Agenda, decisions and minutes

Venue: The Regis School (Main Hall), Westloats Lane, Bognor Regis, PO21 5LH

Contact: Jack Caine on 033 022 28941  Email:  jack.caine@westsussex.gov.uk

Items
No. Item

1.

Welcome

Minutes:

1.1 The Chairman welcomed members of the public to the meeting and asked Committee members and Officers to introduce themselves. The Chairman welcomed new Members of the Committee to the meeting who had been appointed following the recent election.

2.

Appointments

(a)     Appointment of Chairman of the Joint Western Arun Area Committee Chairman of the County Local Committee (CLC).

The Chairman for 2018/19 will be a County Councillor. Nominations will be invited from County Councillors. (All Members to vote).


(b)   Appointment of Vice Chairman of JWAAC

Nominations will be invited from District Councillors (all members to vote)


(c)     Confirmation of a Lead Member from Arun District Council.

This appointment is made by the Leader of Arun District Council and will be confirmed.

(d)     Appointment of Chairman of the Highways and Transport Sub Group.

Nominations will be invited from County Councillors.


(e)    Appointment of representatives to the Community Initiative Funding Sub Group (WSCC Fund)

Members of the Community Initiative Funding Sub Group is to be agreed by JWAAC. Current Membership is:
Hilary Flynn (WSCC)
Derek Whittington (WSCC)
Paul English (ADC)
John Charles (ADC)
Lillian Riachardson (Parish Council)
Michael Pickthall
 (Parish Council)


(f)     Appointment of representatives to the Conservation Area Advisory Committee

The Terms of Reference for the above advisory committee require annual nominations for one representative and one substitute from a Town or Parish Council. The current appointed representative for JWAAC is Cllr Mrs Richardson from
 Aldwick Parish Council. There is no substitute representative.

Minutes:

2.1 it was RESOLVED that the following appointments be made:

 

2.2 Cllr David Edwards as the Chairman for the Joint Western Arun Area Committee

 

2.3 Cllr Matthew Stanley confirmed as the Lead Member from Arun District Council and the Vice-Chairman for JWAAC

2.4 Cllr Derek Whittington as Chairman for the Highways and Transport Subgroup

 

2.5 Cllrs Hilary Flynn, Derek Whittington, Jane Hamilton, Faye Cutterson, Lillian Richardson and Michael Pickthall to the Community Initiative Fund subgroup.

 

2.6 Cllr Lillian Richardson as the Respresentative to the Conservation Area Advisory Sommittee and Cllr Jayne Wilde as substitute representative.

3.

Declarations of Interest

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

Minutes:

3.1 There were none.

4.

Minutes pdf icon PDF 53 KB

To confirm the minutes of the meeting of the Joint Western Arun Area Committee held on 6 February 2019 (cream paper).

Minutes:

4.1 it was RESOLVED that the Minutes of the last meeting held on 6 February 2019 be approved as a correct record and signed by the Chairman.

5.

Urgent Matters

Items not on the agenda, which the Chairman of the meeting is of the opinion, should be considered as a matter of urgency by reason of special circumstances.

Minutes:

5.1 There were none.

6.

Community Policing Update pdf icon PDF 16 KB

A local Sussex Police representative will be in attendance to update Members on Community Policing issues and answer questions.

 

Latest crime statistics are to follow Details of reported crime can be found at: https://www.police.uk/.

 

A question has been submitted from Felpham Parish Council and has been forwarded to Police representatives to respond to at the meeting (attached).

Minutes:

6.1 The Chairman invited Inspector Daniel West to the meeting to present crime statistics for the area and provide an update.

 

6.2 The following was advised:

 

·       Small increase in vehicle related crime over the year

·       Detail provide over how these figures were being mitigated.

·       Use of alternative reporting methods, such as social media.

·       REBOOT – Youth Early intervention scheme

·       Anti-social behaviour levels in the town centre.

·       The criminal act of cuckooing is still continuing to occur, however work is being done to combat this.

 

6.3 In response to questions asked by the committee it was advised that:

 

·       Members of the public could contact the police via email. This information was available on the police website.

