Agenda, decisions and minutes

South Chichester County Local Committee - Tuesday, 30th October, 2018 7.00 pm

Venue: Committee Room 3, County Hall, Chichester, PO19 1RQ

Contact: Adam Chisnall on 033 022 28314  Email:  adam.chisnall@westsussex.gov.uk

Items
No. Item

16.

Welcome and Introductions

Members of the South Chichester County Local Committee are Jamie Fitzjohn, Louise Goldsmith, Jeremy Hunt, Pieter Montyn, Simon Oakley, Viral Parikh and Carol Purnell.

Minutes:

16.1   The Chairman welcomed everyone to the meeting.   Members and Officers introduced themselves.

17.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

 

It is recorded in the register of interests that:

·      Mr Fitzjonn is a Substitute Member of the Chichester Harbour Conservancy

·      Ms Goldmsith is a Board Member of the Chichester Harbour Conservancy

·      Mr Hunt is a member of the Chichester Harbour Conservancy, Goodwood Aerodrome Consultative Committee and the Goodwood Motor Circuit Consultative Committee

·      Mr Montyn is a member of the Chichester Harbour Conservancy

·      Mr Oakley is a member of Chichester District Council and Tangmere Parish Council

·      Mrs Purnell is a member of Selsey Town Council and Chichester District Council.

 

These interests only need to be declared at the meeting if there is an agenda item to which they relate.

Minutes:

17.1   Mr Fitzjohn declared a personal interest as a Board Member of the Chichester Conservation Area Advisory Committee in relation to the ‘Parking Charges for evening and weekend Public Parking at County Hall, West Street and The Record Office, Orchard Street’ agenda item.

 

17.2   Ms Goldsmith declared a personal interest as a resident of Itchenor in relation to the ‘West Wittering - Chapel Lane & Acre Street - Experimental Traffic Regulation Order’ agenda item.

 

17.3   Members noted the list of their relevant interests on the agenda.

18.

Minutes pdf icon PDF 89 KB

To confirm the minutes of the meeting of the Committee held on 12 June 2018 (cream paper).

Minutes:

18.1   Resolved – that the minutes of the meeting held on 12 June 2018 be approved as a correct record and signed by the Chairman.

19.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

Minutes:

19.1   The committee agreed to include an additional nomination for an appointment of Local Authority Governor that had been received after the papers had been dispatched:-

 

      Chichester Nursery School

Mrs Sophie Elsdon for a four year term

20.

Progress Statement pdf icon PDF 30 KB

The document contains brief updates on statements of progress made on issues raised at previous meetings.  The Committee is asked to note the document.

Minutes:

20.1   The Committee considered the progress statement on matters arising from previous meetings (copy appended to the signed minutes).

 

20.2   The Chairman introduced the report which gave updates on issues

raised at the 12 June 2018 meeting.

 

20.3   Mr Fitzjohn reported that conversations were still taking place regarding the Hornet pedestrian crossing and the issue was still ongoing.

 

20.4   Resolved – That the Committee notes the progress statement.

21.

Talk With Us Open Forum

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

Minutes:

21.1 The Chairman introduced the item and advised that the open

forum was an opportunity for comments and questions to be raised on

items not already on the agenda, and over which the County Council

has jurisdiction. The following issues were raised and responses made.

 

·         2 questions had been submitted in advance on A27 progress / Build a Better A27 (BABA27) membership.  - Nick Burrell explained the current progress and how Chichester District Council’s (CDC) work on local plan improvements were separate from the main BABA27 progress.  CDC were a stakeholder within the BABA27 group so the works would not overlap or be a waste of resources when considered against the proposed future A27 works.  Feedback from Highways England was expected late autumn which would be shared with residents and the BABA27 group.  The next stage would look to see if any stakeholders had been missed for future engagement.

·         Query if the recent government budget announcement for highway strategic investment would assist with A27 improvements.  - Ms Goldsmith explained that the outcome of the budget was still being digested.  Criteria for this would be looked at to understand the bid process.

