Decision details

Award of contract for a Recording System for Children, Young People and Learning - OKD01 (22/23)

Decision Maker: Director of Children, Young People and Learning

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Currently the Children, Young People and Learning (CYPL) Directorate uses 11 systems and 6 suppliers to record information about children and families. This creates difficulties around ensuring professionals have sight of all information about a child, as well as significant inefficiencies through duplication. The current systems have little integration between them and some of them have not had regular investment over several years resulting in the systems not supporting new ways of working. It is imperative that the service has access to a high quality, integrated IT recording system, which supports the wider Children First improvement journey.

 

In August 2021 the Cabinet Member for Children, Young People and Learning approved the commencement of a procurement to find a solution which will consolidate and integrate systems used to record information about children and their families (decision CYP01(21/22) refers). The aim is to achieve a coherent and consolidated view of involvement with a child and their family and improve the use of data and analysis to improve service provision. The project aligns with the corporate IT strategy and will take around 18 months to implement from April 2022 involving a wide range of departments across the council. The systems consolidation programme of work has been allocated £1.8m from the service transformation fund.

Decision:

The Director of Children, Young People and Learning has approved:

 

(1)         The award of the contract to Access UK Limited (formerly Servelec Education Ltd) to provide a solution to consolidate and integrate systems used to record information about children and their families across Children, Young People and Learning (CYPL) as set out in section 2, of the report, to the value of £462,694 over 4 years for implementation and annual subscription costs.

Interests and Nature of Interests Declared:

None

Publication date: 01/04/2022

Date of decision: 01/04/2022

Effective from: 13/04/2022

Accompanying Documents: