Decision details

The Council’s core back office support services, Payroll, Human Resources and Finance currently rely on a system provided by SAP SE which was acquired in 2001.   It is necessary to replace this system as the current one cannot meet future business needs. The support and maintenance contract ends in 2021 and SAP has given notice that it will no longer support the current version of the system from 2025. 

The Cabinet Member will be asked to endorse a procurement process for a replacement business management solution and to delegate authority to the Director Finance and Support Services to award the contract.

Recommendations:  That the Cabinet Member:

(1)         Approves the commencement of a procurement process in November 2019 for a business management system contract scheduled to commence January 2020 for a period of 5 years with options to extend for a further 2 years;

(2)         Approves the commencement of a procurement process in November 2019 for an implementation partner contract scheduled to commence January 2020, if this is not included as part of the procurement of a business management system; and

(3)         Delegates authority to the Director of Finance and Support Services to award both contracts to the provider(s)who submit the most economically advantageous tender and can best meet the quality and performance standards required.

None