Agenda

Performance and Finance Scrutiny Committee
Friday, 22nd May, 2020 10.30 am

Venue: Virtual meeting with restricted public access

Contact: Lisa Sampson on 033 022 28193  Email:  lisa.sampson@westsussex.gov.uk

Webcast: View the webcast

Items
Note No. Item

10.30 am

1.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt please contact Democratic Services before the meeting.

Additional documents:

2.

Minutes of the 15 April meeting of the Committee pdf icon PDF 175 KB

The Committee is asked to agree the minutes of the call-in meeting held on 15 April 2020 (cream paper).

 

Additional documents:

3.

Part I minutes of the 22 January meeting of the Committee pdf icon PDF 157 KB

The Committee is asked to agree the Part I minutes of the meeting held on 22 January 2020 (cream paper).

 

Additional documents:

4.

Part II Matters

Members are asked to indicate at this stage if they wish the meeting to consider bringing into Part I any items on the Part II agenda.

Additional documents:

5.

Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference which have emerged since the publication of the agenda.

Additional documents:

6.

Requests for Call-in

There have been no requests for call-in to the Scrutiny Committee and within its constitutional remit since the date of the last meeting. The Director of Law and Assurance will report any requests since the publication of the agenda papers.

Additional documents:

10.45 am

7.

Responses to Recommendations

Additional documents:

7a

Response to recommendations to the Children and Young People's Services Scrutiny Committee pdf icon PDF 92 KB

Response from the Chairman of the Children and Young People’s Services Scrutiny Committee to recommendations dated 25 March and 24 May 2019.

 

The Committee is asked to note the response.

Additional documents:

7b

Response to recommendations made at the 22 January meeting pdf icon PDF 121 KB

Response to recommendations made at the 22 January 2020 meeting.

 

The Committee is asked to note the response.

Additional documents:

7c

Response to recommendations made at the 15 April meeting pdf icon PDF 107 KB

Response from the Cabinet Member for Finance to the recommendations made at the 15 April 2020 meeting.

 

The Committee is asked to note the response.

Additional documents:

7d

Response to recommendations made by the Business Management Solution TFG pdf icon PDF 242 KB

Response from the Director of Finance and Support Services to the recommendations made by the Business Management Solution Task and Finish Group on 30 April 2020.

 

The Committee is asked to note the response.

Additional documents:

11.00 am
90 mins

8.

Total Performance Monitor - Qtr 4 End of Year 2019/20 pdf icon PDF 102 KB

A report by the Director of Finance and Support Services setting out the performance and finance position as at Quarter 4 End of Year 2019/20.

 

The Committee is asked to examine the data and supporting commentary for the Quarter 4 End of Year 2019/20 TPM and make any recommendations for action to the relevant Cabinet Member or Scrutiny Committee.

Additional documents:

12.30pm - Comfort break (15 minutes)

Additional documents:

12.45 pm
30 mins

9.

Capital Programme Performance Monitor Report - Qtr 4 End of Year 2019/20 pdf icon PDF 91 KB

A report by the Director of Property and Assets setting out the capital programme position as at Quarter 4 End of Year 2019/20.

 

The Committee is asked to review, comment on and make any relevant recommendations for action to the Cabinet Member for Finance.

Additional documents:

1.15 pm
30 mins

10.

Service Led Improvement pdf icon PDF 133 KB

Report by the Director of Finance and Support Services providing an update on the Council’s redesign activities, achievements of the Step Up Programme and the Whole Council Design Programme, and outlining key programmes to be delivered under the next phase of Service Led Improvement.

 

The Committee is asked to scrutinise and comment on the report, with a particular focus on ensuring:

 

1)   The savings, costs achieved to date, and what has been achieved in terms of transformation and improving efficiency/effectiveness across the Council have been identified;

 

2)   The refreshed programme focusses on the priorities of the County Council going forwards;

 

3)   There are clear and achievable costs and savings identified within the programme budget along with an indicative timeline for achieving the savings; and

 

4)   Risks to achieving the improvements have been identified and are being managed.

Additional documents:

1.45 pm

11.

Date of Next Meeting

The next meeting of the Committee will be held on 9 July 2020 at 10.30am.  Probable agenda items are to be confirmed.

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 29 June 2020.

Additional documents:

Part II

Additional documents:

12.

Exclusion of Press and Public

The Committee is asked to consider in respect of the following item whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule 12A of the Local Government Act 1972, as indicated below, and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.

 

Exempt: Paragraph 3 related to the business affairs of the Council.

Additional documents:

13.

Part II Minutes of the 22 January meeting

The Committee is asked to agree the Part II minutes of the meeting on 22 January 2019 as a correct record.

14.

Part II Response to Recommendations from the 22 January meeting

The Committee is asked to note the Part II response to recommendations made at the 22 January 2020 meeting.

 

Members are asked to note the response.