·         A question on Velo South had been submitted in advance asking for post event details on costs, timetables, legal challenge, etc. Nick Burrell reported that the legal challenge had now been dropped.  The review of the event could now be progressed.  The County Council were committed to consult with residents before a decision on support was given to another Velo South, or similar event.  Ms Goldsmith praised the meeting that had previously taken place by Westhampnett Parish Council, and hoped to use this model again for future engagement meetings.  Mr Oakley reported that the Environment, Communities and Fire Select Committee would be looking at this.

·         Query from a Funtington Parish Councillor asking how groups were selected to join BABA27 and Velo discussions. Nick Burrell explained that Parish Councils were approached first.  Ms Goldsmith proposed that a change in Funtington Parish Clerk may be linked to the missing invitation.  Mr Oakley reminded Parish Councils that it was important that they passed on change of email contacts to upper tier authorities.  Nick Burrell resolved to look into the processes in place for group engagement.

·         A resident reported that they had submitted a petition in support of the King George Gardens Traffic Regulation Order (TRO) which would be considered later on the agenda.

·         Query linked to public picking up litter on bridlepaths and being informed that it was commercial waste and not eligible for CDC collection. Mr Parikh resolved to raise this issue with the Cabinet Member for Environment.

·         Query on the restoration of bus routes. Mr Parikh reported that the new Cabinet Member for Highways and Infrastructure was looking into this.  Mr Fitzjohn reported that the Task and Finish Group report was due for publication on 20 November.

·         Concerns raised over funding cuts impacting the homeless. Ms Goldsmith reported that everyone was concerned about homelessness.  A  ...  view the full minutes text for item 21.

22.

West Wittering - Chapel Lane & Acre Street - Experimental Traffic Regulation Order pdf icon PDF 60 KB

The Committee will consider a paper looking at an Experimental Traffic Regulation Order for Chapel Lane & Acre Street, West Wittering.

 

That Committee is asked to consider the proposals and provide feedback to the West Wittering Estate and Highway Officers.

Additional documents:

Minutes:

22.1   The committee considered a report by the Area Highway Manager (copy appended to the signed minutes).

 

22.2   Chris Dye introduced the report and explained that options were being considered to improve the traffic flow to and from the West Wittering Beach car park.  An experimental Traffic Regulation Order (TRO) was being proposed which would include part time closures on roads to allow resident and emergency access to be maintained.

 

22.3   James Crespi, West Wittering Estate (WWE), gave a presentation to the Committee to outline the actions that had already been taken by WWE to facilitate the high numbers of visitors (copy appended to the signed minutes).

 

22.4   Maps were shown which outlined how the proposals would facilitate traffic when in operation.

 

22.5   Mr Montyn, as the local member, confirmed that he had been involved in the discussion on this and gave his support to the proposals.

 

22.6   Chris Dye explained that the report was being presented to the Committee to seek their views.  Timescales for implementation may also require a decision to be made outside of the Committee cycle.

 

22.7   The results of the TRO would be carefully monitored for the impact.  If the results were found to be negative, the TRO would be stopped.

 

22.8   The Committee made comments including those that follow.

 

·         The Committee welcomed people coming to West Sussex and felt that other beaches should be promoted. James Crespi agreed that spreading the demand would be good for the local area and beach preservation.

·         Asked if the TRO would be put into operation during New Year’s Day. James Crespi explained that parking had previously been a problem for New Year’s Day owing to birds being in the field.  This field would now be available for parking.  The intention of the TRO would be for the warm weather periods.

·         Noted the gaps in the traffic on the presentation and asked if drivers were encouraged to close the gaps. James Crespi confirmed that this was encouraged.

·         Queried why the left turn into Piggery Hall Lane was not included in the proposals. Chris Dye explained that there would be cost implications to include this additional restriction.  It was also felt that Piggery Hall Lane was a 2 lane road which could take the load.  The expectation was that traffic would remain on the B road.

