Performance and Finance Scrutiny Committee - Wednesday, 20th January, 2021 10.30 am

Venue: Virtual meeting with restricted public access

Contact: Lisa Sampson on 033 022 28193  Email:


Note No. Item

Part I

10.30 am


Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda.  They should also make declarations at any stage such an interest becomes apparent during the meeting.  Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.


Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.


Part II matters

Members are asked to indicate at this stage if they wish the meeting to consider bringing into Part I any items on the Part II agenda.


Business Planning Group (BPG) Membership

The Committee is asked to note the appointment of Vice Chairman Cllr Pieter Montyn to the BPG.


Responses to Recommendations

The Committee is asked to note the responses, to follow, to recommendations made at the December meeting from:

·       The Chairman of Regulation, Audit and Accounts Committee regarding Audit Planning and Internal Control Testing, and

·       The Chairman of Children and Young People’s Service Scrutiny Committee regarding the current situation around Children Looked After.

Additional documents:

10.45 am


Revenue Budget 2021/22, Capital Strategy 2021/22 to 2025/26, and Treasury Management Strategy Statement 2021/22 pdf icon PDF 160 KB

The report is presented by the Director of Finance and Support Services.  The draft budget for 2021/22 is presented to the Committee for preview and endorsement ahead of the agreement and approval of the Budget at Cabinet on 22 January 2021 and County Council on 12 February 2021.  Any issues or concerns raised by the Committee will be considered by the Cabinet ahead of approval at County Council.


The Committee is asked to consider the report and appendices and make any comments to Cabinet to take into account when it considers the draft Revenue Budget 2021/22, draft Capital Strategy 2021/22 to 2025/26, and draft Treasury Management Strategy Statement for 2021/22.

Additional documents:

Lunch - 45 minute break circa 1.15 pm

2.00 pm


West Sussex Reset Plan and Key Performance Indicators pdf icon PDF 105 KB

The attached report and Appendix A are presented by the Leader and Chief Executive.  Appendix B, the Reset Plan and all Key Performance Indicators (KPIs), will be sent to follow. 


The latest version of the West Sussex Reset Plan was presented to County Council in December 2020 for approval, and takes account of the recommendations of this Committee.  Scrutiny committees have previewed the priorities and outcomes specific to their area of council business and considered the proposals for KPIs to measure performance and achievement of the plans aims.  These measures will be included in the final plan to be presented alongside the budget for approval at County Council in February 2021.


The Committee is asked to consider the draft Reset Plan attached as Appendix B and make any comments to the Cabinet and Chief Executive.

Additional documents:

3.00 pm


Endorsement: Broadbridge Heath Retail Scheme pdf icon PDF 103 KB

A report by the Director of Property and Assets regarding the proposal to regenerate the Broadbridge Heath Highway Depot declared surplus to operational requirements in 2018. 


The Committee is asked to review the draft decision report attached as the Annex documentand make any comments to the Cabinet Member for Finance ahead of the decision being taken.

Additional documents:

Part II


Exclusion of Press and Public

The Committee is asked to consider in respect of the following item whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule 12A of the Local Government Act 1972, as indicated below, and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.


Exempt:  paragraph 3, Financial or business affairs of any person (including the authority).


Part II - Endorsement: Broadbridge Heath Retail Scheme

Appendices A and B are included for members of the Committee only.

Part I

3.45 pm


Requests for Call-in

There have been no requests for call-in to the scrutiny committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

3.45 pm


Possible Items for Future Scrutiny pdf icon PDF 252 KB

The Committee is asked to review the extract of the Forward Plan and mention any items believed to be of relevance to the busines of the Scrutiny Committee.  An update of any relevant changes to the Plan will be tabled ahead of the meeting.


If any member puts forward such an item, the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

3.55 pm


Date of Next Meeting

The next meeting of the Committee will be held on 22 February 2021 at 10.30am by virtual meeting.  This is an extra meeting scheduled to consider the Horsham Enterprise Park programme.


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 10 February 2021.