Decision details

This report seeks approval to commence the procurement process for the recommissioning of three contracts for services to replace the current Agricultural Management Contract which expires on 31 March 2020 and the current Valuations and Ratings Contract which has been extended and now expires on 31 August 2020.  The three new contracts will cover Agricultural Estate Management, Asset Valuations and Non-Domestic Rating Assessments.

The Cabinet Member has endorsed:

1.   The commencement of the procurement process for the re-commission of three contracts as follows:-

Contract 1:  Agricultural Estates Management 

Contract 2 : Asset Valuations

Contract 2:  Non- Domestic Ratings Assessments and Appeals

2.   Authority is delegated to Director Property and Assets to award the contract(s) to the bidder(s) submitting the most economically advantageous tender in terms of quality and price,

3.   The Agricultural Contract will commence from 1 April 2020 and the Contracts for Valuations and Ratings from 1st September 2020.  Each contract will be for a period of 5 years, with the County Council having the option to extend these contracts for a further period of up to 5 years (maximum contract period 10 years) and be subject to satisfactory contract performance, review of consultants capacity, and/or a major review of the professional services needed,

4.   In addition to West Sussex County Council, Contract 2: Asset Valuations, shall be available for use by the following Public Bodies should they wish to be included in the tender process: West Sussex based District and Borough Councils, as well as the South East 7 Group (SE7) authorities, Hampshire County Council, Kent County Council, Surrey County Council, Brighton & Hove City Council, Medway Council and East Sussex County Council. This option will enable increased alignment and resource management between public sector bodies.

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