·         Asked what alternative transport methods had been considered. James Crespi reported that a version of ‘Boris Bikes’ had been considered, but it was felt that bicycles were not appropriate for people visiting the beach.  WWE could not afford the costs that would allow a park and ride service.  Members commented that visitors to the beach can come from a long way and so bicycles were not appropriate.

 

22.9   Resolved – That the Committee supports the principle of the experimental Traffic Regulation Order and asks Officers and West Wittering Estate to continue the work.

23.

Parking Charges for evening and weekend Public Parking at County Hall, West Street and The Record Office, Orchard Street (SC05(18/19)) pdf icon PDF 62 KB

Report by the Executive Director Economy, Infrastructure & Environment  and the Director of Highways & Transport.

 

The Committee will consider the proposal to use County Hall and Orchard Street Car Parks as a pay and display.

 

 

Additional documents:

Decision:

At its meeting on 30 October 2018, the South Chichester County Local Committee agreed to instruct the Director of Law & Assurance to advertise the Traffic Regulation Order (TRO) to enable the parking charges as detailed in the report to be introduced and, in the absence of any objection, to bring the TRO into operation.

 

The call-in deadline is 7 November 2018.

Minutes:

23.1   The committee considered a report by the Executive Director

Economy, Infrastructure & Environment and Director of Highways & Transport (copy appended to the signed minutes).

 

23.2   Mike O’Horan, Corporate Accommodation Lead, introduced the report and explained the proposals to use County Hall and Orchard Street car parks for pay and display parking.

 

23.3   The Committee made comments including those that follow.

 

·         Asked if public attendance at County Local Committees would be exempt from parking charges. Mike O’Horan reported that attendance at County Council events would be free.

·         Highlighted the concerns raised by Chichester Business Improvement District (BID) about the impact on the vitality of the city and cathedral worshippers on Sunday. Mike O’Horan explained that the next step would be for the proposal to go out for public consultation.  Staff and parking forums had already been consulted.

 

23.4   A member of the public queried if non County Council groups using County Hall would be charged. Mike O’Horan reported that this was a small number of users that would be required to pay for parking.  The users would continue to be able to use the County Hall rooms for free.

 

23.5   Resolved – That the South Chichester County Local Committee agrees to instruct the Director of Law & Assurance to advertise the Traffic Regulation Order (TRO) to enable the parking charges as detailed in the report to be introduced and, in the absence of any objection, to bring the TRO into operation.

24.

Chichester 20mph Speed Limits pdf icon PDF 55 KB

The Committee will consider a paper looking at the effects of the 20mph speed limit that was introduced in Chichester in 2013.

 

The Committee is asked to comment on the paper.

Minutes:

24.1   The committee considered a paper looking at the effects of the 20mph speed limit that was introduced in Chichester in 2013 (copy appended to the signed minutes).

 

24.2   Chris Dye introduced the report and asked the committee for their comments.

 

24.3   The Committee made comments including those that follow.

 

·         Noted the 1.7mph reduction average and queried the cost for implementation and monitoring. Peter Lawrence confirmed that the scheme had been funded from Section 106.  The monitoring had been requested by the Committee when the original scheme had been introduced.  The Committee felt that it would not be necessary to continue monitoring the impact.

·         Commented on speeding campaigns undertaken in Westgate to reduce speeds and felt that additional community support was required to successfully reduce speeds.  Speed indicator devices (SIDs) and police enforcement were also effective.

·         Felt that specific areas could be considered in the future if residents make contact with the committee.

·         Commented that there was not a large impact on the level of accidents reported.

·         Agreed that the report should be used as evidence when similar schemes were considered.

·         Queried how the data would be used. Peter Lawrence reported that the scheme was a case study for the impact of 20mph schemes.  The data would be included in a national study.  The committee proposed that the national study should be considered at the Environment, Communities and Fire Select Committee.

