Issue - meetings

Report by the Director of Law and Assurance.

Following a request from the Chairman and Group Leaders, the Committee is asked to consider a Filming of Meetings Protocol which has been developed in line with best practice from other local authorities.

4.1     Following a request from the Chairman and Group Leaders, the Committee considered a report from the Director of Law and Assurance on a Filming of Meetings Protocol which had been developed in line with best practice from other local authorities (copy appended to the signed minutes).

4.2     The Director of Law and Assurance commented that the guidance was intended to help chairmen manage the filming of meetings and encourage advance notice that filming would be taking place: those wishing to film did not need to seek consent.

4.3     The Leader commented that the Council wanted meetings to be as open and transparent as possible but that the guidance would be helpful to all concerned.  She suggested that in paragraph 2 of Appendix 1 ‘may’ should be changed to ‘will’ and that was agreed.

4.4     Resolved –

(1)     That the draft protocol attached at Appendix 1, subject to the amendment set out in minute 4.3, be agreed; and

(2)     That the protocol be published on the County Council’s website and be posted in each committee room and venues for public meetings.