Performance and Finance Select Committee
Thursday, 5th December, 2019 10.30 am

Venue: County Hall, Chichester

Contact: Rob Castle on 033 022 22546  Email:

Webcast: View the webcast

Note No. Item

10.30 am


Declarations of Interest

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10.32 am


Minutes of the last meeting of the Committee pdf icon PDF 147 KB

The Committee to agree the minutes of its last meeting held on 3 October.

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10.34 am


Urgent Matters

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10.35 am


Responses to Recommendations pdf icon PDF 75 KB

The Committee is asked to note the responses to recommendations made at its 3 October meeting from the Cabinet Member for Finance & Resources and the Cabinet Member for Highways and Infrastructure.

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10.45 am


Forward Plan of Key Decisions pdf icon PDF 505 KB

Copy of the ForwardPlan dated 21 November.


Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.


The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

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10.55 am


Medium Term Financial Strategy Update 2020/21 and 2023/24 pdf icon PDF 294 KB

Report by Director of Finance & Support Services.


Report sets out the medium term financial strategy 2020/21 to 2023/24.

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11.55 am


Whole Council Design pdf icon PDF 65 KB

A short report (to follow) updating the Committee on the latest position of the Whole Council Design programme.

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12.15 pm


Total Performance Monitor - September 2019 (Quarter 2 2019-20) pdf icon PDF 65 KB

A report by the Director of Finance and Support Services setting out the performance and finance position as at the end of September.


The Committee is asked to examine the data and supporting commentary for the Total Performance Monitor and make any relevant recommendations for action to the Cabinet Member or a relevant Select Committee.

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1.15 pm


Capital Programme 2019/20 - 2023/24 Quarter 2 Performance Report pdf icon PDF 54 KB

A report by the Director of Property and Assets.


The Committee is asked to review the contents of the report and comment on any areas of concern.

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Adjournment for Lunch

The Committee will adjourn for lunch for 30 minutes.

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2.15 pm


Treasury Management Mid-Year Review 2019/20 pdf icon PDF 318 KB

Report by Director of Finance and Support Services.


The report updates the Committee on the treasury management mid-year position.

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2.25 pm


Review of Fees and Charges 2020-21 pdf icon PDF 57 KB

Report by Director of Finance and Support Services.


The draft decision report attached sets out the proposed changes to fees and charges to be implemented in 2020/21.

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2.50 pm


Appointment to Business Planning Group

The Committee is asked to appoint one Conservative Member to the Business Planning Group.


The current members are Mrs Dennis (Chairman), Mr Catchpole (Vice-Chairman), Mr Jones and Dr Walsh.


Members are asked to agree the amended Membership of the Group.


No background papers.


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2.55 pm


Business Planning Group Report pdf icon PDF 79 KB

The report informs the Committee of the Business Planning Group meeting held on 11 November 2019, setting out the key issues discussed.


The Committee is asked to endorse the contents of this report, support the updates to the work programme as recommended by the Business Planning Group and reflected in Appendix A, and note the latest Task and Finish Group Rolling Programme attached as Appendix B and make comments accordingly.


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3.05 pm


Requests for Call-in

There have been no requests for call-in to the Select Committee and within its constitutional remit since the date of the last meeting. The Director of Law and Assurance will report any requests since the publication of the agenda papers.

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3.06 pm


Possible Items for Future Scrutiny

Members to raise any items which they believe to be of relevance to the business of the Select Committee and suitable for scrutiny, e.g. raised with them by constituents, arising from central government initiatives, etc.


If any member puts forward such an item the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

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3.20 pm


Date of Next Meeting

The next meeting of the Committee will be held on 22 January 2020 at 10.30 am at County Hall, Chichester.  Probable agenda items include:


·         Budget 2020/21 including Treasury Management Strategy Statement

·         Whole Council Design

·         Horsham Enterprise Park (former Novartis site)

·         PropCo Joint Venture


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 8 January.

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