 

24.4   Resolved – That the committee note the report and will bear the results in mind for future 20mph scheme requests.  The committee would also await the results of the national feedback at the Environment, Communities and Fire Select Committee.

25.

Prioritisation of Traffic Regulation Orders 2018/19 SC06(18/19) pdf icon PDF 57 KB

Report by the Director of Highways and Transport and Head of Highways Operations.

 

The committee is asked to consider the report regarding Community requests for Traffic Regulation Orders and agree to progress the two highest scoring TROs from the list attached at Appendix A, subject to any adjustments made at the meeting.

Additional documents:

Decision:

Community requests for Traffic Regulation Orders (TROs) that cost under £3,000 to implement are considered annually by County Local Committees (CLCs).  More complex TROs are considered for progression as a Community Highways Scheme and so fall outside the process.

 

The TRO requests received since July 2017 have been assessed and scored and the results are attached for the CLC to consider and prioritise in line with the Cabinet Member Report for Traffic Regulation Orders – Assessment and Implementation Process (see link in Background Papers) for progression in the 2019/20 works programme.

 

At its meeting on 30 October 2018 the South Chichester County Local Committee agreed to progress the two highest TROs from the list attached at Appendix A

 

The following TROs were agreed for progression:

 

        B2179 Chichester Road – Speed Limit

        King George Gardens – Parking Issue

 

The call-in deadline is 7 November 2018.

Minutes:

25.1   The committee considered a report by the Director of Highways & Transport and the Head of Highway Operations (copy appended to the signed minutes).

 

25.2   Chris Dye introduced the report which showed the community requests that had been received.  The Committee were asked to recommend the two highest scoring Traffic Regulation Orders (TROs) for design and advertisement.

 

25.3   The Chairman reported that a 100 signature petition had been submitted in support for the King George Gardens TRO.

 

25.4   The Committee made comments including those that follow.

 

·         Requested clarity over the costs of implementation. Chris Dye explained that implementation costs added £7,500 so each scheme cost approximately £10,000.  A separate £7,000 was charged to developers for administration costs.

·         The Committee noted the support for the King George Gardens TRO.

·         Commented on the Clay Lane application rejection and the varied speeds for this road. Chris Dye explained that the TRO did not meet policy but resolved to investigate and provide feedback.

·         Discussed the Whitehouse Farm development and the impact that this would have on traffic. Chris Dye explained that works could be picked up as part of the development and resolved to investigate.

·         Discussed the Cawley Road application and noted that whilst the issue was of high importance to the resident involved, the score was low as there was no wider community benefit. Chris Dye resolved to look into the issue and see if there was alternative ways to assist the resident.

·         Queried how the scoring system worked. Chris Dye explained that the scoring looked at elements such safety, stakeholder support, etc.

 

25.5   The Chairman asked if the local members gave support to the TROs in their area. Mr Montyn gave support to the B2179 TRO and Mr Hunt gave support to the King George Gardens TRO.  A King George Gardens resident confirmed that the TRO was also supported by the City Council.

 

25.6   Resolved – That the South Chichester County Local Committee agrees to progress the two highest TROs from the list attached at Appendix A

 

        B2179 Chichester Road – Speed Limit

        King George Gardens – Parking Issue

26.

Community Highway Schemes pdf icon PDF 34 KB

Information report by the Director of Highways and Transport.

 

The Committee is asked to note the update.

Additional documents:

Minutes:

26.1   The committee considered an information report by the Director of Highways and Transport (copy appended to the signed minutes).

 

26.2   Chris Dye introduced the report and explained that the Boxgrove scheme had been successful.  The application for Fishbourne had been unsuccessful and Chris Dye would be working with the parish council to consider an amended application next year.

 

26.3   The Committee made comments including those that follow.

 

·         Sought an update on the Westhampnett Cycleway scheme.  - Chris Dye explained this scheme was being delivered at the developers expense.

·         Thanked Chris Dye for his work on the Fishbourne scheme. Chris Dye reported that the moderation panel had not supported the application and that he would look into this.