7.

Terms of Reference pdf icon PDF 50 KB

The Committee are asked to note the following terms of reference:

1.   Joint Western Arun Area Committee

2.   JWAAC Highways and Transport Subgroup.

Additional documents:

Minutes:

7.1 The Committee noted the terms of reference that had been included for information within the agenda for noting.

8.

Presentation on IPEH

Following a request from a request from the Committee, West Sussex County Council Officers have been invited to provide a presentation on the Integrated Prevention and Earliest Help (IPEH) services.

Minutes:

8.1 The Committee received a presentation from the Hub Systems Lead for Arun on the Intervention, prevention and earliest help (IPEH) project. The presentation included details on the following:

 

·       Poverty and Deprivation

·       Health

·       Education and Training

·       Early Help Plans

·       Centres that the service operates from

·       Continuum of need

·       Partnerships

·       Ongoing work.

 

8.2 The Chairman thanked officers for the informative presentation

9.

'Talk With Us' - Public Question Time (15 Minutes) pdf icon PDF 66 KB

Members of the Public have the oppurtuinty to ask questions of their elected representatives.

 

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow for more substantive answers to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@Westsussex.gov.uk

Minutes:

9.1 The Chairman invited members of the public to address the committee with any questions relating to matters not on the agenda.

 

9.2 a member of the public raised concerns about the Eastergate bypass and was advised a written response would be provided.

9.3 Comments were raised over the implementation of the 20mph speed limit in Felpham, although there were also messages of support for the change in the limit.

 

9.4 Members of the committee were requested by a member of the public to visit their local Community interest companies to understand how they operate within the community, in addition to how members of the committee could better utilise them.

10.

Highways and Transport Subgroup (WA01(19/20)) pdf icon PDF 78 KB

The Committee are asked to note the Notes from the last meeting of the Highways and Transport subgroup and consider any recommendations.

 

Notes to follow.

 

There is one recommendation for consideration with a report attached. Recommendation as follows:

 

The Sub-Group considered the report and recommendation from the Executive Director for Place and Director of Highways, Transport and Planning. The group supported the recommendation included and requested it be put forward to the Joint Western Arun Area Committee for consideration. It was therefore RECOMMENDED that the county council Members of Joint Western Arun Area Committee, having considered the responses to the formal consultation and petition, authorise the Director of Highways, Transport and Planning to install the scheme.

 

Additional documents:

Decision:

The Committee received the notes of the last Highways and Transport Subgroup and considered the report and the following recommendation included:

 

The Sub-group considered the report and recommendation from the Executive Director for Place and Director of Highways Transport and Planning. The Group supported the recommendation included and requested it be put forward to the Joint Western Arun Area Committee for consideration. It was therefore

 

RECOMMENDED that the County Council Members of the Joint Western Arun Area Committee, having considered the responses to the formal consultation and petition, authorise the Director of Highways, Transport and Planning to install the scheme.

The Committee discussed the merits of the Traffic Regulation Order and agreed that it was necessary for the interest of safety of residents to install the scheme. It was therefore

 

RESOLVED that the County Council Members of the Joint Western Arun Area Committee, having considered the responses to the formal consultation and petition, authorise the Director of Highways, Transport and Planning to install the scheme detailed in the report.

The Call in deadline is 27 June 2019.

 

Minutes:

10.1 The Committee received the notes of the last Highways and Transport Subgroup and considered the report and the following recommendation included:

 

The Sub-group considered the report and recommendation from the Executive Director for Place and Director of Highways Transport and Planning. The Group supported the recommendation included and requested it be put forward to the Joint Western Arun Area Committee for consideration. It was therefore

 

RECOMMENDED that the County Council Members of the Joint Western Arun Area Committee, having considered the responses to the formal consultation and petition, authorise the Director of Highways, Transport and Planning to install the scheme.

10.2 The Project Manager from Place Services was invited to present the scheme to the committee and answer questions. There was a significant level of debate regarding the use of funds to install the order and the impact it would have. Some members considered the use of funding in this way was inappropriate, whereas the majority of the committee felt it was in the interest of safety to the residents.

