Agenda and draft minutes

County Council - Friday, 21st May, 2021 10.30 am

Venue: County Hall, Chichester, PO19 1RQ

Contact: Clare Jones on 033 022 22526  Email:  clare.jones@westsussex.gov.uk

Media

Items
No. Item

1.

Election of Chairman

To elect a Chairman of the County Council for the ensuing year (the Chairman to make a declaration of acceptance of office).

Additional documents:

Minutes:

1.1        Cllr Patel, the outgoing Vice-Chairman of the Council, took the chair for the election of Chairman of the County Council.

 

1.2        The outgoing Vice-Chairman stated that he had one nomination for the office of Chairman of the Council, that of Cllr Pete Bradbury.  Cllr Bradbury was elected Chairman of the Council for the ensuing year.

 

1.3        Cllr Bradbury made the prescribed declaration of acceptance of office and took the chair whereupon members conveyed to him the Council’s congratulations on taking office.

2.

Election of Vice-Chairman

To elect a Vice-Chairman of the County Council for the ensuing year (the Vice-Chairman to make a declaration of acceptance of office).

Additional documents:

Minutes:

2.1        The Chairman stated that he had one nomination for the office of Vice-Chairman of the Council, that of Cllr Sujan Wickremaratchi.  Cllr Wickremaratchi was elected Vice-Chairman of the Council for the ensuing year.

 

2.2        Cllr Wickremaratchi made the prescribed declaration of acceptance of office whereupon members conveyed to him the Council’s congratulations on taking office.

3.

Death of Mrs Catherine Morrish

Additional documents:

Minutes:

3.1        The Chairman reported the death of a former member of the County Council, Mrs Catherine Morrish, who had represented the Hotham division in Arun from 1989 to 2001.

 

3.2        Members held a minute’s silence.

4.

Attendance and Apologies for Absence

Additional documents:

Minutes:

4.1        In line with the contingency arrangements under Standing Orders 3.09a to 3.09d, the following members were present in the meeting. The other members participated virtually via video conferencing but were not entitled to vote on the business on the agenda.

 

Cllr Baxter

Cllr Bence

Cllr Bradbury

Cllr A Cooper

Cllr Forbes

Cllr Gibson

Cllr Hunt

Cllr Johnson

Cllr A Jupp

Cllr Lanzer

Cllr Linehan

Cllr Lord

Cllr Marshall

Cllr Montyn

Cllr O’Kelly

Cllr Oxlade

Cllr Patel

Cllr Sharp

Cllr Urquhart

Cllr Wickremaratchi

 

4.2        Apologies were received from Cllr Burrett.

5.

Members' Interests

Members are asked to disclose any pecuniary or personal interests in matters appearing on the agenda.

Additional documents:

Minutes:

5.1        No interests were declared.

6.

County Returning Officer's Return pdf icon PDF 107 KB

To receive the County Returning Officer’s return of persons elected as county councillors at the ordinary election held on 6 May 2021.

Additional documents:

Minutes:

6.1        The County Returning Officer’s return of persons elected as county councillors at the ordinary election held on 6 May 2021 was received.

7.

Minutes pdf icon PDF 133 KB

The Council is asked to confirm the minutes of the ordinary meeting of the County Council held on 19 March 2021.

Additional documents:

Minutes:

7.1        It was agreed that the minutes of the Ordinary Meeting of the County Council held on 19 March 2021 (pages 9 to 38) be approved as a correct record.

8.

Review of Proportionality pdf icon PDF 57 KB

To review the proportionality on committees as a result of the election.  Papers on the application of the proportionality rules and the number of seats on committees will follow.

Additional documents:

Minutes:

8.1        The County Council was reminded of its statutory duty to review the proportionality on its committees as a result of the election. A paper on the application of the proportionality rules (pages 39 to 40) together with a table showing the proposed allocations of seats among Committees (supplement page 3) had been circulated.

 

8.2        The review of proportionality was agreed.

9.

Appointment of Leader

To appoint the Leader for a four-year term.

