of a community sculpture garden. The Committee declined application as the project showed little overall community benefit as there was limited and unclear public access or wider public utility. This is due to the project being contained within a school, which is also State funded. It therefore did not fit with CIF criteria.

11.

Allocation of the Community Initiative Fund pdf icon PDF 61 KB

The Committee are asked to consider the attached report by the Director of Law and Assurance.

Minutes:

11.1     The Committee considered the report by the Director of Law and Assurance (copy appended to the signed minutes).

 

11.2     Resolved – That the Committee notes the report.

12.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (SC02(19/20)) pdf icon PDF 49 KB

Report by Director of Education and Skills.

 

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Additional documents:

Decision:

The function of the nomination of school governors to maintained schools and academies is delegated to County Local Committees (CLCs) as it enables county councillors to maintain a valuable link with the schools and helps promote to the wider public the important role of school governors.

 

Under the Education Act 2011 local authority governors are nominated by the local authority but appointed by the governing body. The CLC can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

 

At its meeting on 18 June 2019 the South Chichester County Local Committee approved the following nominations under the 2012 Regulations:

 

Nomination for reappointment:

 

• Mr Donald Fowler-Watt to Bourne Community College for a four-year term

 

Nomination for appointment:

 

• Mr Stuart Blunden to Sidlesham PrimarySchool for a four-year term

 

The call-in deadline is 26 June 2019.

 

 

Minutes:

12.1   The Committee considered a report by the Director of Education and Skills (copy appended to the signed minutes).

 

12.2   Resolved – that the following nomination(s) for appointment & reappointment under the 2012 Regulations be approved:

 

• Mr Stuart Blunden to Sidlesham PrimarySchool for a four-year term

Mr Donald Fowler-Watt to Bourne Community College for a four-year term.

 

13.

Items for Future Meetings

·       County Local Committee Review Report

·       Community Highway Schemes

·       Chichester County Hall Parking

Minutes:

13.1   The Chairman referred the members to the list of items that were proposed for the next meeting.

14.

Report of Urgent Action

The Committee is asked to note that the Director of Law and Assurance, in consultation with the Chairman of the South Chichester County Local Committee and the Chairman of the Performance and Finance Select Committee, has used his delegated powers under Standing Order 3.45 to make and advertise the Experimental Traffic Regulation Orders in West Wittering for a maximum period of 18 months.

 

Background Papers:

 

Letters from the Director of Law and Assurance to the Chairman of the South Chichester County Local Committee and the Chairman of the Performance and Finance Select Committee dated 19 March 2019 which were published as part of decision SC13(18/19)

Contact: Jenna Barnard, 0330 222 4525.

Minutes:

14.1   The Committee noted that the Director of Law and Assurance, in consultation with the Chairman of the South Chichester County Local Committee and the Chairman of the Performance and Finance Select Committee, has used his delegated powers under Standing Order 3.45 to make and advertise the Experimental Traffic Regulation Orders in West Wittering for a maximum period of 18 months.

15.

Date of Next Meeting

The next meeting of the Committee will take place at 7.00 pm on Tuesday 5 November 2019 in Committee Room 3, County Hall, West Street, Chichester, PO19 1RQ.

 

Members wishing to place an item on the agenda should notify Jenna Barnard via email: jenna.barnard@westsussex.gov.uk or phone on 033 022 24525.

Minutes:

15.1   The Committee noted that the next meeting would take place on Tuesday 5 November 2019 in Committee Room 3 at County Hall, Chichester.