Agenda, decisions and minutes

17.1 The Chairman welcomed members of the public and the Committee to the meeting and asked officers and members to introduce themselves.

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

18.1 There were none.

To confirm the minutes of the meeting of the Joint Western Arun Area Committee held on 19 June 2019 (cream paper).

19.1 RESOLVED That the minutes of the last meeting held on 19 June 2019 be approved as a correct record and signed by the Chairman.

Items not on the agenda, which the Chairman of the meeting is of the opinion, should be considered as a matter of urgency by reason of special circumstances.

20.1 There were none.

Members of the Public have the oppurtuinty to ask questions of their elected representatives.

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow for more substantive answers to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@Westsussex.gov.uk

21.1 The Chairman invited members of the public to address the committee and ask questions on matters not already on the agenda. In response to questions the following information was provided.

21.2 Willows edge – The area Highways manager advised that this part of the highway was not an adopted highway. If it was adopted a safety audit would be completed.

21.3 Comments and concerns were raised over Council expenditure of £400,000 spent for the annual staff conference and the separate purchase of a drone located at County Hall. It was asked if Parish Councils were expected to pay for these. It was advised they were not.

A local Sussex Police representative will be in attendance to update Members on Community Policing issues and answer questions.

Latest crime statistics are to follow Details of reported crime can be found at: https://www.police.uk/

22.1 A written update was provided to the committee as police representatives were unable to attend on the evening. It was noted that there had been an average of 10% increase in crime rates across the area.

22.2 Members also noted that Aldwick East & West Should be separated and Felpham should be listed as two separate wards. Members were encouraged to provide written questions ahead of the meeting to Democratic Services if they had any in depth questions to ask.

23.1 The Area Highways Manager provided an update to the Committee on the Bognor Regis Feasability study on the A259. It was commented that it was very important for all tiers of Government to be involved in the study and the County Council would accept comments and questions from them regarding the study.

23.2 It was requested that an item be put forward to the H7T Subgroup on the matter to be discussed, to then be forwarded to the Joint area committee at a later date.

The Committee is asked to recieve the notes of the Highways and Transport subgroup and consider any recommendations from the last meeting that took place on 22 October.

24.1 The Committee received the written notes from the Highways and transport sub group and considered the recommendations included under the relevant agenda item.

Report by Executive Director Economy, Infrastructure & Environment.

The County Council Members of the Committee are asked to consider the TROs and prioritise the top two for progression.

The Committee considered the written report by the Director of Highways and Transport and Head of Highways Operations and the recommendation from the Highways and Transport Subgroup.

The Committee reviewed the Traffic Regulation Order included in the report at Appendix A and RESOLVED that the following Traffic Regulation Order be progressed as a priority:

·       M3004802 – Westlands Lane – Request for junction protection

The call in deadline for this decision is 5 December 2019.

25.1 The Committee considered the written report by the Director of Highways and Transport and Head of Highways Operations and the recommendation from the Highways and Transport Subgroup.

25.2 The Committee reviewed the Traffic Regulation Order included in the report at Appendix A and RESOLVED that the following Traffic Regulation Order be progressed as a priority:

·       M3004802 – Westlands Lane – Request for junction protection

The call in deadline for this decision is 5 December 2019.

Report by the Director of Law and Assurance.

The report summarises Community Initiative Funding Applications submitted vie the West Sussex Crowd. The Committee is invite to consider the applications and pledge funding as appropriate.

The Committee considered the written report from the Director of Law and Assurance. The Committee considered each application individually and on its merots. The County Council Members of the Committee RESOLVED that the following pledges be approved:

a)   402/JWAAC – EcoSwap, ‘EcoSwap community workshops’, up to £1,000– towards delivering inter-generational workshops teaching residents sustainable skills through making, mending and re-purposing.

The following application be deferred:

b)   416/JWAAC – Bognor Regis Baptist Church, ‘Bognor Church toilet facilities’ – to allow evidence of community support.

the following applications to be rejected:

c)   445/JWAAC – Frame of Mind CIC, ‘Picturing a brighter future’ – as there was no evidence of member support or engagement
 

d)   446/JWAAC – Radio Respect CIC, ‘Radio Respect dedicated to mental health’ – as there was no evidence of member support or engagement.

the following Microfund applications be approved:

e)   447/JWAAC – Men’s Shed Allotments, ‘Bognor Regis Men’s Shed’, £749.42 - towards purchasing eight wooden potting sheds and other materials for the group's two double allotment plots at Chichester Road Allotment site.

f)    448/JWAAC – Regis Primary Care Network Community Board, ‘Bognor Health & Wellbeing Fun Day’, £725.00 – towards the cost of event marketing and publicity plus hiring four community music groups.

