Agenda, decisions and minutes

The members of the North Chichester County Local Committee are David Bradford, Janet Duncton, Kate O'Kelly, and Viral Parikh.

1.1        The Chairman welcomed everyone to the meeting.   Members and Officers introduced themselves.

1.2        The Chairman thanked Adam Chisnall, previous Democratic Services Officer to the Committee and welcomed Jenna Barnard who is new to the role.

The Committee is asked to elect a Chairman and Vice Chairman for the North Chichester County Local Committee for the 2019/20 municipal year.

2.1     RESOLVED that Mrs Janet Duncton be elected Chairman of the North Chichester County Local Committee for the municipal year 2019/20.

2.2     RESOLVED that Mr David Bradford be elected the Vice Chairman of the North Chichester County Local Committee for the municipal year 2019/20.

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt, contact Democratic Services before the meeting.

3.1     None declared.

To confirm the minutes of the meeting of the Committee held on 05 March 2019 (cream paper).

4.1     Resolved – that the minutes of the meeting held on 5 March 2019  be approved as a correct record and signed by the Chairman.

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

5.1     Further to the current CLC review that is taking place, members agreed to take 5 minutes to discuss their collective views, the format and purpose of CLC and different options for the future.

·       The main item that came up on this issue from both the members and the residents was that it was felt that there would be better attendance from across the CLC if there was a more central/fixed location venue for this committee.

·       Kate O’Kelly took the opportunity to stress the importance of CLC’s, the funding available to small/local charities/organisations and to lose them would have a great impact on communities.

The document contains brief updates on statements of progress made on issues raised at previous meetings.  The Committee is asked to note the document.

6.1     The Committee considered the progress statement on matters arising from previous meetings (copy appended to the signed minutes).

6.2     Resolved – That the Committee notes the progress statement.

The attached report by Executive Director of Place and Director of Highways, Transport and planning details the results of a recent consultation to formalise the use of School Keep Clear markings at 20 schools in the North Chichester CLC area.

The North Chichester CLC is asked to authorise the Director of Law and Assurance to bring the Traffic Regulation Order into operation at the contested schools as advertised.

At its meeting on 11 June 2019, It was resolved that the North Chichester County Local Committee;

 · Authorises the Director of Law & Assurance to bring the School Keep Clear Traffic Regulation Order into operation as advertised, for all areas, but to defer Compton at this time, by a unanimous vote.

 · Requests that officers undertake further consultation and communication with the Local Member, Viral Parikh, into the area of Compton, by a unanimous vote. The decision regarding this area will then be deferred to the next County Local Committee meeting, or under ‘Urgent Actions’ should it be deemed necessary.

The call-in deadline is 18 June 2019

7.1     Resolved – That the North Chichester County Local Committee;

 · Authorises the Director of Law & Assurance to bring the School Keep Clear Traffic Regulation Order into operation as advertised, for all of the areas to include Loxwood & Midhurst but excluding the area of Compton, by a unanimous vote.

 · Requests that officers undertake further consultation and communication with the Local Member, Viral Parikh, into the area of Compton, by a unanimous vote.

There are no Community Initiative Fund Pitches to consider at this meeting.

The Committee is asked to note the attached funding summary report.

8.1 The Committee considered a summary of the funding period 2017/18 and the period 2018/19.

The Committee is asked to consider the attached report by the Director of Law and Assurance.

9.1     The Committee considered the report by the Director of Law and Assurance (copy appended to the signed minutes).

6.2     Resolved – That the Committee notes the report.

Report by Director of Education and Skills.

The Committee are asked to approve the nomination of Authority School Governor as set out in the report.

The function of the nomination of school governors to maintained schools and academies is delegated to County Local Committees (CLCs) as it enables county councillors to maintain a valuable link with the schools and helps promote to the wider public the important role of school governors.

Under the Education Act 2011 local authority governors are nominated by the local authority but appointed by the governing body. The CLC can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

At its meeting on 11 June 2019 the North Chichester County Local Committee approved the following nominations under the 2012 Regulations:

Nomination for appointment:

• Ms Barbara Murrell to Camelsdale Primary School for a four-year term

The call-in deadline is 18 June 2019

10.1   The Committee considered a report by the Director of Education and Skills (copy appended to the signed minutes).

10.2   Resolved – that the following nomination for appointment under the 2012 Regulations be approved:

• Ms Barbara Murrell to Camelsdale Primary School for a four-year term

To invite questions from the public present at the meeting on subjects other than those on the agenda. The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

11.1   The Chairman introduced the item and advised that the open forum was an opportunity for comments and questions to be raised on items not already on the agenda, and over which the County Council has jurisdiction. The following issues were raised, and responses made.

·       Councillor and Westbourne Resident, Roy Briscoe, expressed concerns after he received several reports that the pupils at Little Green School have been damaging the fabric of the Grade 2 listed building. Members agreed to investigate this issue and with the possibility of the local member writing to the school if the building is no longer under our control.

·       Local resident asked what the current situation was with ‘Velo South’, would there be a plan for another one? – Members confirmed that there is no plan for one in 2019 and that this is very unlikely to even return to West Sussex. Nick gave some information on the ‘Major Events Protocol’ and how this would protect from previous issues experienced in 2018.

·       Local resident asked how as a committee the advertising and awareness is raised for the CLC meeting’s, as the turnout is so small it was disappointing.
Officers confirmed that we use, Facebook, Twitter, Emails, Posters, Towns and Parishes and Libraries. Members agreed that we could be better engaged with the more rural areas and elder community members and resolved to look in to ways of doing so.

·       Local Resident asked if members were aware of any new plans for rural policing and the possibility of more PCSO’s. Members agreed that there was not enough rural coverage and Katie Bourne has committed to upping the number of PCSO’s in these areas.

The next meeting of the Committee will take place at 7.00 pm on Tuesday 12 November 2019, at a venue to be confirmed.

Members wishing to place an item on the agenda should notify Jenna Barnard via email: jenna.barnard@westsussex.gov.uk or phone on 033 022 24525.

12.1   The Chairman confirmed that the next meeting of the North Chichester County Local Committee would be held on 12 November 2019 at a venue to be confirmed.