Agenda and minutes

1.1 The Chairman welcomed everyone to the meeting.

(a)        Appointment of Chairman of the Joint Eastern Arun Area Committee (JEAAC)

The Chairman for 2018/19 will be a Town or Parish Councillor.  Nominations will be invited from Parish and Town Councillors (All Members to vote)

(b)       Appointment of Vice Chairman of JEAAC and Chairman of the County Local Committee (CLC)

Nominations will be invited from County Councillors (County Councillors only to vote)

(c)        Appointment of a Lead Member from Arun District Council.

This appointment was made by the Leader of Arun District Council and is confirmed as Cllr Terry Chapman

(d)    Appointment of Chairman of the Highways and Transport Sub Group.

Nominations will be invited from County Councillors.  (County Councillors only to vote)

(e)    Appointment of representatives to the Community Initiative Funding Sub Group (WSCC Fund)

Membership of the Community Initiative Funding Sub Group is to be            agreed by JEAAC.   Current membership is as follows:

                   Deborah Urquhart (WSCC)

                   Emma Neno (ADC)

                   Geraldine Walker (Parish Council)

 (f)    Appointment of representatives to the Conservation Area Advisory Committee

The Terms of Reference for the above advisory committee require annual nominations for one representative and one substitute from a Town or Parish Council. The current appointed representative for JEAAC is Councillor Mrs Walker from Kingston Parish Council with Councillor Mr Joop Duijf as substitute. 

2.1 It was RESOLVED that:

2.2 Mr Jamie Bennett be appointed as Chairman of the Joint Eastern Arun Area Committee (JEAAC) for the municipal year 2018/19.

2.3 Mrs Deborah Urquhart be appointed as Vice Chairman for JEAAC and Chairman of the Eastern Arun County Local Committee (CLC) and lead County Councillor for JEAAC for the municipal year 2018/19.

2.4 Dr James Walsh be appointed as Chairman for the JEAAC Highways and Transport Sub Group for the municipal year 2018/19.

2.5 The membership of the Community Initiative Funding (CIF) Sub Group for the municipal year 2018/19 be as follows:

Mrs Urquhart (WSCC)
Cllr Mrs Neno (ADC)
Cllr Mrs Geraldine Walker (Kingston PC)

2.6 Cllr Mrs Walker be appointed as the main JEAAC representative on the Arun Conservation Area Advisory Committee with Cllr Mr Steve Toney as substitute.

2.7 It was also noted that Cllr Terry Chapman had been appointed as Lead Member for Arun District Council (ADC) by the Leader of ADC.

Members and officers must declare any pecuniary or personal interest in any business on the agenda. They shall also make declarations at any stage should any such interest become apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

It is recorded in the register of interests that:

·         Dr Walsh is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Ian Buckland is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Daniel Purchese is a Member of Arun District Council and Littlehampton Town Council.

·         Mr Roger Elkins is a Member of of Arun District Council and Ferring Parish Council.

These interests only need to be declared at the meeting if there is an agenda item to which they relate.

3.1 There were none.

To confirm the Minutes of the previous meeting held on 6 March 2018 (cream paper).

4.1 RESOLVED that the minutes of the Joint Eastern Arun Area Committee held on the 6^th March 2018 be approved as a correct record and signed by the Chairman.

To consider any items not on the agenda, which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances.

5.1 There were none.

To considered updates on statements of progress made on issues raised at previous meeting pertinent to the area.

6.1 The Progress Statement was noted.

To invite questions from members of the public present at the meeting.

The Committee would encourage members of the public to submit their questions at least 3 days in advance of the meeting to allow more substantive answers to be given.

Please contact Jack Caine on 0330 222 8941 or via email jack.caine@Westsussex.gov.uk

7.1 The Chairman invited questions from members of the public. A number of issues were raised including the following:

7.2 Following the response from Angmering Parish Council regarding the decision not to progress the installation of Bus Shelters on Station Road, a member of the public asked if anything further could be done. It was advised that there were community groups that may build these shelters for no cost.

7.3 The Committee expressed  sadness over the decision not to fund bus shelters and  requested  that Angmering Parish Council  reconsider. It was commented that funding could come from Section 106 funds or CIL.

7.4 The Committee suggested that Men in Sheds could be approached regarding the construction of these bus shelters, if funding can be acquired.

A local Police representative will be in attendance to update Members on Community Policing issues and answer questions.

Details of reported crimes can be found at http://www.police.uk

8.1 The Committee welcomed Sergeant Price to the meeting who provided an update on neighbourhood policing in the JEEAC area.

·         There was a focus on high visibility patrols in the locality in response to a rise in anti-social behaviour.

·         The enforcement of bail conditions and curfews had assisted with intervention work. There was a reluctance to criminalise youths, so it was important to intervene positively where possible.

·         There was a focus curtailing a rise in ‘Cuckooing’ in the local area. A Criminal Social Phenomenon which targeted vulnerable members of the community.

8.2 In response to questions from the Committee it was advised that:

·         West Sussex Police were in the process of recruiting 74 additional officers which would increase the levels of visibility to the public.

·         With regard to individuals drinking alcohol in public under the age of 18, Officers would confiscate any alcohol and refer the individual to the Youth Intervention Team. If the individual is over the age of eighteen there would only be intervention if they were either; Drunk and Disorderly; Drunk and Incapable; or Breaching the Peace.

·         If a Public Space Protection Order was in place, drinking alcohol in public would be a police matter.

·         Sergeant Price would request East Preston and Kingston be listed as separate localities on the crime statistics report.

