Agenda and minutes

Venue: Elsted Village Hall, Midhurst, GU29 0JY

Contact: Adam Chisnall on 033022 28314  Email:  adam.chisnall@westsussex.gov.uk

Items
No. Item

1.

Election of Chairman and Vice Chairman

The Committee is asked to elect a Chairman and Vice Chairman for the North Chichester County Local Committee for the 2018/19 municipal year.

Minutes:

1.1     RESOLVED that Mrs Janet Duncton be elected Chairman of the North Chichester County Local Committee for the municipal year 2018/19.

 

1.2     RESOLVED that Mr Viral Parikh be elected the Vice Chairman of the North Chichester County Local Committee for the municipal year 2018/19.

 

1.3        In the absence of the Chairman, the Vice Chairman chaired this

meeting.

 

 

 

2.

Welcome and introductions

The members of North Chichester County Local Committee are David Bradford, Janet Duncton, Kate O'Kelly, and Viral Parikh.

Minutes:

2.1     The Chairman welcomed everyone to the meeting.  Members and Officers introduced themselves. 

 

2.2     The Chairman highlighted information available for residents on the ‘What Matters to You’ Survey and Scam Prevention.

 

3.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt, contact Democratic Services before the meeting.

Minutes:

3.1     Mr David Bradford declared a personal interest in that he used to run a business with the local Parish Council Chairman who was present this evening.

 

 

4.

Minutes pdf icon PDF 64 KB

To confirm the minutes of the meeting of the Committee held on 6 March 2018 (cream paper).

Minutes:

4.1     RESOLVED – that the minutes of the North Chichester County Local

Committee meeting held on 6 March 2018 be approved as a correct record and be signed by the Chairman.

5.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

Minutes:

5.1     The Committee agreed to consider a Community Initiative Funding application from Equine Partners CIC for the Teens Construct to Connect project.  The Chairman explained that this had not been included in the original despatched agenda.  The details of the project were available online and had been circulated to Members in advance.  The application would be considered at agenda item 8.

 

 

6.

Progress Statement pdf icon PDF 40 KB

The document contains brief updates on statements of progress made on issues raised at previous meetings.

 

The Committee is asked to note the report.

Additional documents:

Minutes:

6.1     Members considered the statement on matters arising from previous meetings (copy appended to the signed minutes).   The following comments were made:

 

·         Steven Moorley from Midhurst Town Council asked when a planning application would be submitted with regard to the Midhurst Household Waste Recycling site.  The Chairman stated that he would ask Officers to get back to Mr Moorley with a response.

7.

Velo South pdf icon PDF 308 KB

Attendance from CSM Active to talk about the Velo South event which is happening on 23 September 2018.

 

A map of the route is included.

Additional documents:

Minutes:

7.1     The Chairman welcomed Matt Hodgson and Richard Relton from CSM Active who provided a presentation to the Committee about the proposed closed road cycle event planned for 23 September.  A copy of the presentation was attached to the minutes.

 

 

7.2     Following the presentation the following issues were raised and responses made:

 

·         South East Coast Ambulance Service (SECAmb), West Sussex County Council (WSCC), Chichester District Council (CDC) and Horsham District Council (HDC) have been fully engaged in the planning of the event and part of safety advisory groups.

·         CSM Active was a private company not a Charity.  They confirmed that they were not expected to make a profit from the first year of the event.

·         Residents expressed concern that those with homes and businesses on the closed route would essentially be ‘trapped’ in their homes for up to 9 hours.  Those with no driveways asked where they would park their vehicles.  CSM Active stated they were working along the route to identify other locations that residents can park.

·         Some residents who live on the route stated that they had not received the original leaflet through the door.  CSM Active apologised and confirmed that a third party organisation had been used to deliver the leaflets but that they would be undertaking a second round of deliveries soon.

·         A Member asked if local residents could join in for small sections of the route.  CSM Active responding stating that for safety reasons this would not be possible. However communities were being encouraged to put on events around the route.

·         Concern was raised that no formal decision had been made by WSCC to close the roads.  Matt Davey from WSCC was present in the audience and stated that CSM Active had engaged the County Council requesting Temporary Traffic Regulation Orders (TTRO) to allow road closures.  There was no requirement for the Council to make a formal decision about the road closures as the event does not involve expenditure by the Council.  Mr Davey also confirmed that the process for a TTRO would not require public consultation.

·         The Chairman and CSM Active encouraged anyone with specific concerns about access to contact the CSM Active helpdesk to discuss individual requirements.

 

8.

Community Initiative Funding (NC02(18/19)) pdf icon PDF 70 KB

Report by the Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Minutes:

8.1     The Committee considered a report by the Director of Law and Assurance (copy appended to the signed minutes), which detailed applications for Community Initiative Funding. The Committee debated the respective merits of the projects for which funding was sought.

 

8.2     Resolved – that the following pledge was approved:-

 

        229/NC – Teens Construct to Connect, up to £1000– Towards a hen coup and equine assisted learning sessions.

9.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (NC01(18/19)) pdf icon PDF 48 KB

Report by Director of Education and Skills.

 

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Additional documents:

Minutes:

9.1       The Committee considered a report by the Director of Education and Skills (copy attached to the signed minutes).

 

9.2.      Resolved –That the Committee approved the following nominations for appointments:-

 

       Mr Chris Hawker to Rogate C.E. Primary School for a four year term

       Mrs Laura Jandac to Midhurst Primary School for a four year term

10.

Talk With Us

To invite questions from the public present at the meeting on subjects other than those on the agenda. The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

Minutes:

10.1   The Chairman invited questions from those in attendance and the following matters were discussed:

 

·         Margaret Guest asked Members to ensure that the County Council always consider rural issues when making decisions or starting new initiatives or projects.  She suggested they come together with the Members of other rural areas across West Sussex and lobby the Cabinet to ‘rural proof’ any decisions.  The Chairman agreed this was a good suggestion and stated that with the CLC support he would ask the question to Cabinet.

·         There was a request that the strength of feeling and number of concerns about the proposed Velo South event be feedback to the decision makers at WSCC.

·         It was confirmed that a petition would need 3000 signatures before it could be considered at a County Council meeting.

·         Representatives from Rogate Parish Council questioned a Traffic Regulation Order to alter waiting restrictions in a scheme that had previously agreed not to include any yellow lines.  The Area Highways Manager confirmed that an independent road safety audit had been undertaken and recommended some lines.  Representatives from Rogate and the local Member stated that they had not been made aware that such an audit would be undertaken when the scheme was originally agreed.  They suggested this should have been made clearer and should be made clearer to those applying for Highway Schemes in the future.

 

11.

Date of Next Meeting

The next meeting of the Committee will take place at 7.00 pm on Tuesday 6 November 2018 at a venue to be confirmed.

 

Members wishing to place an item on the agenda should notify Adam Chisnall via email: adam.chisnall@westsussex.gov.uk or phone on 033022 28314.

Minutes:

11.1   The Chairman confirmed that the next meeting of the North Chichester County Local Committee would be held on Tuesday 6 November 2018 at a venue to be confirmed.