And the following Microfund application be rejected.

g)   457/JWAAC – Making Theatre Gaining Skills CIF, ‘Sound equipment for Bognor Institute of Laughter’ - as there was no evidence of member support or engagement.

The call in deadline for this decision is 5 December 2019.

26.1 The Committee considered the written report from the Director of Law and Assurance. The Committee considered each application individually and on its merots. The County Council Members of the Committee RESOLVED that the following pledges be approved:

a)   402/JWAAC – EcoSwap, ‘EcoSwap community workshops’, up to £1,000– towards delivering inter-generational workshops teaching residents sustainable skills through making, mending and re-purposing.

The following application be deferred:

b)   416/JWAAC – Bognor Regis Baptist Church, ‘Bognor Church toilet facilities’ – to allow evidence of community support.

the following applications to be rejected:

c)   445/JWAAC – Frame of Mind CIC, ‘Picturing a brighter future’ – as there was no evidence of member support or engagement
 

d)   446/JWAAC – Radio Respect CIC, ‘Radio Respect dedicated to mental health’ – as there was no evidence of member support or engagement.

the following Microfund applications be approved:

e)   447/JWAAC – Men’s Shed Allotments, ‘Bognor Regis Men’s Shed’, £749.42 - towards purchasing eight wooden potting sheds and other materials for the group's two double allotment plots at Chichester Road Allotment site.

f)    448/JWAAC – Regis Primary Care Network Community Board, ‘Bognor Health & Wellbeing Fun Day’, £725.00 – towards the cost of event marketing and publicity plus hiring four community music groups.

And the following Microfund application be rejected.

g)   457/JWAAC – Making Theatre Gaining Skills CIF, ‘Sound equipment for Bognor Institute of Laughter’ - as there was no evidence of member support or engagement.

The call in deadline for this decision is 5 December 2019.

Report by Director of Educations and Skills.

The Committee is asked to approve the nominations of Authority School Governors as set out in the report.

The Committee considered the written report from the Director of Education and Skills and the recommendation included in the report. It was RESOLVED that the following Nomination for Local Authority Governor reappointment be approved:

Mrs Hedda Wells to Eastergate C.E Primary School for a further four year term.

The call in deadline for this decision is 5 December 2019.

27.1 The Committee considered the written report from the Director of Education and Skills and the recommendation included in the report. It was RESOLVED that the following Nomination for Local Authority Governor reappointment be approved:

Mrs Hedda Wells to Eastergate C.E Primary School for a further four year term.

The call in deadline for this decision is 5 December 2019.

The Committee will appoint a County Council Member to the position of Chairman for the Highways and Transport Subgroup.

28.1 The Committee were notified that the previous Chairman of the H&T subgroup had resigned and a new Chairman would need to be appointed from County Members for the remainder of the year.

28.2 It was RESOLVED that Cllr Ashvin Patel be appointed as Chairman of the Highways and Transport Subgroup.

The Committee received a written report by the Director of Highways and Transport and the recommendation from the Highways and Transport Subgroup.

The Committee considered the order and the views raised by members of the committee. The County Council Members of the Committee RESOLVED that:

Having considered the objections to the proposal, the County Council Members authorise the Director of Law and Assurance to make the order as advertised and for the proposed restrictions to be implemented.

The call in deadline for this decision is 5 December 2019.

29.1 The Committee received a written report by the Director of Highways and Transport and the recommendation from the Highways and Transport Subgroup.

29.2 The Committee considered the order and the views raised by members of the committee. The County Council Members of the Committee RESOLVED that:

29.3 Having considered the objections to the proposal, the County Council Members authorise the Director of Law and Assurance to make the order as advertised and for the proposed restrictions to be implemented.

The call in deadline for this decision is 5 December 2019.

The next meeting of the Committee will take place on 17 March 2020 at a venue to be confirmed.  Members wishing to place an item on the agenda please notify Jack Caine on 033 02 228941 via email: jack.caine@Westsussex.gov.uk.

30.1 It was confirmed that the next meeting of the Joint Western Arun area Committee would take place on the 11 March 2020 at the Regis School in Bognor Regis, starting from 7pm.