Agenda, decisions and draft minutes

Adur County Local Committee
Monday, 1st July, 2019 7.00 pm

Venue: St Peter's Catholic School - Sullington Way - Shoreham-by-Sea - BN43 6PJ

Contact: Jack Caine on 033 022 28941  Email:  jack.caine@westsussex.gov.uk

Items
No. Item

1.

Appointments

Appointment of Chairman and Vice chairman for 19/20.

Minutes:

1.1        It was RESOLVED that Cllr Kevin Boram be appointed as Chairman for the Adur County Local Committee for the year 19/20

1.2        IT was RESOLVED that Cllr David Simmons be appointed as Vice-Chairman for the year 19/20

2.

Chairman's Welcome

The members of Adur County Local Committee are George Barton, Ann Bridges, Kevin Boram, Debbie Kennard and David Simmons (Chairman).

Minutes:

2.1 The Chairman welcomed everyone to the meeting and introduced the Committee Members and Officers.

3.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt contact Democratic Services before the meeting.

Minutes:

3.1 Kevin Boram declared an interest in respect to item 9 of the agenda as he was the Nominated candidate for the role of School Governor.

4.

Minutes of the last meeting of the Committee pdf icon PDF 58 KB

The Committee is asked to agree the minutes of the meeting of the Committee held on 7 March 2019 (cream paper).

Minutes:

4.1 RESOLVED that the minutes of the last meeting of the Adur CLC held on 7 March 2019 be approved as a correct record and signed by the Chairman.

5.

Urgent Matters

Items not on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency because of special circumstances.

Minutes:

5.1 There were none.

6.

TRO Sullington Way (A01(19/20)) pdf icon PDF 52 KB

The Committee is asked to consider a Traffic Regulation Order relating to  Sullington way, Shoreham-by-sea.

Additional documents:

Decision:

(A04(19/20))

School Keep Clear Traffic Regulation Order

The Committee received a written report from the Executive Director of Place and Director of Highways, Transport and Planning.

The Committee considered the written report and recommendation and debated each of the three proposed Traffic regulation orders separately in turn.

 

The Committee agreed that the implementation of the School Keep Clear marking and Traffic Regulation Orders were necessary in the area to protect School entrances. It was however noted that one of the proposals wasn’t fit for purpose and could be amended, depending on the necessity to allow enforcement action to be taken from 8am-6pm.It was therefore

RESOLVED that the Adur County Local Committee authorise the Director of Law and Assurance to bring the following Traffic Regulation orders into operation as advertised:

 

A.   North Lancing, Browning Road (north Lancing Primary School) – SKC 8am – 5pm Monday – Friday.

B.   Lancing, Seaside Avenue, Freshbook Road and Old Salts Farm Road (Seaside Primary School) – SKC 8am to 5pm, Monday – Friday in Seaside Avenue and extensively along Freshbook Road and Old Salts Farm Road.

And the following TRO subject to agreement from the Chairman of the CLC that the 8am to 6pm restriction is necessary:

C.   Shoreham, Sullington Way and Eastern Avenue (St Peters Catholic Primary School) – SKC 8am to 6pm Monday to Friday.

 

 

(A01(19/20))


Shoreham – Sullington Way Proposed Traffic Regulation Order.
 
The Committee received a written report from the Director of Highways, Transport and Planning Local Highway Operations.

The Committee considered the written report and recommendation on its merits. It was considered that the report would have a positive impact on the local area with particular regard to the extra safety implications, as well as allowing access to the site to the end of the road in the event emergency services required access. It was therefore

 

RESOLVED that the Adur County Local Committee, having considered that the resulting benefits outweighed the objections raised, authorise the Director of Law, Assurance and Strategy to make the Order as advertised and set out in the report.

 

The Call-in Deadline for this decision is 9 July.

 

 

 

Minutes:

6.1 The Committee received a written report from the Executive Director of Place and Director of Highways, Transport and Planning.

6.2 The Committee considered the written report and recommendation and debated each of the three proposed Traffic regulation orders separately in turn.

