Agenda and minutes

Communities, Highways and Environment Scrutiny Committee - Wednesday, 3rd March, 2021 10.30 am

Venue: Virtual meeting with restricted public access

Contact: Sally Manning on 033 022 23883  Email:


No. Item


Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

Additional documents:


46.1   In accordance with the Code of Conduct the following interests were declared:


         Cllr S Oakley declared a personal interest in item 5 as a member of Chichester District Council.


Minutes of the last meeting of the Committee pdf icon PDF 182 KB

The Committee is asked to agree the minutes of the meeting held on 11 January 2021 (cream paper).

Additional documents:


47.1   Resolved – that the minutes of the Committee held on 11 January 2021 be approved as a correct record, and that they be signed by the Chairman. 



Urgent Matters

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances, including cases where the Committee needs to be informed of budgetary or performance issues affecting matters within its terms of reference, which have emerged since the publication of the agenda.

Additional documents:


48.1   Cllr Brunsdon raised the issue of the agreement from Cllr Lanzer to roll over of night flights at Gatwick Airport and asked why this matter had not been brought to the Committee.


48.2   The Chairman confirmed that this had been raised at the previous meeting and that there had been an understanding that Cllr Brunsdon had been asked to lead on this issue with an informal Task and Finish Group and that the relevant officer would be in contact.


48.3   Cllr Brunsdon stated that no contact had been made to date.


48.4   It was subsequently confirmed that officers had written to Cllr Brunsdon, and the message was re-sent while the meeting was in session. 


Responses to Recommendations pdf icon PDF 301 KB

The Committee is asked to note the responses to recommendations made at the 11 January 2021 meeting from the Cabinet Member for Environment.

Additional documents:


49.1   The Committee noted the response to recommendations made at the 11 January meeting from the Cabinet Member for Environment.


49.2   The Chairman confirmed to the Committee that the recommendation it made regarding an additional Key Performance Indicator on Killed and Seriously Injured had been agreed.


Household Waste Recycling Site (HWRS) Booking System pdf icon PDF 48 KB

Report by Director of Environment and Public Protection.


 The Committee is invited to consider:


1. Whether the proposals will adequately and proportionately address the issues identified.


2. The adequacy of the consultation arrangements.


The Chairman will summarise the output of the debate for consideration by the Committee.

Additional documents:


50.1   The Committee considered a report by the Director of Environment and Public Protection (copy appended to the signed minutes).


50.2   The report was introduced by the Cabinet Member for Environment.


50.3   Steve Read, Director of Environment and Public Protection and Gareth Rollings, Commissioning and Infrastructure Manager gave a presentation (copy appended to the signed minutes), which gave more details.


50.4   The Committee made a number of comments, including those that follow:


·       Stated that the frequent changes and proposed changes around waste disposal arrangements had caused confusion to residents. Questioned also how planning for increased demand arising from new housing developments had been undertaken.


·       Asked if the number of days that some sites are open could be reviewed.


·       Questioned whether one visit during a seven-day period would be sufficient for average households.


·       Feedback had been positive from residents living in other parts of the country where similar schemes had been introduced.


·       Asked if the Worthing site could be included in the pilot.


·       Asked that the levels of fly tipping are monitored.


·       Requested that this issue comes back to the Committee at the end of the six-month trail.


Resolved – That the Committee


1.   Supports the trial but with a few concerns.


2.   Supports the communications package.


3.   Recognises that the public will have the chance to input during the trial period.


4.   Would like Worthing to be included in the trial so requested that the Cabinet Member speak to the other local County Councillors. If agreed, then to be added to recommendation 1.


5.   Fly tipping is a concern and the Committee asks that the district and borough councils keep us informed of any increases in the number of incidents, as part of the trial.


6.   Ask that site managers show some flexibility, particularly at the start of the trial, to those who haven’t booked.


7.   At the end of the trial the Committee would like to have this brought back, regardless of whether the decision is to abandon the booking scheme, or to extend it. This should be added to the Decision Report as a third recommendation.


8.   In recommendation 2 please add local members to those being consulted. In addition, add “during the six-month period” at the end of recommendation 2.


9.   When the booking system is reviewed as in new recommendation 3 it should, if possible, include the longer-term waste strategy, including a review of the opening hours/days of our waste sites.


Cllr Quinn stated that he could not support this due to the lack of consultation and hopes that it will just be a trial.


Forward Plan of Key Decisions pdf icon PDF 143 KB

Extract fromthe ForwardPlan dated 18 February – attached.


Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.


The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

Additional documents:


51.1   The Committee considered the Forward Plan dated 1 March 2021 (a copy appended to the signed minutes).


Resolved – That the Forward Plan be noted.


Possible Items for Future Scrutiny

Members to mention any items which they believe to be of relevance to the business of the Scrutiny Committee, and suitable for scrutiny, e.g. raised with them by constituents arising from central government initiatives etc.


If any member puts forward such an item, the Committee’s role at this meeting is just to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

Additional documents:


52.1   A suggestion was made and supported that an item is added to the work programme regarding the Community Infrastructure Levy and Section 106 funds and how the County Council works with the district and borough councils.


Date of Next Meeting

The next meeting of the Committee will be held on 9 June 2021 at 10.30am.


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 27 May 2021.

Additional documents:


The next meeting of the Committee will be held on 9 June 2021 at 10.30am.


Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 27 May 2021.