Agenda and draft minutes

Communities, Highways and Environment Scrutiny Committee - Wednesday, 9th June, 2021 12.00 pm

Venue: County Hall, Chichester, PO19 1RQ

Contact: Sally Manning on 033 022 23883  Email:  sally.manning@westsussex.gov.uk

Media

Items
No. Item

1.

Election of Chairman

The Committee’s membership is set out below:

 

Cllr Albury

Cllr Baxter

Cllr Britton

Cllr Greenway

Cllr Kenyon

Cllr Markwell

Cllr McDonald

Cllr Milne

Cllr Oakley

Cllr Oppler

Cllr Payne

Cllr Quinn

 

The Committee is asked to elect a Chairman for 2021/22. If the election is contested, a secret ballot will be held in accordance with Standing Order 2.15B.

 

Additional documents:

Minutes:

1.1        Councillor Britton was proposed by Councillor Albury and seconded by Councillor Greenway. No other candidates came forward.

 

 

Agreed that Councillor Britton is elected as Chairman for one year.

 

2.

Election of Vice-Chairman

The Committee is asked to elect a Vice-Chairman for 2021/22. If the election is contested, a secret ballot will be held in accordance with Standing Order 2.15B.

 

Additional documents:

Minutes:

2.1     Councillor Oakley was proposed by Councillor Quinn and seconded by Councillor Albury. No other candidates came forward.

 

 

Agreed that Councillor Oakley is elected as Vice-Chairman for one year.

 

3.

Declarations of Interest

Members and officers must declare any pecuniary or personalinterest in any business on the agenda. They should also make declarations at any stage such an interest becomes apparent during the meeting. Consideration should be given to leaving the meeting if the nature of the interest warrants it.  If in doubt please contact Democratic Services before the meeting.

Additional documents:

Minutes:

3.1     None declared.

4.

Terms of Reference pdf icon PDF 149 KB

The Committee is invited to note its terms of reference.

Additional documents:

Minutes:

4.1     The Committee noted its terms of reference.

5.

Business Planning Group Membership

The Committee is asked to appoint five members to the Group, including the Committee’s Chairman, Vice-Chairman and at least two minority group members.

 

Additional documents:

Minutes:

5.1     Resolved - The Committee appointed Councillors Britton, Oakley, Albury, Baxter and Milne to the Business Planning Group.

6.

Minutes of the last meeting of the Committee pdf icon PDF 124 KB

The Committee is asked to agree the minutes of the meeting held on 3 March 2021 (cream paper).

Additional documents:

Minutes:

6.1     Resolved – that the minutes of the Committee held on 3 March 2021 be approved as a correct record, and that they be signed by the Chairman

7.

Response to Recommendations pdf icon PDF 63 KB

The Committee is asked to note the response to recommendations made at the 3 March 2021 meeting from The Cabinet Member for Environment and Climate Change.

Additional documents:

Minutes:

7.1     The Committee noted the response to recommendations made at the 3 March meeting from the Cabinet Member for Environment and Climate Change.

 

7.2     The Committee asked why people who had booked were not notified when the Household Waste Recycling Sites were closed for safety reasons during the recent bad weather. No officer was present so a response was requested and will be shared with the Committee.

8.

Forward Plan of Key Decisions pdf icon PDF 130 KB

Extract fromthe ForwardPlan dated 26 May 2021 – attached.

 

Anextract fromanyForwardPlan publishedbetween the date of despatchof the agenda and the date of the meetingwill be tabled at the meeting.

 

The Committee is asked to consider whetheritwishes to enquireinto any of the forthcoming decisions withinits portfolio.

Additional documents:

Minutes:

8.1     The Committee considered the Forward Plan dated 2 June 2021 (a copy appended to the signed minutes).

 

Resolved – That the Forward Plan be noted.

9.

Requests for Call-in

There have been no requests for call-in to the Scrutiny Committee and within its constitutional remit since the date of the last meeting.  The Director of Law and Assurance will report any requests since the publication of the agenda papers.

Additional documents:

Minutes:

9.1     No requests for Call-in have been received.

10.

Work Programme Planning and Possible Items for Future Scrutiny pdf icon PDF 51 KB

The Committee is asked to note the Committee’s Work Programme revised to reflect the Business Planning Group’s discussions on 26 February 2021 (attached at Appendix A) and items still to be programmed (attached at Appendix B).

 

Members to mention any items which they believe to be of relevance to the business of the Scrutiny Committee, and suitable for scrutiny, e.g. raised with them by constituents arising from central government initiatives etc.

 

If any member puts forward such an item, the Committee’s role at this meeting is just to assess, briefly, whether to refer the matter to its Business Planning Group (BPG) to consider in detail.

Additional documents:

Minutes:

10.1   Following discussions it was suggested and supported that Managing Demand at Household Waste Recycling Sites, Highways Maintenance Contract and Local Flood Risk Management Strategy be prioritised for the meeting on 20 October 2021.

 

10.2   A further suggestion was supported regarding the scale of development that this council is facing and that the Committee would like to look at the implications of the upcoming Planning and Environment Bills.

 

10.3   The Committee were reminded that meetings can be rescheduled.

 

10.4   Resolved – That the Business Planning Group will consider the timetable at their next meeting.

11.

Date of Next Meeting

The next meeting of the Committee will be held on 20 October at 10.30 am at County Hall, Chichester.  Potential agenda items include:

 

·       Walking and Cycling Strategy Review

·       2030 Energy Strategy

·       Review of Operational Maintenance Service Levels

·       Local Flood Risk Management Strategy

·       Highways Maintenance Contract

·       Managing Demand at Household Waste Recycling Sites

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 8 October.

Additional documents:

Minutes:

The next meeting of the Committee will be held on 20 October at 10.30 am at County Hall, Chichester. Potential items include:

 

·       Walking and Cycling Strategy

·       2030 Energy Strategy

·       Local Flood Risk Management Strategy

·       Highways Maintenance Contract

·       Managing Demand at Household Waste Recycling Sites.

 

Any member wishing to place an item on the agenda for the meeting must notify the Director of Law and Assurance by 8 October.