 

10.3 The Committee discussed the merits of the Traffic Regulation Order and agreed that it was necessary for the interest of safety of residents to install the scheme. It was therefore

 

10.4 RESOLVED that the County Council Members of the Joint Western Arun Area Committee, having considered the responses to the formal consultation and petition, authorise the Director of Highways, Transport and Planning to install the scheme detailed in the report.

 

11.

Community Initiative Funding (WA02(19/20)) pdf icon PDF 72 KB

Report by the Director of Law and Assurance.


Members are asked to consider the Community Initiative Fund Applications and pledge funds accordingly.

Additional documents:

Decision:

At its meeting on the 19 June 2019 the Joint Western Arun Area Committee considered applications to the Community Initiative Fund.

 

The Committee considered each application on its merits and it was RESOLVED that the following pledges be approved:

 

341/JWAAC – Just Different, Click for Change, up to £500.00 towards the cost of producing and editing a promotional video of a disabled presenter education primary school children

 

342/JWAAC – Bognorphenia, Our Generation Young People’s Day, Up to £2,500 toward security and marquee hire/purchase costs for a two day volunteer led performing arts event

349/JWAAC – Radio Respect CIC, Radio Respect CIC on FM, up to £5,000 toward purchasing and updating studio equipment and applying for a community license.

363/JWAAC – Community Play Centre @ Walberton, Community Play Centre all-weather garden, up to £1,000 toward resurfacing the soft play area and laying rubber mulch to patio

371/JWAAC – Bognor Regis Town Youth Football Club, Bognor Youth FC goes for goals, up to £1,000 toward purchasing a pair of portable goals.

 

The Call in deadline is 27 June 2019.

Minutes:

11.1 At its meeting on the 19 June 2019 the Joint Western Arun Area Committee considered applications to the Community Initiative Fund.

 

11.2 The Committee considered each application on its merits and it was RESOLVED that the following pledges be approved:

 

341/JWAAC – Just Different, Click for Change, up to £500.00 towards the cost of producing and editing a promotional video of a disabled presenter education primary school children

 

342/JWAAC – Bognorphenia, Our Generation Young People’s Day, Up to £2,500 toward security and marquee hire/purchase costs for a two day volunteer led performing arts event

349/JWAAC – Radio Respect CIC, Radio Respect CIC on FM, up to £5,000 toward purchasing and updating studio equipment and applying for a community license.

363/JWAAC – Community Play Centre @ Walberton, Community Play Centre all-weather garden, up to £1,000 toward resurfacing the soft play area and laying rubber mulch to patio

371/JWAAC – Bognor Regis Town Youth Football Club, Bognor Youth FC goes for goals, up to £1,000 toward purchasing a pair of portable goals.

 

12.

Community Initiative Fund - Microfund pdf icon PDF 61 KB

The Committee is asked to note the attached report.

Minutes:

12.1 The Committee noted the decision taken by the Cabinet Member for Safer, Stronger Communities regarding the Microfund.

13.

Arun Growth Programme Update pdf icon PDF 36 KB

Minutes:

13.1 The Committee noted the update included in the agenda papers.

14.

Authority School Governors pdf icon PDF 24 KB

The Committee is asked to note the vacancy list as attached.

 

 

Minutes:

14.1 The Committee noted the existing vacancy listed in the agenda papers.

15.

Items raised by Parish and Town Councils

Parish and Town representatives are invited to raised issues for discussion and agenda items for future meetings.

Minutes:

15.1 The Committee discussed the work of JWAAC and possible future items for discussion.

 

15.2 It was requested that Bognor Town Regeneration be added to an agenda for a future meeting.

16.

Date of Next Meeting

The next meeting of the Committee will take place on 27 November 2019 at a venue to be confirmed. Members wishing to place an item on the agenda please notify Jack Caine on 033 02 228941 via email: jack.caine@Westsussex.gov.uk.

Minutes:

15.1 The date of the next meeting was confirmed as 27 November 2019 at a venue to be confirmed.