·         Thanked Chris Dye for this work on the Boxgrive scheme.  – Chris Dye reported that there had been good community effort for the scheme.

 

26.4   Resolved – That the Committee notes the update.

27.

Community Initiative Funding (SC07(18/19)) pdf icon PDF 72 KB

Report by the Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Decision:

The Community Initiative Fund is a County Local Committee (CLC) administered fund that provides assistance to local community projects.  Bids should show evidence of projects that have the support of the community and make a positive impact on people’s wellbeing and support The West Sussex Plan.

 

At its meeting on 30 October 2018 the South Chichester County Local Committee considered the Community Initiative Funding applications received via the West Sussex Crowd as set out in Appendix A.

 

Application 266/SC – Eartham Village Hall new boiler appeal, was withdrawn by the applicant after the papers were dispatched.

 

The following pledges were approved:-

 

253/SC – Chichester Forest Schools CIC, Space to Breathe, up to £1,500 towards equipment for the program.

 

274/SC – The Life Adventure, Selsey Sea Bathing Society, up to £600 towards cost of website development and hosting, paid social media advertising and producing flyers.

 

The call-in deadline is 7 November 2018.

Minutes:

27.1   The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes).

 

27.2   Resolved - That the following awards be made:

 

·         253/SC – Chichester Forest Schools CIC, Space to Breathe, up to £1,500 towards equipment for the program.

 

·         274/SC – The Life Adventure, Selsey Sea Bathing Society, up to £600 towards cost of website development and hosting, paid social media advertising and producing flyers.

28.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (SC08(18/19)) pdf icon PDF 51 KB

Report by Executive Director of Children, Adults, Families, Health & Education and the Head of School Effectiveness

 

The Committee are asked to approve the nomination of Authority School Governor as set out in the report.

Additional documents:

Decision:

The function of the nomination of school governors to maintained schools and academies is delegated to County Local Committees (CLCs) as it enables county councillors to maintain a valuable link with the schools and helps promote to the wider public the important role of school governors.

 

Under the Education Act 2011 local authority governors are nominated by the local authority but appointed by the governing body. The CLC can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

 

At its meeting on 30 October 2018 the South Chichester County Local Committee considered the nomination for appointment of Local Authority Governor set out in Appendix A:

 

During the Urgent Matters agenda item, the Committee agreed to also consider an appointment that had been received after the papers had been dispatched:-

 

·         Chichester Nursery School

Mrs Sophie Elsdon for a four year term

 

The Committee approved the following nominations under the 2012 Regulations:

 

Nominations for appointments:

 

·         The March C. E. Primary School

Mr Rod Hague for a four year term

 

·         Chichester Nursery School

Mrs Sophie Elsdon for a four year term

 

The call-in deadline is 7 November 2018.

 

Minutes:

28.1   The Committee considered a report by the Executive Director of Children, Adults, Health & Education and the Head of School Effectiveness (copy appended to the signed minutes).

 

28.2   Resolved – That the following nominations for appointments under the 2012 Regulations be approved:

 

·         The March C. E. Primary School

Mr Rod Hague for a four year term

 

·         Chichester Nursery School

Mrs Sophie Elsdon for a four year term

29.

Items for Future Meetings

• Road Space Audit Update

• Growth Update

• Community Initiative Funding

• Local Authority Governor Nominations

Minutes:

29.1   The Chairman referred the members to the list of items that were proposed for the next meeting.

30.

Date of Next Meeting

The next meeting of the Committee will take place at 7.00 pm on Tuesday 5 February 2019 in Committee Room 3, County Hall, West Street, Chichester, PO19 1RQ.

 

Members wishing to place an item on the agenda should notify Adam Chisnall via email: adam.chisnall@westsussex.gov.uk or phone on 033 022 28314.

Minutes:

30.1   The Committee noted that its next scheduled meeting would take place on 5 February 2019 in Committee Room 3 at County Hall, Chichester.