Additional documents:

Minutes:

9.1        The Council was reminded of its statutory duty to appoint the Leader for a four-year term. The Leader would then appoint members of the Cabinet and decide the portfolios for which they would be responsible.

 

9.2        The appointment of Cllr Paul Marshall as Leader of the Council for a four-year term was agreed.

10.

Notification of Cabinet Members pdf icon PDF 126 KB

To receive notice of the Leader’s proposed appointments to the Cabinet and any Advisers to Cabinet Members, together with the Leader’s proposals for the allocation by the Leader of Cabinet portfolios between the Cabinet Members the Leader proposes to appoint.

Additional documents:

Minutes:

 

10.1     The Leader designate had given notice to the County Council of his intended appointments to the Cabinet, together with Cabinet portfolios (supplement pages 5 to 10).

 

10.2     The Leader confirmed the proposals set out in the supplement for the appointment of Cabinet Members and their portfolios for the ensuing year.

 

11.

Appointments to Committees pdf icon PDF 122 KB

In the light of the Leader’s proposals at item 8 (b), to appoint the chairmen, vice-chairmen and members of non-Executive committees, panels and substitutes in accordance Standing Order 53. Members of Scrutiny Committees will also be appointed (the chairmen and vice-chairmen will be appointed at the first meeting of each Scrutiny Committee). The appointments will take effect from the end of the meeting.

Additional documents:

Minutes:

11.1     The Council considered a schedule setting out the nominations for the appointments in accordance with Standing Orders, proportionality and the wishes of groups (supplement pages 11 to 16).

 

11.2     The Chairman sought the Council’s agreement to the waiver of Standing Order 2.15A which sets out that the chairmen and vice-chairmen of scrutiny committees will be appointed by the first meeting of each committee. Instead it was proposed that appointments to those positions should be made by the Council to run until the first meeting of each committee when the process set out in Standing Orders for appointments by the Committees will be followed. Making interim appointments would assist in preparations for the first meetings of the committees.

 

11.3     The waiver of Standing Orders was agreed.

 

11.4     More than one nomination had been received for a number of appointments as set out below.

 

Children and Young People’s Scrutiny Committee

 

Cllr Hillier and Cllr Smith were nominated as Chairman. Cllr Hillier was elected Chairman.

 

Cllr Cherry and Cllr Linehan were nominated as Vice-Chairman. Cllr Linehan was elected Vice-Chairman.

 

Environment and Communities Scrutiny Committee

 

Cllr Britton and Cllr Oppler were nominated as Chairman. Cllr Britton was elected Chairman.

 

Cllr Baxter and Cllr Oakley were nominated as Vice-Chairman. Cllr Oakley was elected Vice-Chairman.

 

Fire and Rescue Service Scrutiny Committee

 

Cllr Boram was nominated and elected as Chairman.

 

Cllr Pendleton was nominated and elected as Vice-Chairman

 

Health and Adult Social Care Scrutiny Committee

 

Cllr Wall and Cllr Walsh were nominated as Chairman. Cllr Wall was elected Chairman.

 

Cllr Bence and Cllr B Cooper were nominated as Vice-Chairman. Cllr Bence was elected Vice-Chairman.

 

Performance and Finance Scrutiny Committee

Cllr Montyn and Cllr Turley were nominated as Chairman. Cllr Montyn was elected Chairman.

 

Cllr Burrett and Cllr Lord were nominated as Vice-Chairman. Cllr Burrett was elected Vice-Chairman.

 

Planning and Rights of Way Committee

 

Cllr Burrett and Cllr Quinn were nominated as Chairman. Cllr Burrett was elected Chairman.

 

Cllr Atkins was nominated and elected as Vice-Chairman.

 

Regulation, Audit and Accounts Committee

 

Cllr Nigel Dennis was nominated and elected as Chairman.

 

Cllr Boram and Cllr B Cooper were nominated as Vice-Chairman. Cllr Boram was elected as Vice-Chairman.

 

11.5     The full list of appointments, which took effect from the end of the meeting, is set out at Appendix 1.