 

6.3 The Committee agreed that the implementation of the School Keep Clear marking and Traffic Regulation Orders were necessary in the area to protect School entrances. It was however noted that one of the proposals wasn’t fit for purpose and could be amended, depending on the necessity to allow enforcement action to be taken from 8am-6pm.It was therefore

6.4 RESOLVED that the Adur County Local Committee authorise the Director of Law and Assurance to bring the following Traffic Regulation orders into operation as advertised:

 

A.   North Lancing, Browning Road (north Lancing Primary School) – SKC 8am – 5pm Monday – Friday.

B.   Lancing, Seaside Avenue, Freshbook Road and Old Salts Farm Road (Seaside Primary School) – SKC 8am to 5pm, Monday – Friday in Seaside Avenue and extensively along Freshbook Road and Old Salts Farm Road.

And the following TRO subject to agreement from the Chairman of the CLC that the 8am to 6pm restriction is necessary:

C.   Shoreham, Sullington Way and Eastern Avenue (St Peters Catholic Primary School) – SKC 8am to 6pm Monday to Friday.

 

 

(A01(19/20))


Shoreham – Sullington Way Proposed Traffic Regulation Order.
 
6.5 The Committee received a written report from the Director of Highways, Transport and Planning Local Highway Operations.

6.6 The Committee considered the written report and recommendation on its merits. It was considered that the report would have a positive impact on the local area with particular regard to the extra safety implications, as well as allowing access to the site to the end of the road in the event emergency services required access. It was therefore

 

6.7 RESOLVED that the Adur County Local Committee, having considered that the resulting benefits outweighed the objections raised, authorise the Director of Law, Assurance and Strategy to make the Order as advertised and set out in the report.

7.

Community Initiative Fund allocation - Microfund pdf icon PDF 61 KB

The Committee is asked to note the report attached and the decision taken by the Cabinet Member for Safer, Stronger Communities.

 

An application form for projects applying to the Microfund has also been attached for information.

Additional documents:

Minutes:

7.1 The Committee noted the decision taken by the Cabinet Member for Safer, Stronger Communities regarding the implementation of the Microfund. The committee agreed to accept Microfund applications in accordance with the criteria set out in the decision.

8.

Adur Community Initiative Funding (A02(19/20) pdf icon PDF 73 KB

Report by Director of Law and Assurance.

 

The report summarises the Community Initiative Funding applications received via The West Sussex Crowd.  The Committee is invited to consider the applications and pledge funding if appropriate.

Additional documents:

Decision:

The Adur County Local Committee a received a written report from the Director of Law and Assurance on Community Initiative Funding Applications that had been received under the Microfund process and via the West Sussex Crowd.

The Committee considered each application in turns, based on its merits. It was RESOLVED that the following pledges be approved:

Microfund applications:

 

·       383/A – Adur Arts Forum, Adur Arts life. £500 towards the cost of venue hire plus brochure, poster and ticket production associated with the autumn programme of events.

·       384/A – Over the Moon Shoreham CIC, Adur Repair Café. £722 towards the cost of publicity, printing and consumables for one year to support a volunteer led initiative and insurance costs.

 

West Sussex Crowd Applications:

 

·       345/A – 1st Southwick Scout Group, 1st Southwick new tables. Up to £1,000 towards purchasing new tables and chairs for camping and group meetings.

·       347/A – Cycall Ltd CIC, Adapted Cycling. Up to £1,000 towards purchasing a wheelchair transporter bicycle to deliver cycling sessions for disabled adults and children.

·       367/A Adur and Worthing Poverty Trust Commission, Hear My Story. Up to £1,000 towards funding a part-time coordinator salary.

·       353/A – Lancing Football Club, Football for all. Up to £1,200 towards purchasing football kit, equipment and pitch hire, subject to the project being fully verified and starts fundraising within this financial year.

 

The Call-in Deadline for this decision is 9 July.

Minutes:

8.1 The Adur County Local Committee a received a written report from the Director of Law and Assurance on Community Initiative Funding Applications that had been received under the Microfund process and via the West Sussex Crowd.