Members will receive a presentation from the recently launched Sussex Community Housing Hub that provides advice and support to community led housing groups including: Community Land Trusts, Co-operatives, Co-Housing and Self Build.

9.1 The Chairman welcomed Graham Maunders, Community Led Housing Adviser, to the meeting. The Committee received a presentation on the Sussex Community Housing Hub which included details of the following:

·         Sussex Community Housing Led examples including Community Land Trusts, Co-housing projects and Community Self Build.

·         The Sussex Community Housing Hub – a new enabling service run by the charity Action in Rural Sussex.

·         Key defining features of Community Land Trusts (CLT) and how they are set up and operate.

·         Information regarding Keswick CLT, Angmering CLT and Lyvennet CLT.

The Committee will receive an update on the Community Armed Forces Covenant.

10.1 The Chairman welcomed Sally Manning, Community Officer (WSCC), to the meeting who provided a verbal update on the Armed Forces Covenant giving an overview of progress to date and background on the work ongoing.

10.2 It was advised that work across the South Coast had been considered inconsistent so funding had been acquired to deliver training for all tiers of local government on the Covenant. Service Champion training had also been scheduled. Members of the Committee were asked to attend training where possible.

10.3 Cllr Terry Chapman was invited to address the committee. Cllr Chapman advised that information from the Royal British Legion outlined that the West Sussex area had the youngest demographic of ex service people nationally and that Local Government had a responsibility to provide help and support to these individuals.

10.4 Cllr Chapman provided an overview of the work done by ADC to assist veterans in the local area, including housing, community support and liaising with the Royal British Legion. It was commented that it was important to employ an integrated approach across Local Government to supporting these veterans.

10.5 Cllr Buckland commented that an integrated approach across WSCC Charities would also be beneficial and would investigate initiatives to assist these charities.

10.6 The Chairman thanked Sally Manning and Cllr Chapman for their informative update.

Report by the Director of Law and Assurance.

The County Council Members of the Committee are invited to consider pitches made to the Community Initiative Fund via The West Sussex Crowd and pledge funding accordingly.

11.1 Debbie Urquhart introduced the CIF application for consideration by the County Councillors. It was RESOLVED that the following pledge be made:

224/JEAAC – Revitalizing Burpham Playground, £1000, towards new playground equipment and surfacing, subject to:

a.    The project reaching 50% of the total crowdfunding target within this financial year.

Notes from the last meeting of the JEAAC Highways and Transport Sub Group held on 17 May 2018.

Members are asked to note the report and consider the recommendations.

12.1 The Chairman referred the Committee to the notes of the last meeting of the Highways and Transport (H&T) Sub Group tabled at the meeting.

12.2 The Committee considered the recommendation from the H&T Sub Group to revise their Terms of Reference, allowing for 2 representatives from Arun District Council to be appointed to the Sub Group.

12.3 It was RESOLVED that:

          The terms of reference be approved and adopted, with membership of the JEAAC Highways and transport sub group as:

·         All Eastern Arun County Councillors

·         1 Representative from each of the local Town and Parish Councils

·         2 Arun District Council Members.

Report by Director of Education & Skills.

The County Council Members of the Committee are asked to consider the reappointment of Authority School Governors as set out in the Report.

13.1 The Committee considered a report by the Executive Director of Educations and Skills (copy attached to the signed minutes).

13.2 RESOLVED that the County Council Members of the Committee approved the following nominations:

Nominations for Reappointment:

Mrs Anne Prior for a further 4 year term to St John the Baptist C.E. Primary School

And

Mr Richard Dyer for a further 4 year term to Arundel C.E. Primary School

13.3 The Committee noted the vacancy at Summerlea Community Primary School.

To consider any items from Town or Parish Council representatives that have not been covered by the agenda and are thought to be in the interest of the whole Committee. Town and Parish Council representatives are reminded that any Highways and Transport items should be taken to the JEAAC Highways and Transport Sub Group in the first instance.

The Chairman would encourage members to submit their question at least 3 days in advance of the meeting to allow a more substantive answer to be given. Please contact Jack Caine on 0330 222 8941 or via email at Jack.Caine@westsussex.gov.uk

14.1 Councillor Blanchard-Cooper proposed the following item for the next meeting:

·         The multi-tiered approach to addressing youth crime and anti-social behaviour.

14.2 Cllr Blanchard-Cooper raised concern that youth crime and anti-social behaviour was a problem for the East Arun area and advised that the three tiers of local government had an important role in addressing causes and impacts in the community.

14.3 Members supported adding an item which addressed how joined up working would be of benefit to police and local authorities in tackling this issue.

The following items are scheduled for discussion at future meetings:

·         Arun Growth Plan and Local Plan

·         Arun Business Partnership

15.1 The following items were agreed for consideration:

·         Arun Growth Plan and Local Plan

·         Arun Business Partnership

The next meeting of the Committee will be held on Tuesday 6 November 2018 at The White Swan Hotel, A27 Chichester Road, Arundel.

Members wishing to place an item on the agenda should notify Jack Caine on 0330 222 8941 or via email at: jack.caine@westsussex.gov.uk

Future meeting dates confirmed as:

5 March 2018

16.1 The Chairman reminded Members that the next meeting of the Committee would be held on Tuesday 6^th November 2018 at the White Swan Hotel, A27, Chichester Road, Arundel. Members wishing to place an item on an agenda should notify Jack Caine via email:jack.caine@westsussex.gov.uk or on 0330 222 8941