Performance and Finance Scrutiny Committee
Wednesday, 22nd January, 2020 10.30 am

Venue: County Hall, Chichester

Contact: Rob Castle on 033 022 22546  Email:

Webcast: View the webcast

Note No. Item

Part I

10.30 am


Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it. If in doubt please contact Democratic Services before the meeting.

10.32 am


Minutes of the last meeting of the Committee pdf icon PDF 198 KB

The Committee is asked to agree the minutes of the meeting held on 5 December 2019 (cream paper).


10.35 am


Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.


Part II Matters

Members are asked to indicate at this stage if they wish the meeting to consider bringing into Part I any items on the Part II agenda.

10.36 am


Responses to Recommendations pdf icon PDF 103 KB

The Committee is asked to note the responses to recommendations made at the 5 December 2019 meeting.


10.45 am


Forward Plan of Key Decisions pdf icon PDF 488 KB

Extract fromthe ForwardPlan dated 10 January 2020.


Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.


The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

11.00 am


Revenue Budget 2020/21, Capital Strategy 2020/21 to 2024/25 and Treasury Management Strategy Statement 2020/21 pdf icon PDF 96 KB

Report by the Director of Finance and Support Services.


The report sets out how the balanced budget for 2020/21 supports the delivery of the key priorities within ‘The West Sussex Plan’.

Additional documents:

The Committee will adjourn for lunch

2.00 pm


Procurement for the Provision of Agency Workers Recruitment Services pdf icon PDF 61 KB

Report by the Director of Law and Assurance and the Director of Finance and Support Services.


The report sets out the options and proposals for the re-procurement of the temporary agency worker services.

Additional documents:

2.20 pm


Requests for Call-in

There have been no requests for call-in to the Select Committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

2.21 pm


Possible Items for Future Scrutiny

Members to raise any items which they believe to be of relevance to the business of the Select Committee and suitable for scrutiny, e.g. raised with them by constituents, arising from central government initiatives etc.


If any member puts forward such an item the Committee’s role at this meeting is to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

2.24 pm


Date of Next Meeting

The next meeting of the Committee will be held on 19 March at 10.30 am at County Hall, Chichester.  Probable agenda items include:


·         Workforce/People Strategy

·         Total Performance Monitor Quarter 3 – December

·         Capital Programme Quarter 3


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 4 March.

2.25 pm


Update on Procurement of Joint Venture Partner in Property Development pdf icon PDF 173 KB

Update report by the Director of Property.


The report provides an up-date on the current position, work in progress and timeline for the venture.

Part II


Exclusion of Press and Public

The Committee is asked to consider in respect of the following items whether the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule 12A of the Local Government Act 1972, as indicated below, and because, in all the circumstances of the case, the public interest in maintaining the exemption of that information outweighs the public interest in disclosing the information.


Exempt: Paragraph 3 related to the business affairs of the Council and potential partners within a planned procurement exercise.


Update on Procurement of Joint Venture Partner in Property Development - Appendix 2

Appendix 2 is included for members of the Committee only.

2.55 pm


Horsham Enterprise Park

Report by Executive Director Place Services and Director of Property and Assets (for members of the Committee only).