 

8.2 The Committee considered each application in turns, based on its merits. It was RESOLVED that the following pledges be approved:

Microfund applications:

 

·       383/A – Adur Arts Forum, Adur Arts life. £500 towards the cost of venue hire plus brochure, poster and ticket production associated with the autumn programme of events.

·       384/A – Over the Moon Shoreham CIC, Adur Repair Café. £722 towards the cost of publicity, printing and consumables for one year to support a volunteer led initiative and insurance costs.

 

West Sussex Crowd Applications:

 

·       345/A – 1st Southwick Scout Group, 1st Southwick new tables. Up to £1,000 towards purchasing new tables and chairs for camping and group meetings.

·       347/A – Cycall Ltd CIC, Adapted Cycling. Up to £1,000 towards purchasing a wheelchair transporter bicycle to deliver cycling sessions for disabled adults and children.

·       367/A Adur and Worthing Poverty Trust Commission, Hear My Story. Up to £1,000 towards funding a part-time coordinator salary.

·       353/A – Lancing Football Club, Football for all. Up to £1,200 towards purchasing football kit, equipment and pitch hire, subject to the project being fully verified and starts fundraising within this financial year.

 

9.

Nominations for Local Authority Governors to Maintained Schools and Academy Governing Bodies (A03(19/20)) pdf icon PDF 50 KB

Report by Director of Education and Skills.

 

The Committee are asked to approve the nominations of Authority School Governors as set out in the report.

Additional documents:

Decision:

The Committee received a written report from the Director of Education & Skills on nominations of Local Authority Governors.

The Committee considered the recommendation to nominate Local Authority Governors as set on in Appendix A in the report. The Committee agreed the nominations should be approved. It was therefore

 

RESOLVED that the following nominations for appointment of Local Authority Governor be approved:

·       Mrs Glynis Reid to Boundstone Nursery School for a further four year term

·       Mr Kevin Boram to Shoreham Academy for a four year term.

 

The Call-in Deadline for this decision is 9 July.

 

Minutes:

9.1 The Committee received a written report from the Director of Education & Skills on nominations of Local Authority Governors.

9.2 The Committee considered the recommendation to nominate Local Authority Governors as set on in Appendix A in the report. The Committee agreed the nominations should be approved. It was therefore

 

9.3 RESOLVED that the following nominations for appointment of Local Authority Governor be approved:

·       Mrs Glynis Reid to Boundstone Nursery School for a further four year term

·       Mr Kevin Boram to Shoreham Academy for a four year term.

10.

'Talk with Us' Open Forum

To invite questions from the public present at the meeting on subjects other than those on the agenda.  The Committee would encourage members of the public with more complex issues to submit their question before the meeting to allow a substantive answer to be given.

Minutes:

10.1 The Chairman welcomed questions from Members of the Public regarding business that wasn’t already on the agenda for the meeting.

10.2 In response to a question on child poverty figures in the area the Locality Lead Officer advised they would source a response from the most recent Census.

10.3 in response to a question on safer travel to schools in the area it was advised that additional funding was being sought to fund more buses to assist children in getting to and from schools. It was acknowledged by the committee members that the current route used by students at the Sir Robert Woodard Academy was not ideal. Members also advised safer cycle routes could also be investigated.

 

10.4 A member of the public asked if any further work had been done regarding the projected additional school places that would be needed by local schools in the next two years. Members advised this was an issue they were aware of and action had been taken to ensure the Council delivers on its statutory duty to find a school place for every child in the area.

10.5 In response to a question over preventing pollution in the area the Chairman advised on the steps the County Council had taken to reduce pollution levels. It was advised that there was still a lot of work to be done to reduce emissions to 0 by 2030.

11.

Date of Next Meeting

The next meeting of the Committee will take place at 7.00 pm on Monday 21 October 2019 at a venue to be confirmed.

 

Members wishing to place an item on the agenda should notify Jack Caine via email: jack.caine@westsussex.gov.uk or phone on 033 022 28941.

 

Minutes:

11.1 The date of the next meeting was confirmed as 21 October 2019.